Job Description
Full job description
Join our team as a Vendor Maintenance Analyst! In this role you’ll lead all vendor maintenance activities and serve as the centralized subject matter expert. You’ll own vendor relationships across newly merged and existing businesses, collaborate cross-functionally with teams to build strong relationships, streamline processes, and support seamless communication between departments and vendors to drive operational excellence.
The ideal candidate will be based in our Home Office located in Calgary, Alberta.
What You’ll Do
Act as the primary vendor management subject matter expert, providing centralized support and guidance to clinics, Accounts Payable, and vendors
Process vendor record updates and additions within the accounting system, ensuring data integrity and compliance with internal controls
Maintain accurate vendor information and communicate updates to key stakeholders
Communicate with vendors to obtain and provide required information in a timely manner
Verify banking information provided by vendors to mitigate the risk of fraud and strengthen internal controls
Collaborate with clinic staff to guide and educate them on the vendor request process
Maintain compliance with the organization’s procurement policy
Collaborate with Account Payable analysts to identify, triage, and rectify vendor invoice issues
Support the Accounts Payable team with processing new vendors
Develop the supplier management process in Coupa
Perform other duties as assigned to support the team and organizational goals
What You Bring
5 years’ experience in Accounts Payable, Vendor Maintenance or Procurement
Diploma or degree in Accounting, Finance, Business or equivalent
Excellent communication and collaboration skills, with the ability to work effectively across teams
Strong organizational, time management and multitasking skills
Outstanding oral and written communication skills
Ability to multi-task and thrive in a fast-paced environment
Proficient in Excel, including pivot tables, lookups, and data analysis functions
Prior experience training or coaching others is considered an asset
A collaborative, adaptable, and proactive leader with a growth mindset, able to manage changing priorities effectively
Healthcare industry experience, Coupa, NetSuite or Oracle ERP experience are considered an asset
Bilingualism English/French is considered an asset
How You'll Benefit
A comprehensive total rewards package, including two free pairs of glasses and lenses per year
A coaching culture that fosters ongoing growth and development opportunities
A people-first culture, (but dogs are also welcome)
An organization that gives back locally and nationally, and supports you in doing so as well
Why You Should Join Us
FYihealth group is Canada's leading diversified healthcare organization comprised of FYidoctors, Visique, BonLook, and solis optics. Doctor-led, professionally managed, and patient-focused, the organization concentrates on delivering outstanding eye care with patient-centric products and services. Our purpose is simple: enhance the lives of our patients. We are Canada’s fastest-growing eye care provider with our Canadian-owned ophthalmic lens manufacturing facility and distribution center.
At FYihealth group, our core values are Diversity, Equity, Inclusion and Opportunity. We are proud to be an equal opportunity employer and are happy to provide accommodations, should they be required, at any point in the application process. If you require an accommodation, please let us know. All accommodation information will be kept confidential and used to ensure an accessible candidate experience and team member experience.
Join our team as a Vendor Maintenance Analyst! In this role you’ll lead all vendor maintenance activities and serve as the centralized subject matter expert. You’ll own vendor relationships across newly merged and existing businesses, collaborate cross-functionally with teams to build strong relationships, streamline processes, and support seamless communication between departments and vendors to drive operational excellence.
The ideal candidate will be based in our Home Office located in Calgary, Alberta.
What You’ll Do
Act as the primary vendor management subject matter expert, providing centralized support and guidance to clinics, Accounts Payable, and vendors
Process vendor record updates and additions within the accounting system, ensuring data integrity and compliance with internal controls
Maintain accurate vendor information and communicate updates to key stakeholders
Communicate with vendors to obtain and provide required information in a timely manner
Verify banking information provided by vendors to mitigate the risk of fraud and strengthen internal controls
Collaborate with clinic staff to guide and educate them on the vendor request process
Maintain compliance with the organization’s procurement policy
Collaborate with Account Payable analysts to identify, triage, and rectify vendor invoice issues
Support the Accounts Payable team with processing new vendors
Develop the supplier management process in Coupa
Perform other duties as assigned to support the team and organizational goals
What You Bring
5 years’ experience in Accounts Payable, Vendor Maintenance or Procurement
Diploma or degree in Accounting, Finance, Business or equivalent
Excellent communication and collaboration skills, with the ability to work effectively across teams
Strong organizational, time management and multitasking skills
Outstanding oral and written communication skills
Ability to multi-task and thrive in a fast-paced environment
Proficient in Excel, including pivot tables, lookups, and data analysis functions
Prior experience training or coaching others is considered an asset
A collaborative, adaptable, and proactive leader with a growth mindset, able to manage changing priorities effectively
Healthcare industry experience, Coupa, NetSuite or Oracle ERP experience are considered an asset
Bilingualism English/French is considered an asset
How You'll Benefit
A comprehensive total rewards package, including two free pairs of glasses and lenses per year
A coaching culture that fosters ongoing growth and development opportunities
A people-first culture, (but dogs are also welcome)
An organization that gives back locally and nationally, and supports you in doing so as well
Why You Should Join Us
FYihealth group is Canada's leading diversified healthcare organization comprised of FYidoctors, Visique, BonLook, and solis optics. Doctor-led, professionally managed, and patient-focused, the organization concentrates on delivering outstanding eye care with patient-centric products and services. Our purpose is simple: enhance the lives of our patients. We are Canada’s fastest-growing eye care provider with our Canadian-owned ophthalmic lens manufacturing facility and distribution center.
At FYihealth group, our core values are Diversity, Equity, Inclusion and Opportunity. We are proud to be an equal opportunity employer and are happy to provide accommodations, should they be required, at any point in the application process. If you require an accommodation, please let us know. All accommodation information will be kept confidential and used to ensure an accessible candidate experience and team member experience.
💡 Quick Summary
Seeking a career-building opportunity? The Vendor Management Analyst position is now open for candidates interested in the Back Office Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
