Job Description
Job Purpose
The Warehouse Admin Officer supports the Warehouse Manager (Plant) in all administrative aspects of warehouse management, ensuring smooth workflow, effective communication and coordination between internal and external stakeholders in relation to inbound/outbound goods from the Plant, and ensures process compliance and data integrity across all systems. This role will act as primary reference in any absence of the Warehouse Manager (Plant).
How You Make an Impact (Job Accountabilities)
Verification of inbound goods against relevant Purchase Orders, ensuring all documentation is correct, including Pallet hire Documentation
Receipt all inbound transfers, bulk oil and packaged goods deliveries.
Coordinate expected inbounds reporting for upcoming production plans.
Communicating with vendors, drivers, suppliers and internal teams regarding delivery coordination, and/or any discrepancies related to production and demand planning.
Coordinating inventory Breakups & labelling against required State based allocations.
Ensuring inbound area is cleared and goods put away to ensure safe and effective flow of goods.
Ensuring that all relevant shipping documentation accompanies each load (pallet hire, consignment detail, transfer documentation)
Communicate with internal teams to ensure goods can be shipped to external packing facility.
Coordinating Transport for goods to be returned from external packing facility.
Checking inventory levels for packaged goods against production requirements.
Assisting in creating inventory transfers.
Creating & manifesting outbound consignments in Transport Management System.
Participate in Quarterly Stocktaking activities
Coordinate disposal of damaged and waste goods with waste providers.
Monthly reconciliation of National Pallet Hire Accounts.
Primary Interactions - Internal and External
Communicate with all internal and external stakeholders
Environment, Health & Safety (In accordance with Valvoline policies e.g. RC14001®)
Follows all OHS policies and procedures.
Follows all environmental policies and procedures.
Reports all accidents, incidents and near misses to their supervisor.
Promotes Valvoline principles.
Participates in training as required.
Participates in consultation on all EH&S related matters.
What You Bring to the Role (Job Qualifications / Education / Skills / Requirements / Capabilities)
Minimum 5 years administration experience in warehouse environment
Effective stakeholder management and influencing ability
Exceptional customer service skills.
Excellent communication skills.
Excellent phone manner.
Accurate and efficient data entry as well as numeracy skills.
Understanding and knowledge of Microsoft Office.
Flexible and ability to demonstrate sound work ethics. Honest, trustworthy, respectful and possess cultural awareness.
Competencies Desired
Pallet Hire Reconciliation experience desired.
Inventory control experience desired.
Working Conditions / Physical Requirements / Travel Requirements
Working Conditions / Physical Requirements: General warehouse/Office Setting/Heavy lifting up to 20 kg (not all time, just when necessary)
Travel Requirements: Up to 0%
Benefits Of Joining The Valvoline Team
Competitive Remuneration Package: Generous base salary + 12% super + bonus incentive program & 20% annual leave loading
Wellbeing: 2 paid wellness days per year & access to our Employee Assistance Program
Recognition Programs: Annual ANZ Award Ceremony & Hands on Expertise Awards quarterly
Endless Opportunities: Global career opportunities, ongoing training & development & access to Pathfinder: a one-stop location for leadership and professional development resources
Additional Information
Applicants should submit a current resume and cover letter
The successful candidate must complete a pre-employment medical assessment and undergo background/criminal history checks for any items which may be relevant to the duties of the role
Applicants must be authorised to work in Australia, and must live in the geographical location of the position
The Warehouse Admin Officer supports the Warehouse Manager (Plant) in all administrative aspects of warehouse management, ensuring smooth workflow, effective communication and coordination between internal and external stakeholders in relation to inbound/outbound goods from the Plant, and ensures process compliance and data integrity across all systems. This role will act as primary reference in any absence of the Warehouse Manager (Plant).
How You Make an Impact (Job Accountabilities)
Verification of inbound goods against relevant Purchase Orders, ensuring all documentation is correct, including Pallet hire Documentation
Receipt all inbound transfers, bulk oil and packaged goods deliveries.
Coordinate expected inbounds reporting for upcoming production plans.
Communicating with vendors, drivers, suppliers and internal teams regarding delivery coordination, and/or any discrepancies related to production and demand planning.
Coordinating inventory Breakups & labelling against required State based allocations.
Ensuring inbound area is cleared and goods put away to ensure safe and effective flow of goods.
Ensuring that all relevant shipping documentation accompanies each load (pallet hire, consignment detail, transfer documentation)
Communicate with internal teams to ensure goods can be shipped to external packing facility.
Coordinating Transport for goods to be returned from external packing facility.
Checking inventory levels for packaged goods against production requirements.
Assisting in creating inventory transfers.
Creating & manifesting outbound consignments in Transport Management System.
Participate in Quarterly Stocktaking activities
Coordinate disposal of damaged and waste goods with waste providers.
Monthly reconciliation of National Pallet Hire Accounts.
Primary Interactions - Internal and External
Communicate with all internal and external stakeholders
Environment, Health & Safety (In accordance with Valvoline policies e.g. RC14001®)
Follows all OHS policies and procedures.
Follows all environmental policies and procedures.
Reports all accidents, incidents and near misses to their supervisor.
Promotes Valvoline principles.
Participates in training as required.
Participates in consultation on all EH&S related matters.
What You Bring to the Role (Job Qualifications / Education / Skills / Requirements / Capabilities)
Minimum 5 years administration experience in warehouse environment
Effective stakeholder management and influencing ability
Exceptional customer service skills.
Excellent communication skills.
Excellent phone manner.
Accurate and efficient data entry as well as numeracy skills.
Understanding and knowledge of Microsoft Office.
Flexible and ability to demonstrate sound work ethics. Honest, trustworthy, respectful and possess cultural awareness.
Competencies Desired
Pallet Hire Reconciliation experience desired.
Inventory control experience desired.
Working Conditions / Physical Requirements / Travel Requirements
Working Conditions / Physical Requirements: General warehouse/Office Setting/Heavy lifting up to 20 kg (not all time, just when necessary)
Travel Requirements: Up to 0%
Benefits Of Joining The Valvoline Team
Competitive Remuneration Package: Generous base salary + 12% super + bonus incentive program & 20% annual leave loading
Wellbeing: 2 paid wellness days per year & access to our Employee Assistance Program
Recognition Programs: Annual ANZ Award Ceremony & Hands on Expertise Awards quarterly
Endless Opportunities: Global career opportunities, ongoing training & development & access to Pathfinder: a one-stop location for leadership and professional development resources
Additional Information
Applicants should submit a current resume and cover letter
The successful candidate must complete a pre-employment medical assessment and undergo background/criminal history checks for any items which may be relevant to the duties of the role
Applicants must be authorised to work in Australia, and must live in the geographical location of the position
💡 Quick Summary
Seeking a career-building opportunity? The Warehouse Admin position is now open for candidates interested in the Health Jobs sector. This role in Wetherill Park offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
