Job Description
The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
Position title: Tutoring Coordinator
Department: Student Services
Supervisor: Senior Manager, Student Services
Employee status: Term, Appointed
Hours Per Week: 20
Salary / Wage: $21.77 per hour
Anticipated Start Date: May 1, 2026
Description
The AMS Services’ main mandate is to offer services and resources to the membership which are in significant demand and aim to further the well-being of the membership as a whole.
Each of these Services are run by a Coordinator, and in some instances, with the help of Assistant Coordinator(s).
Each of the Coordinators will be overseen on a daily basis by the Senior Manager, Student Services, a full-time, permanent, non-student role.
The Tutoring Coordinator manages and oversees AMS Tutoring – a service that provides free drop-in tutoring to UBC students in the AMS Nest and low-cost Appointment Tutoring.
AMS Tutoring is staffed by UBC students who are outstanding academics and with strong interpersonal skills. This position offers diverse responsibilities and an opportunity to expand your experience in administering programs, organizing workshops and marketing this useful and popular AMS Service. AMS Tutoring works closely with multiple UBC campus partners in facilitating joint staff training, promotions, group tutoring sessions, and other programming.
Duties and Responsibilities:
Ensure the successful operation of AMS Group Tutoring in the AMS Nest
Ensure the successful operation of AMS Appointment Tutoring through Nimbus Tutoring software
Research and evaluate current Service models to develop and recommend new, adaptable Service tutoring programs
Work collaboratively with the Chapman Learning Commons for ongoing training for tutors and development of the service
Ensure adequate staffing levels to meet student needs by facilitating ongoing recruitment, selection and training of group and 1-on-1 tutors throughout the school year
Liaise with campus partners including Undergraduate Societies
Assist in developing long-term funding and support for the Service
Ensure appropriate confidentiality in all aspects of the Service
Coordinate the hiring and training of Tutoring Supervisors and Tutors
Facilitate monthly training and professional development opportunities for all staff
Work closely with the Student Services Manager in developing successful outreach initiatives to advertise and promote the Service
Post and attend regular office hours
Attend weekly Services team meetings
Attend weekly 1-on-1 meeting with the Senior Manager, Student Services
Develop and maintain a Service Operations Manual
Gather statistics regarding utilization of the Service in collaboration with the Chapman Learning Commons
Prepare a detailed budget and manage the finances of the Service
Prepare a series of reports including: monthly reports to the Senior Manager, Student Services, end-of-term review report for the Learning Commons and a transition package (manual, report and position timeline) for the next Tutoring Coordinator
Works within the AMS mission statement and values to operate a successful Service
Other duties as required
Qualifications:
Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
Team leadership skills
Strong problem-solving skills
Excellent interpersonal and communication skills
Ability to collaborate and work in a team environment as well as independently
Experience with budgeting, scheduling and administrative tasks
Strong organizational and time management skills
Demonstrated leadership skills
Experience with AMS Tutoring an asset
Experience in hiring staff or volunteers
Innovative and creative with an interest in improving the Service
Eligibility: Must be a currently enrolled student at UBC Vancouver, eligible for the Work Learn program.
Experience Level: Current Students in an Undergraduate Program, Current Students in a Masters Program, Current Students in a Phd Program
To Apply:
Please submit your resume and cover letter. Applicants are strongly encouraged to submit a cover letter that explains their interest in the role and how their previous experience makes them a good candidate.
Application deadline: 11:59pm March 8, 2026
At the AMS, we believe that a diverse workforce enriches our organization, and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, ****** orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
Position title: Tutoring Coordinator
Department: Student Services
Supervisor: Senior Manager, Student Services
Employee status: Term, Appointed
Hours Per Week: 20
Salary / Wage: $21.77 per hour
Anticipated Start Date: May 1, 2026
Description
The AMS Services’ main mandate is to offer services and resources to the membership which are in significant demand and aim to further the well-being of the membership as a whole.
Each of these Services are run by a Coordinator, and in some instances, with the help of Assistant Coordinator(s).
Each of the Coordinators will be overseen on a daily basis by the Senior Manager, Student Services, a full-time, permanent, non-student role.
The Tutoring Coordinator manages and oversees AMS Tutoring – a service that provides free drop-in tutoring to UBC students in the AMS Nest and low-cost Appointment Tutoring.
AMS Tutoring is staffed by UBC students who are outstanding academics and with strong interpersonal skills. This position offers diverse responsibilities and an opportunity to expand your experience in administering programs, organizing workshops and marketing this useful and popular AMS Service. AMS Tutoring works closely with multiple UBC campus partners in facilitating joint staff training, promotions, group tutoring sessions, and other programming.
Duties and Responsibilities:
Ensure the successful operation of AMS Group Tutoring in the AMS Nest
Ensure the successful operation of AMS Appointment Tutoring through Nimbus Tutoring software
Research and evaluate current Service models to develop and recommend new, adaptable Service tutoring programs
Work collaboratively with the Chapman Learning Commons for ongoing training for tutors and development of the service
Ensure adequate staffing levels to meet student needs by facilitating ongoing recruitment, selection and training of group and 1-on-1 tutors throughout the school year
Liaise with campus partners including Undergraduate Societies
Assist in developing long-term funding and support for the Service
Ensure appropriate confidentiality in all aspects of the Service
Coordinate the hiring and training of Tutoring Supervisors and Tutors
Facilitate monthly training and professional development opportunities for all staff
Work closely with the Student Services Manager in developing successful outreach initiatives to advertise and promote the Service
Post and attend regular office hours
Attend weekly Services team meetings
Attend weekly 1-on-1 meeting with the Senior Manager, Student Services
Develop and maintain a Service Operations Manual
Gather statistics regarding utilization of the Service in collaboration with the Chapman Learning Commons
Prepare a detailed budget and manage the finances of the Service
Prepare a series of reports including: monthly reports to the Senior Manager, Student Services, end-of-term review report for the Learning Commons and a transition package (manual, report and position timeline) for the next Tutoring Coordinator
Works within the AMS mission statement and values to operate a successful Service
Other duties as required
Qualifications:
Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
Team leadership skills
Strong problem-solving skills
Excellent interpersonal and communication skills
Ability to collaborate and work in a team environment as well as independently
Experience with budgeting, scheduling and administrative tasks
Strong organizational and time management skills
Demonstrated leadership skills
Experience with AMS Tutoring an asset
Experience in hiring staff or volunteers
Innovative and creative with an interest in improving the Service
Eligibility: Must be a currently enrolled student at UBC Vancouver, eligible for the Work Learn program.
Experience Level: Current Students in an Undergraduate Program, Current Students in a Masters Program, Current Students in a Phd Program
To Apply:
Please submit your resume and cover letter. Applicants are strongly encouraged to submit a cover letter that explains their interest in the role and how their previous experience makes them a good candidate.
Application deadline: 11:59pm March 8, 2026
At the AMS, we believe that a diverse workforce enriches our organization, and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, ****** orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
💡 Quick Summary
Seeking a career-building opportunity? The Tutoring Coordinator position is now open for candidates interested in the Back Office Jobs sector. This role in Vancouver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
