Travel & Admin Coordinator

Become a part of the Cobra Family:

Cobra Enterprises is a family owned and operated, fast-growing business. Cobra values offer a safe and respectful work environment. Looking after employees is one of our main priorities, that is why we offer a competitive benefits package, bi-annual bonuses, competitive salaries, and we like to ensure that our employees take the time they need for vacation. Cobra employees also enjoy opportunities for career growth and development, the benefits of our recognition program, and a fun team environment bringing families together. Apply with Cobra Enterprises today and become part of the Cobra family.

Overview of Position:

The Travel & Admin Coordinator provides centralized coordination of travel, mobilization logistics, and administrative support for field and office personnel. This role plans and books air & ground travel and accommodations, maintains accurate travel and workforce schedules, supports onboarding and site-access readiness, and assists with expense documentation in alignment with company policies. The Coordinator works closely with Operations, Project Teams, Safety, Finance, Human Resources, and external travel vendors to ensure timely mobilizations, clear communication, and efficient processes.

This position requires strong organization and attention to detail, the ability to manage frequent changes and disruptions, and comfort handling confidential information. Some on-call support is expected for after-hours or weekend changes, emergency bookings, and corrections.

Key Responsibilities:

Coordinate end-to-end employee travel (flights, accommodations, ground transportation), including changes and cancellations or travel disruptions.
Align bookings with project schedules, rotations, camp logistics, charters, staging, and site-access requirements; communicate itineraries and reporting details.
Support mobilization readiness and onboarding logistics for new field hires, including first mobilization booking, instructions, and tracking of clearance or training requirements with Health and Safety and Operations.
Maintain accurate travel, manpower, rotation, onboarding, and demobilization trackers; provide regular snapshots and flag risks, gaps, and bottlenecks.
Assist with expense support and documentation (receipts, coding, reconciliations) and coordinate follow-ups with Finance as needed.
Liaise with internal stakeholders and external travel vendors to resolve issues quickly, maintain positive vendor relationships, and identify cost-saving and process-improvement opportunities.
Preferred Qualifications:

Community College Diploma in Business Administration, Office Administration, Travel & Tourism, Construction, or a related field.
2–5 years of experience in travel coordination, administrative coordination, logistics, or a similar role.
Proficiency with Microsoft Office (Excel, Outlook, Word) and Teams; comfortable maintaining trackers and producing status snapshots.
Experience supporting remote field mobilizations, rotations, and frequent schedule changes (asset).
Travel coordination training/certification and/or First Aid/CPR (assets).
What you will bring to the Cobra role:

The successful candidate will bring exceptional planning and organization, attention to detail, and strong communication and customer service skills. You must have the ability to problem-solve under pressure and manage multiple priorities in a fast-paced environment with frequent last-minute changes. You handle confidential information with professionalism, work collaboratively across Operations, Projects, Health and Safety, Human Resources, and Finance, and support policy-compliant booking and expense documentation.

Work conditions:

Office-based role with extensive computer use and prolonged sitting. Overtime and on-call after-hours and weekend work may be required to manage scheduling changes, delays, cancellations, and other last-minute travel requirements.

Location:

961 Mazur Ave, Beausejour Manitoba