Job Description
Position Summary:
We are seeking a proactive, detail-oriented, organized Accounting & Operations Support individual to join our team in a fully onsite capacity. This role is ideal for someone who thrives in a collaborative, fast paced environment while maintaining accuracy and demonstrating an adaptable mindset. This role will manage all facets of the company’s financial operations including accounting, compliance, reporting, payroll, tax filings, and more, while working closely with the CEO/Owner to maintain financial health and drive operational efficiency. In addition to collaboration with the CEO and other members of the accounting team, this role will have responsibilities tied to office operation support for the CBO. The Accounting & Operations Support role will collaborate with various departments to align financial strategies with overall company goals and objectives. This role will be responsible for the financial and accounting functions of (3) companies (Montage, Simpolicy, and Legacy Heir).
Essential Functions:
* Oversee day-to-day accounting functions while also providing support to office operations in partnership with the CBO.
*Establish and maintain systems and controls that verify the integrity of all accounting systems, processes, and data to enhance the company’s value
*Handle all Accounting Department functions to ensure the accurate and timely production of financial reports, including monthly internal and external statements, annual audits, and budgets. This includes:
Running monthly and year-to-date profit and loss reports and balance sheets on Montage, Simpolicy, and Legacy Heir building which is a separate LLC.
Maintaining key indicators and monthly financial graphs
Capturing and recording all expenses in the cash flow sheet for Montage, Simpolicy, and Legacy Heir LLC
Work with the CEO on forecasting, variance reports, and company fiscal year budgets
*Create client cost reports such as monthly client expenses and company profitability reports comparing client revenue versus expenses
*Accounts Payable and Accounts Receivable
Pay and manage vendors and review billing inquiries
Manage Property & Casualty billing, merchant account billing and administration
Prepare and file 1099s in compliance with IRS reporting
*Oversee the tracking of all commission spreadsheets to ensure that the company receives commissions correctly and on time, and that commissioned employees are paid accurately and promptly. Generate commission reports as needed.
*Track new business metrics to assess growth, working closely with Employee Benefit account managers and the P&C department to capture all new business
*Manage the company American Express accounts
* Oversee the tracking of receipts and expenses, and reconciliation of monthly statements in QuickBooks
* Provide financial documents to the CPA at the direction of the CEO, including city taxes, property taxes, and federal and state tax filings (quarterly and annually).
*Handle and oversee payroll processes for all employees of Montage, ensuring accuracy and compliance with applicable laws:
Manage semi-monthly payroll processing, including timesheet calculations and reviews using the Paylocity payroll system
Conduct quarterly tax report reviews and administer W-2 forms
Prepare semi-monthly journal entries to record payroll transactions
Manage employee contributions to 401(k), HSA, and FSA plans
*Distribute petty cash as needed, and maintain accurate petty cash logs
*Prepare, review, and file quarterly Board of Equalization sales and use tax returns
*Lead month-end close procedures and financial statement preparation for Montage, Simpolicy, and Legacy Heir LLC
*Administer John Hancock 401(k) plan compliance
*Manage individual and agency license renewals
*Pepare and file County of Los Angeles property tax filings and coordinate IRS and Franchise Tax Board (FTB) tax return process for the businesses
* Manage trademark filings and renewals
*Oversee Clients COBRA payments recording and reconciliation
*Complete workers’ compensation annual audit reports
Required Skills and Abilities:
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; a Master’s degree or CPA certification is a plus
6+ years of experience in a financial management role, preferably within the insurance or financial services industry
Strong knowledge of financial reporting, budgeting, forecasting, and analysis
Highly professional, responsible, and analytical with ability to problem-solve while maintaining a heart to serve and a commitment to accuracy and organization
Advanced proficiency in QuickBooks, Paylocity and Excel including generating complex reports and data analysis
Excellent mathematical acumen, organizational, and time-management skills, with the ability to manage multiple priorities and deadlines effectively
Exceptional communication and interpersonal skills, with ability to collaborate effectively with diverse teams and family operations.
Job Type: Full-time
Pay: $80,000.00 - $90,000.00 per year
Benefits:
401(k)
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Vision insurance
Work Location: In person
We are seeking a proactive, detail-oriented, organized Accounting & Operations Support individual to join our team in a fully onsite capacity. This role is ideal for someone who thrives in a collaborative, fast paced environment while maintaining accuracy and demonstrating an adaptable mindset. This role will manage all facets of the company’s financial operations including accounting, compliance, reporting, payroll, tax filings, and more, while working closely with the CEO/Owner to maintain financial health and drive operational efficiency. In addition to collaboration with the CEO and other members of the accounting team, this role will have responsibilities tied to office operation support for the CBO. The Accounting & Operations Support role will collaborate with various departments to align financial strategies with overall company goals and objectives. This role will be responsible for the financial and accounting functions of (3) companies (Montage, Simpolicy, and Legacy Heir).
Essential Functions:
* Oversee day-to-day accounting functions while also providing support to office operations in partnership with the CBO.
*Establish and maintain systems and controls that verify the integrity of all accounting systems, processes, and data to enhance the company’s value
*Handle all Accounting Department functions to ensure the accurate and timely production of financial reports, including monthly internal and external statements, annual audits, and budgets. This includes:
Running monthly and year-to-date profit and loss reports and balance sheets on Montage, Simpolicy, and Legacy Heir building which is a separate LLC.
Maintaining key indicators and monthly financial graphs
Capturing and recording all expenses in the cash flow sheet for Montage, Simpolicy, and Legacy Heir LLC
Work with the CEO on forecasting, variance reports, and company fiscal year budgets
*Create client cost reports such as monthly client expenses and company profitability reports comparing client revenue versus expenses
*Accounts Payable and Accounts Receivable
Pay and manage vendors and review billing inquiries
Manage Property & Casualty billing, merchant account billing and administration
Prepare and file 1099s in compliance with IRS reporting
*Oversee the tracking of all commission spreadsheets to ensure that the company receives commissions correctly and on time, and that commissioned employees are paid accurately and promptly. Generate commission reports as needed.
*Track new business metrics to assess growth, working closely with Employee Benefit account managers and the P&C department to capture all new business
*Manage the company American Express accounts
* Oversee the tracking of receipts and expenses, and reconciliation of monthly statements in QuickBooks
* Provide financial documents to the CPA at the direction of the CEO, including city taxes, property taxes, and federal and state tax filings (quarterly and annually).
*Handle and oversee payroll processes for all employees of Montage, ensuring accuracy and compliance with applicable laws:
Manage semi-monthly payroll processing, including timesheet calculations and reviews using the Paylocity payroll system
Conduct quarterly tax report reviews and administer W-2 forms
Prepare semi-monthly journal entries to record payroll transactions
Manage employee contributions to 401(k), HSA, and FSA plans
*Distribute petty cash as needed, and maintain accurate petty cash logs
*Prepare, review, and file quarterly Board of Equalization sales and use tax returns
*Lead month-end close procedures and financial statement preparation for Montage, Simpolicy, and Legacy Heir LLC
*Administer John Hancock 401(k) plan compliance
*Manage individual and agency license renewals
*Pepare and file County of Los Angeles property tax filings and coordinate IRS and Franchise Tax Board (FTB) tax return process for the businesses
* Manage trademark filings and renewals
*Oversee Clients COBRA payments recording and reconciliation
*Complete workers’ compensation annual audit reports
Required Skills and Abilities:
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; a Master’s degree or CPA certification is a plus
6+ years of experience in a financial management role, preferably within the insurance or financial services industry
Strong knowledge of financial reporting, budgeting, forecasting, and analysis
Highly professional, responsible, and analytical with ability to problem-solve while maintaining a heart to serve and a commitment to accuracy and organization
Advanced proficiency in QuickBooks, Paylocity and Excel including generating complex reports and data analysis
Excellent mathematical acumen, organizational, and time-management skills, with the ability to manage multiple priorities and deadlines effectively
Exceptional communication and interpersonal skills, with ability to collaborate effectively with diverse teams and family operations.
Job Type: Full-time
Pay: $80,000.00 - $90,000.00 per year
Benefits:
401(k)
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Vision insurance
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Accounting & Operations Support position is now open for candidates interested in the Accountant Jobs sector. This role in Calabasas offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
