Job Description
The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
Position title: Tutoring Assistant Coordinator
Department: Student Services
Supervisor: Tutoring Coordinator
Employee status: Term, Appointed
Hours Per Week: 15
Salary / Wage: $21.17 per hour
Anticipated Start Date: May 1, 2026
Description
The AMS Services’ main mandate is to offer services and resources to the membership which are in significant demand and aim to further the well-being of the membership as a whole.
Each of these Services are run by a Coordinator, and in some instances, with the help of Assistant Coordinator(s).
Each of the Assistant Coordinators will be overseen on a daily basis by the Senior Manager, Student Services, a full-time, permanent, non-student role as well as their Services Coordinator, a part-time student role.
The Tutoring Assistant Coordinator will be primarily responsible for staff management, as well as manage a diverse portfolio of responsibilities and have the opportunity to expand their experience in the execution of academic programs, organization of workshops and creation of promotional strategies for a useful and widespread student service at the AMS, as well as making the Service more accessible.
AMS Tutoring provides free drop-in tutoring and tutoring by appointment. These sessions are staffed by friendly, helpful, and academically outstanding UBC students.
Duties and Responsibilities:
Assist with management of tutors, including hiring, training, and scheduling
Maintain communication with tutors and students through email
Survey design, data entry and analysis
Market and represent AMS Tutoring at promotional events
Hold and attend regularly scheduled office hours
Coordinate the hiring and training of Tutoring Supervisors and Tutors
Assist in planning and executing events providing peer academic assistance (exam review sessions, online concept tutorials, etc.)
Assist with regular updates of the AMS Tutoring website and program calendar
Assist with the tracking and administration of payroll for all group and appointment tutors
Liaise between AMS Tutoring and group tutoring locations as needed
Represent the Tutoring Coordinator at meetings as needed
Other duties as assigned from time to time
Qualifications:
Must be a currently registered UBC Student
Enthusiastic team player with strong work ethic
Experience in working with different personalities and background
Transparent and clear communicator
Strong leadership and organizational skills
Able to work independently with minimal supervision
Background in academic involvement and educational/learning programs an asset
Innovative and creative with an interest in improving the Service
Eligibility: Must be a currently enrolled student at UBC Vancouver, eligible for the Work Learn program.
Experience Level: Current Students in an Undergraduate Program, Current Students in a Masters Program, Current Students in a PhD Program
To Apply:
Please submit your resume and cover letter. Applicants are strongly encouraged to submit a cover letter that explains their interest in the role and how their previous experience makes them a good candidate.
Application deadline: 11:59pm March 8, 2026
At the AMS, we believe that a diverse workforce enriches our organization, and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, ****** orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
Position title: Tutoring Assistant Coordinator
Department: Student Services
Supervisor: Tutoring Coordinator
Employee status: Term, Appointed
Hours Per Week: 15
Salary / Wage: $21.17 per hour
Anticipated Start Date: May 1, 2026
Description
The AMS Services’ main mandate is to offer services and resources to the membership which are in significant demand and aim to further the well-being of the membership as a whole.
Each of these Services are run by a Coordinator, and in some instances, with the help of Assistant Coordinator(s).
Each of the Assistant Coordinators will be overseen on a daily basis by the Senior Manager, Student Services, a full-time, permanent, non-student role as well as their Services Coordinator, a part-time student role.
The Tutoring Assistant Coordinator will be primarily responsible for staff management, as well as manage a diverse portfolio of responsibilities and have the opportunity to expand their experience in the execution of academic programs, organization of workshops and creation of promotional strategies for a useful and widespread student service at the AMS, as well as making the Service more accessible.
AMS Tutoring provides free drop-in tutoring and tutoring by appointment. These sessions are staffed by friendly, helpful, and academically outstanding UBC students.
Duties and Responsibilities:
Assist with management of tutors, including hiring, training, and scheduling
Maintain communication with tutors and students through email
Survey design, data entry and analysis
Market and represent AMS Tutoring at promotional events
Hold and attend regularly scheduled office hours
Coordinate the hiring and training of Tutoring Supervisors and Tutors
Assist in planning and executing events providing peer academic assistance (exam review sessions, online concept tutorials, etc.)
Assist with regular updates of the AMS Tutoring website and program calendar
Assist with the tracking and administration of payroll for all group and appointment tutors
Liaise between AMS Tutoring and group tutoring locations as needed
Represent the Tutoring Coordinator at meetings as needed
Other duties as assigned from time to time
Qualifications:
Must be a currently registered UBC Student
Enthusiastic team player with strong work ethic
Experience in working with different personalities and background
Transparent and clear communicator
Strong leadership and organizational skills
Able to work independently with minimal supervision
Background in academic involvement and educational/learning programs an asset
Innovative and creative with an interest in improving the Service
Eligibility: Must be a currently enrolled student at UBC Vancouver, eligible for the Work Learn program.
Experience Level: Current Students in an Undergraduate Program, Current Students in a Masters Program, Current Students in a PhD Program
To Apply:
Please submit your resume and cover letter. Applicants are strongly encouraged to submit a cover letter that explains their interest in the role and how their previous experience makes them a good candidate.
Application deadline: 11:59pm March 8, 2026
At the AMS, we believe that a diverse workforce enriches our organization, and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, ****** orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
💡 Quick Summary
Seeking a career-building opportunity? The Tutoring Assistant Coordinator position is now open for candidates interested in the Back Office Jobs sector. This role in Vancouver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
