Job Description
Location:
MLC School
Employment Type:
FP - Full-Time Permanent
Department:
Deputy HoSS - Academic
Closing Date:
06 Jul 2026
Full Time Permanent
Conditions: Term time plus 4 weeks (38 + 4 weeks)
Start Date: ASAP
Applications close: 6th July 2026
MLC School are looking for an experienced and enthusiastic Academic Administrator to join the Learning & Teaching Department on a permanent basis.
About MLC School
Founded in 1886, MLC School is an independent, nonselective Uniting Church school for girls from Pre-Kindergarten to Year 12 in Sydney’s inner-west. Our tagline ‘dare to be more’ is not only our goal for our students, it applies equally to our staff. Our highly professional staff, under the guidance of Principal Ms Lisa Moloney, challenge girls and encourage them to question traditional perceptions and roles of women.
The MLC School girl is at the heart of everything we do.
Who is the MLC School girl?
The MLC School girl is empowered with skills and capabilities that enable her to be adaptive, compassionate and courageous so she can confidently take her place in an ever-changing society. She embraces new challenges and opportunities; and strives for excellence. She is cared for and well supported so that she can confidently focus on her own individual, personal and academic growth. A wide selection of subject choices, as well as an extensive co-curricular program, aims to empower girls to be self-reliant and play an active role in their futures.
About the position
The position of Academic Administrator exists to deliver a range of reliability and excellence in administrative and procedural tasks related to curriculum and learning in the Senior School. They will be a motivated problem solver with an eye for detail, and the desire to ensure that the processes of a large and complex learning organisation run smoothly, to support student learning and achievement. They provide high level administrative support to the Deputy Head of Senior School Academic (DHOSS-A).
Key accountabilities include but are not limited to:
Management and administration of NAPLAN requirements
Administration for Minimum Standards Testing
Assist students with applications for the NSW School of Languages and Saturday School of Community Languages and follow up re-enrolments.
Administer the assessment tasks to NSW School of Languages students.
Follow up overdue assignments and permission notes for face-to-face lessons or assessments.
NESA and IBIS operational requirements
Set up and manage Parent Teacher Interview bookings.
Responsible for production of student reports twice per year for Years 7-12 including the collection and data entry of outcome descriptors, academic profiles and class and teacher details.
Generate and maintain academic results sheet for Prize Winners and Academic Awards for Speech Night and Year 12 Valedictory Assembly
Selection Criteria:
Experience with Engage or similar education administration systems.
Ability to manage student data across a range of platforms in parallel.
High attention to detail
Ability to multi-task in a fast-paced, co-working shared space
Highly developed organisational and interpersonal skills
Highly developed technology skills especially in relation to school database systems and related school software and operating applications
Ability to work effectively within a technological environment including Apple devices and standard Microsoft Office Applications
Ability to identify and document process improvements.
Ability to process map key role functions.
Previous IB/HSC admin experience in secondary schools
Strong Microsoft Excel skills
The successful candidate will be rewarded with a number of excellent benefits including:
Dedicated focus on professional growth and development
CPR and First Aid Certification
State of the art facilities and collegiate environment
Employee Assistance Program available to you and your immediate family
Salary packaging and access to LSL after 5 years’ service
Discounted School fees
Access to Fitness Passport
Onsite parking, easy access to public transport and Westfield Shopping Centre
Access to the School’s gym and indoor Aquatic Centre
How to apply:
All applications are to be submitted via MLC School’s online Careers Portal and include:
a cover letter addressing the vacancy being applied for;
a resume - including the names and contact details of three professional referees.
Applications close on 6th July 2026
Please note the advertising closing date is indicative only and MLC School reserves the right to close the advertisement before this date is reached. Therefore, you are encouraged to submit your application as soon as possible.
We do not welcome applications from Recruitment Agencies at this time.
MLC School
Employment Type:
FP - Full-Time Permanent
Department:
Deputy HoSS - Academic
Closing Date:
06 Jul 2026
Full Time Permanent
Conditions: Term time plus 4 weeks (38 + 4 weeks)
Start Date: ASAP
Applications close: 6th July 2026
MLC School are looking for an experienced and enthusiastic Academic Administrator to join the Learning & Teaching Department on a permanent basis.
About MLC School
Founded in 1886, MLC School is an independent, nonselective Uniting Church school for girls from Pre-Kindergarten to Year 12 in Sydney’s inner-west. Our tagline ‘dare to be more’ is not only our goal for our students, it applies equally to our staff. Our highly professional staff, under the guidance of Principal Ms Lisa Moloney, challenge girls and encourage them to question traditional perceptions and roles of women.
The MLC School girl is at the heart of everything we do.
Who is the MLC School girl?
The MLC School girl is empowered with skills and capabilities that enable her to be adaptive, compassionate and courageous so she can confidently take her place in an ever-changing society. She embraces new challenges and opportunities; and strives for excellence. She is cared for and well supported so that she can confidently focus on her own individual, personal and academic growth. A wide selection of subject choices, as well as an extensive co-curricular program, aims to empower girls to be self-reliant and play an active role in their futures.
About the position
The position of Academic Administrator exists to deliver a range of reliability and excellence in administrative and procedural tasks related to curriculum and learning in the Senior School. They will be a motivated problem solver with an eye for detail, and the desire to ensure that the processes of a large and complex learning organisation run smoothly, to support student learning and achievement. They provide high level administrative support to the Deputy Head of Senior School Academic (DHOSS-A).
Key accountabilities include but are not limited to:
Management and administration of NAPLAN requirements
Administration for Minimum Standards Testing
Assist students with applications for the NSW School of Languages and Saturday School of Community Languages and follow up re-enrolments.
Administer the assessment tasks to NSW School of Languages students.
Follow up overdue assignments and permission notes for face-to-face lessons or assessments.
NESA and IBIS operational requirements
Set up and manage Parent Teacher Interview bookings.
Responsible for production of student reports twice per year for Years 7-12 including the collection and data entry of outcome descriptors, academic profiles and class and teacher details.
Generate and maintain academic results sheet for Prize Winners and Academic Awards for Speech Night and Year 12 Valedictory Assembly
Selection Criteria:
Experience with Engage or similar education administration systems.
Ability to manage student data across a range of platforms in parallel.
High attention to detail
Ability to multi-task in a fast-paced, co-working shared space
Highly developed organisational and interpersonal skills
Highly developed technology skills especially in relation to school database systems and related school software and operating applications
Ability to work effectively within a technological environment including Apple devices and standard Microsoft Office Applications
Ability to identify and document process improvements.
Ability to process map key role functions.
Previous IB/HSC admin experience in secondary schools
Strong Microsoft Excel skills
The successful candidate will be rewarded with a number of excellent benefits including:
Dedicated focus on professional growth and development
CPR and First Aid Certification
State of the art facilities and collegiate environment
Employee Assistance Program available to you and your immediate family
Salary packaging and access to LSL after 5 years’ service
Discounted School fees
Access to Fitness Passport
Onsite parking, easy access to public transport and Westfield Shopping Centre
Access to the School’s gym and indoor Aquatic Centre
How to apply:
All applications are to be submitted via MLC School’s online Careers Portal and include:
a cover letter addressing the vacancy being applied for;
a resume - including the names and contact details of three professional referees.
Applications close on 6th July 2026
Please note the advertising closing date is indicative only and MLC School reserves the right to close the advertisement before this date is reached. Therefore, you are encouraged to submit your application as soon as possible.
We do not welcome applications from Recruitment Agencies at this time.
💡 Quick Summary
Seeking a career-building opportunity? The Academic Administrator position is now open for candidates interested in the Helper Jobs sector. This role in Burwood offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.