Accountant

Job description
Partners in Development Foundation is one of Hawaiʻiʻs foremost local nonprofits, operating since 1++7. We lead with our values of aloha and service, supporting some of our most vulnerable youth and families throughout the state with education and programs that build healthy, resilient families and communities. Weʻve served more than 128,000 family members in our 27years of service (see pidf.org). This opportunity is a chance to work with and support a dynamic leadership team committed to making a difference in the lives of keiki and ʻohana. Explore the chance to join our team and contribute in a meaningful, rewarding, and positive work environment devoted to building a better Hawaiʻi for today and tomorrow.

Primary Purpose

Perform general accounting/bookkeeping functions for the administrative office and assist in program accounting.

Essential Duties

● Accounts Payable: Review and process vouchers and checks, vendor follow up;

● Accounts Receivable: Timely prepare invoices and request fund transfers;

● Submit requests for drawdowns which includes calculating total drawdown amounts for various programs and submitting payment/reimbursement request with federal or other agency for payment; verify when payment is received and disburse funds within the required time frame to cover designated expenses;

● Banking which includes recording/making deposits necessary to timely fund payroll costs and program costs and reimbursing program petty cash or other costs;

● Record journal entries to void checks, transfer funds between accounts, etc.;

● Consistent monitoring of intra-company payables/receivables;

● Ensure administrative/allocated costs are invoiced and paid for by programs if applicable;

● Work closely with Controller, CFO, Project Director(s) and staff regarding monitoring expenditures, contracts and inventory, and budget planning for new projects;

● Monitor program budget(s), expenditures, and expenditure variances in accordance with applicable cost principles and grant requirements;

● Prepare budget related reports: Drawdown (including drawdown packets), fiscal reporting, financial statements, budget projections, dashboard, etc.;

● Reconcile receivable accounts, bank accounts, drawdown and Abila reports, indirect expense disbursement, etc.

Other Duties

Other duties as assigned including but are not limited to assisting auditors if needed, assisting with allocation of personnel time to various departments, quantify in-kind time and other duties as needed.

Work Hours

● Monday through Friday, 8:00 a.m. to 4:30 p.m. or as otherwise determined by the supervisor;

● Position requires regular and predictable attendance;

● Some events on evenings or weekends at various times may be required.

Working Conditions

● Office setting;

● If telework is allowed, must have a designated area in home that is free from distractions and conducive to telework arrangement;

● Travel in personal vehicle to and from program, meetings, banks, and training sites;

● Travel to the neighbor islands and U.S. continent may be required.

Equipment Use

Personal vehicle, computer and/or laptop, printer, scanner, copier, fax machine, office and/or work cell phone/Bluetooth, 10 key calculator.

Mental, Physical, and Communication Demands

Mental:

● Consistent adherence to the practice of PIDF’s five core values that are used as a guiding force in the success of all of its programs;

● Must be able to analyze and problem solve issues;

● Must be able to multitask and prioritize;

● Must possess strong interpersonal skills;

● Must manage time well to meet deadlines;

● Must possess strong analytical and organizational skills and ability to handle multiple tasks with accuracy;

● Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others;

● Actively demonstrate a commitment to support equity and inclusion, and serve as an advocate for colleagues, partners, and communities;

● Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible.

Physical:

● Requires lifting and carrying up to 10 pounds occasionally;

● Must be able to sit and work on the computer for the majority of the work day.

Communication:

● Must exhibit courteous and professional demeanor towards program participants, staff and administration via verbal, written, physical, and electronic correspondence;

● Requires good oral and written communication skills;

● Must be able to maintain confidentiality.

Minimum Qualification Requirements

● Bachelor’s degree in accounting or related field and three (3) years of experience in accounting/bookkeeping required;

● Five (5) years of accounting experience preferred;

● Working knowledge of personal computer software applications such as Word and Excel;

● Proficient in accounting/bookkeeping skills including budgeting, reconciliation, accounting software application(s), preferably Abila and QuickBooks;

● Must have access to a vehicle, have a valid driver's license, a safe and responsible driving record, and current no-fault auto insurance, with at least $100K in bodily collision per person and $25K in property damage liability.

All positions require that the incumbent have no convictions of any crime against a child or other vulnerable person. We conduct periodic criminal background checks as a condition of employment.

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Notice of Non-Discrimination

Partners in Development Foundation is an EEO employer. It does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to all applicants, employees and program participants. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Name and/or Title: Cindy Quach, HR Director
Address: 2040 Bachelot Street, Honolulu, HI +6817
Telephone #: 808-XXXXXX+5

For further information on notice of non-discrimination, please visit the Department of Education’s Office for Civil Rights Complaint Assessment System at http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-80XXXXXX.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:
• 403(b) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:
• 5 years

Schedule:
• Monday to Friday

Application Question(s):
• Do you currently reside in Hawaii?

Education:
• Bachelor's (Required)

Experience:
• Accounting: 5 years (Required)

Work Location: In person