Accountant III |Financial Services| | DOL Only | Reallocation

Job description
This announcement represents the selection process for an occupied, reclassified state position. This opportunity is open to classified, permanent employees of the Department of Law, Administration section and individuals on a reemployment list.

The Office of the Attorney General/Department of Law is committed to serving as the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

The Attorney General has primary authority for enforcement of consumer protection and antitrust laws, prosecution of criminal appeals and some complex white-collar crimes, the Statewide Grand Jury, training and certification of peace officers, and most natural resource and environmental matters. The Attorney General serves as chief legal counsel and advisor to all state officials, departments, boards and commissions. Visit our website to learn more: https://coag.gov/.

The Office of the Attorney General/Department of Law is an equal opportunity employer and understands that a diverse work force adds quality and perspective to the services we provide to the public. We encourage candidates with diverse qualities, backgrounds, and abilities to apply. A reallocation job announcement occurs when an encumbered classified position is being promoted to a higher level classification. Additionally, the current employee has already been assigned to perform the higher level duties.

ABOUT THE POSITION

As the staff authority in Revenue Accounting, the position designs the operations followed by others in the DOL to ensure that revenue reporting flows appropriately into the State’s accounting system. This includes designing the revenue subsystems based on IRS regulations, requirements set forth by the source of the revenue, Governor’s Office of State Planning & Budgeting (OSPB) reporting needs, legislative requirements, etc. The subsystem requirements and operations are followed by the Controller and other accountants in Financial Services and data obtained via the subsystem are relied upon by the Controller, CFO/CAO, Budget Director, and Deputies for accurate reporting.

WHAT YOU WILL DO

The Staff Accountant supports the overall accounting function within the Department of Law and to serve as the Revenue Lead and staff authority for the accounting team and DOL. This includes serving as one of two accountants for federal grants, the travel accountant, and program accounting, as necessary (e.g., tobacco settlement cost share, Federal Task Force reimbursements, etc.). Staff Accountant is responsible for entering and reviewing accounting entries, performing analysis, and interpretation of accounting and other fiscal data, reviewing an approval all revenue transitions (legal services billing, license fees, court awards, etc.), and applying Generally Accepted Accounting Principles (GAAP), State fiscal rules and departmental policies. Additionally, the Staff Accountant designs Revenue subsystems to ensure they interact appropriately with the statewide system while also complying with the requirements of various Revenue sources. Advanced knowledge and expertise in accounting to address varying fiscal requirements, regulations, and specific criteria.

Specific duties include:

Revenue Accounting Lead
• Review and audit documentation for revenue records
• Ensure revenue is recognized in accordance with GAAP revenue recognition requirements
• Oversee and approve of all revenue related to the various Consumer Credit Unit (CCU) licensing programs
• Oversee and approve of court awards/settlements from Consumer Protection (CP) or other sections in the office
• Oversee over asset forfeiture revenue, include reconciling with federal systems and independently completing year-end reporting.
• Review TABOR revenue to ensure compliance with State requirements
• Review all revenue data at year-end to ensure revenue is reflected in accordance with budgetary requirements for cash and reappropriated
• Oversee the collections process for past due receivables include ensuring aging and tracking of receivables is accurate
• Oversee the ****** revenue process including application of revenue recognition criteria for year-end receivables/revenue recognition
Financial Operations
• Create accounting transactions reported in the State's accounting system. This entails ensuring all transactions are recorded in the proper accounting period, auditing documentation for completeness, ensuring the accuracy of reporting of the transactions, and ensuring and analyzing all default accounts for appropriateness.
• Process all travel reimbursements within reasonable timeframes
• Prepare journal entries for assigned transactions and ensure timely posting before closing deadlines.
• Review transactions prepared by other accounting staff, including internal and external payment documents, grant reimbursement requests, cash receipts, journal adjustments, travel and employee reimbursements, etc.
• Prepare journal entries to correct or allocate costs and revenue, as necessary.
• Work with the Department Controller to review quarterly diagnostic reports, such as abnormal balances, and resolving any problems.
• Reconcile balance sheet accounts, including but not limited to accounts receivable, deferred revenue, and accounts payable.
• Prepare applicable journal entries to record the pay date shift.
• Confirming interagency payables and recording any necessary JVs at fiscal year-end.
• Work with the Controller to successfully close and open the books for the fiscal year and complete any necessary reports and exhibits for the State Controller's Office.
• Review Treasury reports for unclaimed deposits and recording cash receipts when necessary.
• Reconcile prepaids, accounts payable, and accounts receivable at the beginning of each fiscal year and preparing journal entries, as appropriate.
• Ensure year-end and year-start tasks are completed within established deadlines.
• Ensure all grant deadlines (e.g., reporting, cash draws, close-out, exhibits, etc.) are completed by federally and State required deadlines
• Prepare entries for program accounting efforts, as necessary (e.g., asset forfeitures, task force expenditures, restitution, etc.)
Grant Accounting
• Sett up budgets and program coding for each new grant/grant cycle.
• Review, understand, and maintain an up-to-date working knowledge of all grant requirements to ensure compliance.
• Review grant transactions to ensure funding splits are accurate and preparing corrections when necessary.
• Provide program managers with information to monitor grant budgets and/or expenditures to facilitate grant application requests and or line item amendments, as necessary.
• Process all financial transactions in accordance with grant-specific deadlines.
• In coordination with program staff, submitting grant modification requests as needed.
• Identify and discuss deviations from appropriate use of grant funds with Accounting Supervisor or Controller and preparing corrections when necessary.
• Ensure grant-specific Federal and State reporting deadlines are met.
• Timely drawing of federal funds in compliance with established deadlines.
• Manage individual workflow to ensure that all grant transactions are processed accurately and in a timely manner.
• Maintain grant files/records in accordance with federal and State retention requirements.
• Prepare and timely submission of the required State reporting exhibits.
• Develop job aids and desk procedures specific to the grant programs.
• Proving grant information (e.g., reporting, supporting documentation, etc.) during State and Federal grant-related audits.
Program Accounting
• Support programmatic efforts by collaboration with DOL employees to accomplish business needs such as restitution, federal MOUs, etc.
• Develop procedures and best practices for ensuring timely and accurate accounting support of programmatic efforts.
• Develop tracking mechanisms to ensure completeness and accuracy as well as to provide necessary status updates or reports for program staff.
• Develop job aids for program staff.
• Recommend and provide other Financial Services processes required to support programmatic efforts.
Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.Qualified applicants must be classified, permanent employees of the Department of Law, Administration section.

WHAT WE ARE LOOKING FOR

Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.
• Eight (8) years of experience with revenue accounting
OR
• A combination of education which included 27 semester hours of accounting or auditing coursework AND experience with revenue accounting equaling a total of 8 years
OR
• Two years of professional accounting which must have included revenue accounting and valid licensure as a CPA by the Colorado Board of Accountancy

OR
• Two years of professional accounting which must have included revenue accounting and an advanced degree (Masters or Doctorate) in Accounting.

How to Apply: Submit a completed State of Colorado application.

Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.
• Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
• Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

WHY WORK FOR US

We Embrace Flexibility
We aim to produce outstanding work product for all of our customers

We Are Committed to Diversity, Equity and Inclusion
At the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!

We Have Strong Core Values
Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.

We are Committed to Developing our Employees
We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.

We Offer Excellent Benefits
In addition to the comprehensive State of Colorado benefits package including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans with Colorado PERA, and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:
• Medical and dental health plans
• Employer-paid life insurance
• Paid vacation and sick leave earned each month
• 11 paid holidays per year
• Public Service Loan Forgiveness – The Public Service Loan Forgiveness Program forgives the remaining balance on your direct loans after you have made 120 qualifying monthly payments under a repayment plan while working full-time for a qualified employer.
• Free access to an on-site fitness center
• Strong, flexible retirement benefits including 401K and 457 plans
• Distinctive career advancement opportunities throughout the State personnel system
• Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, ****** orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher at hr@coag.gov.

United States
Colorado
Colorado Springs Show on map Get directions