USA - Administrative Assistant

Job description

Hybrid role: 2 days a week onsite and as needed to support our leaders with on-site activities.

Please fill or attach a Job DescrLocation: Hoboken, NJ and Englewood Cliffs, NJ (as-needed)

Background & Purpose of the Job

R&D kitchen coordination management, administrative support to team and leaders across R&D,

Supply Chain Corporate, Cooking Aids/Mini-Meals Marketing

Who You Are & What You'll Do

You are a master multi-tasker with excellent communication skills and an upbeat

attitude. Motivated self-starter with the ability to manage an office and provide polite

and professional support to managers, other team members, and office visitors by handling a

variety of tasks to ensure that all interactions between the organization and external stakeholders

are positive and productive.

Executive Assistant Responsibilities include but are not limited to -

Assisting the office VP and Directors- Calendar, expenses, travel, meeting planning, leadership

mtg + agenda and special projects. Updating the VP on any office information they need to be

aware of along with general organization and coordination support.

Establishing and maintaining relationships with other Executive Assistants at *** and at the

customer.

Office Management Responsibilities include but are not limited to -

IT Contact - Work with and be the contact tech liaison for any work required in the office including

replacing equipment, contacting IT when we have an office IT problem etc. Make sure all laptops

and other equipment are available and returned during team transition.

R&D Kitchen Facility Coordinator - work with the R&D team to order food, samples, etc for the

kitchen facility.

Townhalls - Schedule, help to set up room, screens, anything needed. Support compiling slides

and any other slides the VP or Director needs to cover.

Sample Shipment - Contact for shipping bills, changes to account, supplies etc.

Office Correspondence - For Team from VP, Office Management or corporate etc.

Volunteer - Help to get product ordered, baskets made and schedule pickups. Overseeing and

helping to organize anything we do as a team.

Office Meals - Ordering and organizing all office meals,

Helping the Directors/ Employees - with special projects when requested.

Meeting / Event Coordination - support leaders with meeting coordination, catering, events, etc.

What You'll Need To Succeed

Prior Administrative Experience

Attention to detail

Great organizational skills and familiarity with shared calendar planning, excellent computer

skills, general office tasks, and excel at both verbal and written communication. Think a step ahead

on what needs could come up and be proactive and ready to resolve. Most importantly, have a

genuine desire to meet the needs of others and help the TEAM succeed!iption

Job Sumary:

Please fill or attach a Job D...

Shift: []

Start: []