Terrain Events | Event Coordinator | Devon
Full job description
Role Summary:
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About Terrain Events
Part of the URBN family—alongside Anthropologie, Free People, and Urban Outfitters— Terrain Events venues offers both lush outdoor spaces and thoughtfully designed indoor areas, creating a seamless backdrop for gatherings inspired by the seasons and a nature-driven aesthetic. As a full-service event destination, Terrain Events delivers distinctive gatherings rooted in the values of horticulture, harvest, celebration, and connection. We are passionate about hospitality, thoughtful design, local sourcing, and creating meaningful, memorable moments for our guests.
Job Summary
We’re seeking a passionate and detail-oriented Event Coordinator to join our Terrain Events team. You’ll work closely with the Events Manager to ensure smooth, elegant event execution — serving as the lead on-site contact for clients, vendors, and staff while upholding our brand’s high standards of service and hospitality.
Role Responsibilities:
Event Execution & Guest Experience
Lead point person for day-of operations; brief and support staffing assignments & sidework
Provide clear and prompt communication with culinary team about menus, guest count, timeline, allergies, etc.
Serve as a warm, professional host for guests and clients
Greet, direct, and manage vendor logistics, set up and breakdown timelines, and monitor adherence to vendor rules
Maintain real-time communication with staff, vendors, and clients and communicate all guest and employee issues to manager on duty
Team Leadership & Communication
Act as day-of point person, delegating under Events Manager’s direction
Support both FOH/BOH teams; assist with kitchen expo as needed
Communicate guest needs and changes (e.g. dietary notes) promptly
Event Prep & Closeout
Lead the event setup, transitions, and teardown
Ensure venue, rentals, and decor are used and cared for properly
Monitor and Track supplies inventory and notify management for reorders;
Responsible for facilities and reporting closing procedures & end-of-shift reports
Compliance & Safety
Ensure compliance with ******* service and health/safety guidelines
Monitor and report guest conduct issues or incidents to management
Role Qualifications:
1–2 years in event coordination, planning, or hospitality operations
Strong interpersonal and communication skills
Exceptional multitasking, delegation, and problem-solving ability
Professionalism in high-pressure environments
Familiarity with Terrain’s brand and aesthetic preferred
Ability to interpret event timelines, diagrams, and service cues
Must be available for weekends, holidays, and extended shifts
Valid ******* service certification (e.g., TIPs, RAMP)
Ability to stand, move, and lift during long shifts
Reliable transportation and punctuality required
The Perks:
Why Work With Us?
Join a passionate, creative team dedicated to crafting experiences that reflect beauty, intention, and joy. With Terrain Events, you’ll help turn meaningful moments into lasting memories, all while working in a collaborative and inspiring environment.
Pay Range: Starting from USD $22.00/Hr. EEO Statement:
URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, *** (including gender, pregnancy, ****** orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.