Job Description
Accounting and Admin Assistant
ServiceMaster Restore Victoria is seeking a highly organized and detail-oriented Assistant to support our administrative and billing operations. This role is essential in ensuring timely, accurate, and professional operations for our restoration assignments. The ideal candidate will collaborate closely with the Accounting department, Compliance Manager, Project Managers (PMs), and the operations team to streamline processes, track project financials, and maintain strong communication with insurance partners and trades.
Job description
Perform data entry, filing, and document proofreading to ensure accuracy and organization
Generate and process accurate invoices for customers based on provided data and billing information
Maintain up-to-date records of invoices and customer information in the billing system
Stay updated on billing policies, procedures, and regulations to ensure compliance with company and industry standards
Collaborate with internal teams, such as Project Managers and Accounting, to gather necessary information for billing purposes
Respond to customer inquiries regarding billing issues or discrepancies in a professional and timely manner
Requirements
Prior experience as an invoicing assistant, data entry clerk or in a similar role
Strong computer skills, including Microsoft Office, and ability to quickly learn new software
Strong problem-solving skills with excellent attention to detail
Highly organized, with an ability to manage multiple tasks, set priorities, and meet deadlines
Knowledge of basic accounting principles; QuickBooks desktop experience is an asset
Effective communication skills to interact with customers and internal team members
Nice to have
Experience or familiarity with service billing processes
Previous experience in administration, invoicing, insurance billing, or restoration
Familiarity with XactAnalysis (XA) or similar claims platforms preferred
What We Offer
- A supportive and team-oriented work environment
- Opportunities for professional development and advancement
- Comprehensive training in invoicing systems and industry standards
- Competitive salary and benefits package including:
- Dental Insurance
- Health Insurance
Apply Today
If you are reliable, detail-focused, and enjoy working behind the scenes to ensure timely accounts and smooth project closeouts, we’d love to hear from you.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.
Job Types: Full-time, Permanent
Pay: From $22.00 per hour
Expected hours: 40 per week
Benefits:
Company events
Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
Vision care
Work Location: In person
ServiceMaster Restore Victoria is seeking a highly organized and detail-oriented Assistant to support our administrative and billing operations. This role is essential in ensuring timely, accurate, and professional operations for our restoration assignments. The ideal candidate will collaborate closely with the Accounting department, Compliance Manager, Project Managers (PMs), and the operations team to streamline processes, track project financials, and maintain strong communication with insurance partners and trades.
Job description
Perform data entry, filing, and document proofreading to ensure accuracy and organization
Generate and process accurate invoices for customers based on provided data and billing information
Maintain up-to-date records of invoices and customer information in the billing system
Stay updated on billing policies, procedures, and regulations to ensure compliance with company and industry standards
Collaborate with internal teams, such as Project Managers and Accounting, to gather necessary information for billing purposes
Respond to customer inquiries regarding billing issues or discrepancies in a professional and timely manner
Requirements
Prior experience as an invoicing assistant, data entry clerk or in a similar role
Strong computer skills, including Microsoft Office, and ability to quickly learn new software
Strong problem-solving skills with excellent attention to detail
Highly organized, with an ability to manage multiple tasks, set priorities, and meet deadlines
Knowledge of basic accounting principles; QuickBooks desktop experience is an asset
Effective communication skills to interact with customers and internal team members
Nice to have
Experience or familiarity with service billing processes
Previous experience in administration, invoicing, insurance billing, or restoration
Familiarity with XactAnalysis (XA) or similar claims platforms preferred
What We Offer
- A supportive and team-oriented work environment
- Opportunities for professional development and advancement
- Comprehensive training in invoicing systems and industry standards
- Competitive salary and benefits package including:
- Dental Insurance
- Health Insurance
Apply Today
If you are reliable, detail-focused, and enjoy working behind the scenes to ensure timely accounts and smooth project closeouts, we’d love to hear from you.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.
Job Types: Full-time, Permanent
Pay: From $22.00 per hour
Expected hours: 40 per week
Benefits:
Company events
Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
Vision care
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Accounting and Administrative Assistant position is now open for candidates interested in the Accountant Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
