1823 - FINANCE AND ADMINISTRATION SUPERVISOR

C
City and County of San Francisco


Project Manager (Data & Technology), Government Operations Recovery Initiative (Gov Ops), Office of the City Administrator (1824)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Job highlights
Identified by Google from the original job post
Qualifications
In addition, this Project Manager may be asked to supervise one or more Gov Ops staff
Excellent written and verbal communication skills
Experience managing complex projects with many stakeholders
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Responsibilities
This includes contracting and procurement, where the City’s processes can be complex, time-consuming, and resource-intensive for both City staff and suppliers
This Project Manager will join the Gov Ops Contracts Reform team under the City Administrator’s Office
Our team works on special projects that help reduce administrative burden and lower barriers to participating in public procurement opportunities to advance the City’s equitable contracting goals
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Job description
About Gov Ops

During the City’s response to and recovery from the COVID-19 pandemic, we have seen firsthand how some of the City’s core operational processes could be improved. This includes contracting and procurement, where the City’s processes can be complex, time-consuming, and resource-intensive for both City staff and suppliers.

In April 2022, the City Administrator’s Office, Controller’s ...
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C
City and County of San Francisco


1823 - FINANCE AND ADMINISTRATION SUPERVISOR
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Job highlights
Identified by Google from the original job post
Responsibilities
Reporting directly to the Department Head, the Finance and Administration Supervisor is a member of the senior staff and ensures the Department’s financial health, leads internal processes, and maintains regulatory compliance while supporting the Department's mission
This position is responsible for leading the financial, accounting, budget, procurement, grants, and administrative functions of the Department
This work requires strong analytical acumen and project management skills; the ability to multi-task, shift priorities quickly and balance multiple deadlines and competing demands; comfort with technical details as well as big-picture concepts; good written and oral communication skills; the ability to make effective oral presentations to a variety of audiences at various levels of expertise; establish, maintain and foster harmonious working relationships with a variety of City departments and agencies, community stakeholders, grantees, allies and partners
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Job description
What You Will Do.

Reporting directly to the Department Head, the Finance and Administration Supervisor is a member of the senior staff and ensures the Department’s financial health, leads internal processes, and maintains regulatory compliance while supporting the Department's mission. This position is responsible for leading the financial, accounting, budget, procurement, grants, and administrative functions of the Department.

This work requires strong analytical acumen and project management skills; the ability to multi-task, shift priorities quickly and balance multiple deadlines and competing demands; comfort with technical details as well as big-picture concepts; good written and oral communication skills; the ability to make effective oral presentations to a variety of audiences at various levels of expertise; establish, maintain and foster harmonious working relationships with a variety of City departments and agencies, community stakeholders, grantees, allies and partners. May supervise subordinate clerical staff and/or interns.

The essential duties of this position include:

Financial Management and Budgeting
• Lead the department’s financial, accounting, budget, and grants operations, ensuring adherence to fiscal controls and compliance with city, state, and federal regulations.
• Develop and oversee the department’s annual budget, including mid-year adjustments and year-end financial reporting. Participate in departmental budget hearings and negotiations, advocating for budgetary allocations and resource needs.
• Perform financial planning and analysis, including long-range forecasts, to support the department's objectives.
• Lead the preparation of financial reports and budget presentations for internal and external stakeholders, including the Mayor’s Office, Controller’s Office, and Budget and Legislative Analyst.

Procurement and Contracts Management
• Lead procurement and contracting activities, ensuring compliance with city contracting regulations.
• Lead the preparation and execution of contracts, purchase orders, and vendor payments.
• Regularly interact with external stakeholders to address procurement, budgetary, and operational issues, serving as the liaison to the Office of Contract Administration, Contract Monitoring Division and Controller’s Office.

Grants Management
• Lead the administration of all grant funding, including the development of grant opportunities, review of applications, and distribution of funds to nonprofit partners.
• Ensure that funded organizations meet compliance requirements related to fiscal management, governance, and programmatic reporting.
• Lead the Department’s role in the Citywide Nonprofit Monitoring and Capacity Building Program, collaborating with other city agencies to ensure that nonprofits receiving city funding adhere to financial, insurance, and operational standards.

Payroll and Human Resources
• Oversee payroll processes, benefits administration, and ensure compliance with city, state, and federal regulations, including collective bargaining agreements.
• Manage recruitment, onboarding, employee relations, and performance management in coordination with the Human Resources Department.
• Ensure accurate record-keeping for timekeeping, leave balances, and handle employee-related issues while promoting a positive workplace culture.

Administrative Functions
• Serve as a member of the senior staff, contributing to the development and implementation of the department’s strategic and operational goals through fiscal management.
• Analyze and recommend improvements to internal operations, ensuring efficient use of resources and compliance with applicable laws, regulations, and procedures.
• Direct and supervise administrative staff, ensuring efficient office operations and records management.
• Oversee the development and implementation of department goals, policies, and service levels to support strategic objectives.
• Perform other duties as assigned.

United States
California
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