Workplace and Administration Support Officer

Full job description
Be the go-to person for workplace and administration support.
Ensure safe, productive and sustainable workplaces.
Join a team that values collaboration, service, and continuous improvement.
Permanent role based Dunedin.
This is an office based position.
Te Whiwhinga mahi | The opportunity
We're looking for a Workplace and Administration Support Officer to deliver professional support services to NZTA staff, enabling them to succeed in their core business. In this role, you'll manage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our office.

Key responsibilities include:

Maintaining a high standard of core building and office facilities
Completing workplace requests, and provide first level site support including digital and technical support
Supporting site health and safety, including building site inductions and orientations
Supporting our office security procedures and processes
Supporting day to day fleet management
Providing professional visitor management services
Providing professional administrative services, including meeting and event support, document preparation, and invoice processing,
Completing domestic and international travel bookings ensuring policy compliance, working closely with our travel management provider and NZTA travel team.
You will find out more about the role here.

We are seeking to appoint at a salary between $70,000 -$75,585 commensurate with skills and experience.

Ko koe tenei | About you
To thrive in this role, you'll bring:

Experience in facilities support, administration, and travel coordination.
Strong customer service and communication skills, ability to prioritise, and thrive in a fast paced environment.
A clean NZ driver licence, and confidence driving a range of passenger vehicles.
Strong Microsoft Office and digital skills, with technical problem-solving skills, and confidence in learning new systems.
Ability to work well in a team and take accountability for self-development.
You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Maori and promote tikanga and Te Reo Maori. You will also have knowledge of, or a willingness to gain an appreciation of Te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public service.

Mo matou | About Us
You'll be part of Te Ama - Commercial and Corporate, within the Support Services team, which provides shared services that enable NZTA to operate efficiently and effectively. We support safe, productive workplaces and travel solutions across the organisation.

Ka whiwhi koe i te aha | What you will get in return
At NZTA, we offer:

A competitive salary and benefits package.
Five weeks annual leave.
Income Protection and Critical Illness Insurance for permanent employees.
A culture that celebrates inclusion, wellbeing, and professional growth.
Me pehea te tuku tono | How to apply
Please click apply to upload your CV and cover letter detailing your suitability for the role.

Ra Katinga | Applications close:21 October 2026

For further information, email: [email protected]

To be considered for this position you must have a legal right to live and work in New Zealand.

NZTA| Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time.