Job Description
Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1523360
Selection Criteria
SC1 Demonstrated ability to work independently, flexibly and constructively in a team ensuring the
continuous and efficient operation of the work environment as well as working creatively and proactively
to enhance work systems, practices and relationships.
SC2 Demonstrated initiative and organisational skills including the ability to determine priorities and
meet deadlines using a solution focused approach.
SC3 Demonstrated proficiency (or ability to undertake professional learning) in the use of office
systems as relevant to the position, including Compass, CASES21, Griddle and other timetabling softwares.
SC4 Demonstrated high level written and oral communication skills and high-level interpersonal skills
with an ability to relate effectively and sensitively with teaching and support staff as well as students,
parents, external providers and the wider school community.
SC 5 Demonstrated commitment to professional learning and growth for both self and others.
SC6 Demonstrated capacity to show initiative, contribute to a positive school culture and live by
organisational values.
SC7 Demonstrated knowledge and adherence to Childsafe standards.
Role
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Introduction
This role is to work in collaboration with the P-10 Co-ordinator responsible for timetabling and is for preparing and implementing the school¿s timetable. This will reflect the curriculum directions and priorities of the school and the relevant industrial agreement, and for assisting in the smooth running of the school.
Report to: Principal
Responsibilities
Timetabler (Preparation, Development and Maintenance)
Timetable development, produce staff and student timetables
Action timetable adjustments, including any changes to class groups, subjects, staffing and term rotations.
Construct and maintain yard duty roster, emergency extras roster and other supervision rosters
Provide class information, staff lists and other data from timetable as required
Proactively seek opportunities for process improvement to enhance efficiency and effectiveness in timetabling and daily operations
Collaborate with P-10 Co-ordinator to ensure smooth coordination of all aspects related to timetabling and daily organisation
Work in conjunction with the leadership team to build and maintain a responsive whole school student-centred timetable
Allocate yard-duties
Build orientation timetable
Ensure the timetable is transferred to Compass
Work closely with the Daily Organiser
Prepare data for the leadership and the school consultative committee to decide on the number of classes to run the following year
Anticipate staffing requirements and advise on replacement staff allotments
Work with P-10 Co-ordinator, Business Manager and IT team regarding new staff, staff codes etc.
Assist with daily organisation in conjunction with P-10 Co-ordinator/Daily Organiser, duties include
Prepare the daily org notification upload to Compass
Assist in management with the coverage for all classes and duties for teacher absences
Co-ordinate the CRTs attending onsite
Liaise with CRT Agencies
Forward planning for the replacement of staff
Organise CRT folders
Fair and transparent allocation of replacement classes in line with VGSA
Maintain accurate records of all extras, leave types and absences including appropriate supporting documentation, to provide live summary of pertinent information to HR Manager
Coordination of CRTs including liaison with agencies, completion of timesheets, provision of classwork, induction and support of CRTs to work successfully within the college.
Timely communication of all changes to schedules, rooms and staffing via Compass
Provision of expert advice as regards current and upcoming organisational needs of the college
PA to the principal
Diary management
Meeting coordination
Newsletter proofreading and drafting appropriate correspondence
Compass calendar management
School Council support (Agenda preparation)
Catering as required
Minute taking
Conference registrations
Administrative support as required by the principal
Compliance
Maintain confidentiality at all times in accordance with the Privacy Act
Adhere to relevant Department of Education (DE) and school policies
Maintain high quality processes to support the planning, approval and execution of college events
Work with P-10 Co-ordinator and Principal Class to approve events, providing expert advice on staffing ratios, organisational allocation of staffing, and adherence to Department of Education compliance as regards event planning
Support, and where appropriate, train staff to create events that adhere to Department of Education compliance, and risk assessment protocols.
Technical
Prepare reports, documents and presentations using office 365, Compass, CASES21 and Griddle
General Administration
Phone support
Front office assistance when required
Other
Ensure professional learning is undertaken
Other duties as requested by the Principal or their delegate
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
The successful candidate will need the preparedness to work at any campus of Noble Park English Language School.
Able to drive or commute to any campus of Noble Park English Language School.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Thank you for your interest in the Timetabler and PA to the principal position at Noble Park English Language School. Our school is a multi-campus school which provides an intensive English language course for newly arrived migrants and refugees from non-English speaking backgrounds in the southeast Victoria region.
The students are introduced to the Victorian education system and assisted with settlement in Victoria. The basis of the curriculum is the study of the English language; however, the curriculum aims to prepare students for life in Australia. Many students have been displaced by war, economic hardship, or political persecution. The school is committed to assisting students to regain trust in people and systems and to develop the self-esteem and confidence required to face the challenges of a new country.
At any given over 50 different language groups are represented. The school provides a secure and caring learning environment where staff and students respect and tolerate differences between cultures and religions and caters for individual differences in language acquisition.
Since 2009 the school has expanded to five campuses due to changing settlement patterns in the region. The main campus is at Noble Park and caters for both primary and secondary students. Casey campus is located at Hampton Park and caters for primary and secondary students. Cranbourne campus is located at Cranbourne Secondary College and caters for primary and secondary students. Our Springvale campus and Stonnington (Glen Huntly) campuses are for primary students.
Please provide a copy of your current WWCC employee registration and certified copies of your qualifications with your application.
Applications close Saturday 18 April 2026 at 11.59pm
Posted
2 April 2026
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1523360
Selection Criteria
SC1 Demonstrated ability to work independently, flexibly and constructively in a team ensuring the
continuous and efficient operation of the work environment as well as working creatively and proactively
to enhance work systems, practices and relationships.
SC2 Demonstrated initiative and organisational skills including the ability to determine priorities and
meet deadlines using a solution focused approach.
SC3 Demonstrated proficiency (or ability to undertake professional learning) in the use of office
systems as relevant to the position, including Compass, CASES21, Griddle and other timetabling softwares.
SC4 Demonstrated high level written and oral communication skills and high-level interpersonal skills
with an ability to relate effectively and sensitively with teaching and support staff as well as students,
parents, external providers and the wider school community.
SC 5 Demonstrated commitment to professional learning and growth for both self and others.
SC6 Demonstrated capacity to show initiative, contribute to a positive school culture and live by
organisational values.
SC7 Demonstrated knowledge and adherence to Childsafe standards.
Role
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Introduction
This role is to work in collaboration with the P-10 Co-ordinator responsible for timetabling and is for preparing and implementing the school¿s timetable. This will reflect the curriculum directions and priorities of the school and the relevant industrial agreement, and for assisting in the smooth running of the school.
Report to: Principal
Responsibilities
Timetabler (Preparation, Development and Maintenance)
Timetable development, produce staff and student timetables
Action timetable adjustments, including any changes to class groups, subjects, staffing and term rotations.
Construct and maintain yard duty roster, emergency extras roster and other supervision rosters
Provide class information, staff lists and other data from timetable as required
Proactively seek opportunities for process improvement to enhance efficiency and effectiveness in timetabling and daily operations
Collaborate with P-10 Co-ordinator to ensure smooth coordination of all aspects related to timetabling and daily organisation
Work in conjunction with the leadership team to build and maintain a responsive whole school student-centred timetable
Allocate yard-duties
Build orientation timetable
Ensure the timetable is transferred to Compass
Work closely with the Daily Organiser
Prepare data for the leadership and the school consultative committee to decide on the number of classes to run the following year
Anticipate staffing requirements and advise on replacement staff allotments
Work with P-10 Co-ordinator, Business Manager and IT team regarding new staff, staff codes etc.
Assist with daily organisation in conjunction with P-10 Co-ordinator/Daily Organiser, duties include
Prepare the daily org notification upload to Compass
Assist in management with the coverage for all classes and duties for teacher absences
Co-ordinate the CRTs attending onsite
Liaise with CRT Agencies
Forward planning for the replacement of staff
Organise CRT folders
Fair and transparent allocation of replacement classes in line with VGSA
Maintain accurate records of all extras, leave types and absences including appropriate supporting documentation, to provide live summary of pertinent information to HR Manager
Coordination of CRTs including liaison with agencies, completion of timesheets, provision of classwork, induction and support of CRTs to work successfully within the college.
Timely communication of all changes to schedules, rooms and staffing via Compass
Provision of expert advice as regards current and upcoming organisational needs of the college
PA to the principal
Diary management
Meeting coordination
Newsletter proofreading and drafting appropriate correspondence
Compass calendar management
School Council support (Agenda preparation)
Catering as required
Minute taking
Conference registrations
Administrative support as required by the principal
Compliance
Maintain confidentiality at all times in accordance with the Privacy Act
Adhere to relevant Department of Education (DE) and school policies
Maintain high quality processes to support the planning, approval and execution of college events
Work with P-10 Co-ordinator and Principal Class to approve events, providing expert advice on staffing ratios, organisational allocation of staffing, and adherence to Department of Education compliance as regards event planning
Support, and where appropriate, train staff to create events that adhere to Department of Education compliance, and risk assessment protocols.
Technical
Prepare reports, documents and presentations using office 365, Compass, CASES21 and Griddle
General Administration
Phone support
Front office assistance when required
Other
Ensure professional learning is undertaken
Other duties as requested by the Principal or their delegate
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
The successful candidate will need the preparedness to work at any campus of Noble Park English Language School.
Able to drive or commute to any campus of Noble Park English Language School.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Thank you for your interest in the Timetabler and PA to the principal position at Noble Park English Language School. Our school is a multi-campus school which provides an intensive English language course for newly arrived migrants and refugees from non-English speaking backgrounds in the southeast Victoria region.
The students are introduced to the Victorian education system and assisted with settlement in Victoria. The basis of the curriculum is the study of the English language; however, the curriculum aims to prepare students for life in Australia. Many students have been displaced by war, economic hardship, or political persecution. The school is committed to assisting students to regain trust in people and systems and to develop the self-esteem and confidence required to face the challenges of a new country.
At any given over 50 different language groups are represented. The school provides a secure and caring learning environment where staff and students respect and tolerate differences between cultures and religions and caters for individual differences in language acquisition.
Since 2009 the school has expanded to five campuses due to changing settlement patterns in the region. The main campus is at Noble Park and caters for both primary and secondary students. Casey campus is located at Hampton Park and caters for primary and secondary students. Cranbourne campus is located at Cranbourne Secondary College and caters for primary and secondary students. Our Springvale campus and Stonnington (Glen Huntly) campuses are for primary students.
Please provide a copy of your current WWCC employee registration and certified copies of your qualifications with your application.
Applications close Saturday 18 April 2026 at 11.59pm
Posted
2 April 2026
💡 Quick Summary
Seeking a career-building opportunity? The Timetabler and PA to the principal - ES Lvl 1 Range 3 position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.