Job Description
Adler Group Ltd
Accounts & Operations Administrator
Belfast, Christchurch City, Canterbury
$35.00 per hour
fixed-term-temporary
Start Date: May 3, 2026
End Date: May 30, 2027
Hours Per Week: 15.00
Flexible working hours and location
It will suit anyone wanting a part time role to suit family commitments (15 - 30 hour working week)
There are a variety of tasks / responsibilities across multiple sectors, accounts, finance, data entry, operations/photo reports, health & safety assistant. Options to include marketing and customer service as well.
Accounts & Office/Operations Administrator
Role Overview
The Accounts & Operations Administrator plays a key role in supporting the financial, administrative, and operational workflows in a busy commercial cleaning business, accross 3 brands. This role requires accurate processing of supplier and contractor invoices, customer invoicing, financial reconciliations, job administration, and coordination across several business systems (Xero, Simpro, SiteAppPro, Report & Run, Shopify, Stripe, and Mailchimp).
The ideal candidate is detail oriented, organised, proactive with follow ups, and comfortable working across multiple software platforms to keep business operations running smoothly
________________________________________
Key Responsibilities
________________________________________
1. Financial Administration (Xero & Reconciliation)
Daily & Weekly
Reconcile accounts in Xero & company ERP platform
Upload supplier and contractor invoices into Xero and Xero & ERP platform for processing.
Track & reconcile staff expenses.
Manage accounts receivable/payable + debt collection.
Create batch payments for approval and processing
Monthly
Send statements
Ensure all contractor invoices are received and approved before cut off dates.
Reconcile month-end accounts and liaise with accountant.
Manage payment cycles.
________________________________________
2. Job Administration & ERP Management
Daily
Process customer invoices and upload to Xero
Complete WorkSafe Notifications as required for operations team
Manage job & workflow status through the ERP system
Follow up staff for photo submissions
Archive completed jobs in the Safety management portal.
Create / update sites (data base hygiene).
Manage jobs and sites through the H&S Portal
________________________________________
4. Reporting
Daily
Create post job QA reports and file for review
________________________________________
6. Online Store (Shopify)
Weekly
Check for new Shopify orders and confirm amounts match Xero.
Reconcile payments.
________________________________________
7. Communications & Marketing & Other
Create and send a Mailchimp newsletter every two months.
Make quarterly FED fuel claims
Arrange client gift programme (coordinate, and send).
Assist with other administrative duties as needed.
________________________________________
Key Skills & Attributes
Strong attention to detail and accuracy.
Comfortable working across multiple applications (Xero, Simpro, Shopify, Stripe, SiteAppPro, Report & Run).
Excellent organisational skills and ability to prioritise daily tasks.
Confident communicator who can communicate well with staff, contractors, and customers.
Able to work independently and proactively identify issues before they escalate.
Competent with spreadsheets, digital filing, and general office software.
Impeccable spelling and grammar skills
________________________________________
Success in This Role Looks Like
All financial entries completed accurately and on time.
Contractors and suppliers paid according to schedule.
Customer invoicing and follow-ups completed consistently.
Job statuses, photos, reports, and site data are always up to date.
Administration supports seamless operations across 3 separate company brands.
________________________________________
Summary & takeaways
This role is a 12 month (give or take) replacement for a valued staff member who is going on maternity leave, while it is listed as a 12 month term – the growth in the company could likely mean this role (or part thereof) could become ongoing and permanent.
Our office is based in Kianga – between Kaiapoi and Belfast and is a near new modern and corporate office environment designed to support the people that work there. The incumbent staff member works 2 days in the office by arrangement and from home the rest of the time.
This role would suit a working parent seeking part time occupation, especially in the North Christchurch or Waimakariri district.
We expect the individual to be mature, and capable of wearing several department hats, and to be self-directed.
You must have English as your first language and have your own means of transport.
(Start dates are flexible)
Employer: Adler Group Ltd
Date Posted: Mar 17, 2026
Date Expires: Apr 16, 2026
Accounts & Operations Administrator
Belfast, Christchurch City, Canterbury
$35.00 per hour
fixed-term-temporary
Start Date: May 3, 2026
End Date: May 30, 2027
Hours Per Week: 15.00
Flexible working hours and location
It will suit anyone wanting a part time role to suit family commitments (15 - 30 hour working week)
There are a variety of tasks / responsibilities across multiple sectors, accounts, finance, data entry, operations/photo reports, health & safety assistant. Options to include marketing and customer service as well.
Accounts & Office/Operations Administrator
Role Overview
The Accounts & Operations Administrator plays a key role in supporting the financial, administrative, and operational workflows in a busy commercial cleaning business, accross 3 brands. This role requires accurate processing of supplier and contractor invoices, customer invoicing, financial reconciliations, job administration, and coordination across several business systems (Xero, Simpro, SiteAppPro, Report & Run, Shopify, Stripe, and Mailchimp).
The ideal candidate is detail oriented, organised, proactive with follow ups, and comfortable working across multiple software platforms to keep business operations running smoothly
________________________________________
Key Responsibilities
________________________________________
1. Financial Administration (Xero & Reconciliation)
Daily & Weekly
Reconcile accounts in Xero & company ERP platform
Upload supplier and contractor invoices into Xero and Xero & ERP platform for processing.
Track & reconcile staff expenses.
Manage accounts receivable/payable + debt collection.
Create batch payments for approval and processing
Monthly
Send statements
Ensure all contractor invoices are received and approved before cut off dates.
Reconcile month-end accounts and liaise with accountant.
Manage payment cycles.
________________________________________
2. Job Administration & ERP Management
Daily
Process customer invoices and upload to Xero
Complete WorkSafe Notifications as required for operations team
Manage job & workflow status through the ERP system
Follow up staff for photo submissions
Archive completed jobs in the Safety management portal.
Create / update sites (data base hygiene).
Manage jobs and sites through the H&S Portal
________________________________________
4. Reporting
Daily
Create post job QA reports and file for review
________________________________________
6. Online Store (Shopify)
Weekly
Check for new Shopify orders and confirm amounts match Xero.
Reconcile payments.
________________________________________
7. Communications & Marketing & Other
Create and send a Mailchimp newsletter every two months.
Make quarterly FED fuel claims
Arrange client gift programme (coordinate, and send).
Assist with other administrative duties as needed.
________________________________________
Key Skills & Attributes
Strong attention to detail and accuracy.
Comfortable working across multiple applications (Xero, Simpro, Shopify, Stripe, SiteAppPro, Report & Run).
Excellent organisational skills and ability to prioritise daily tasks.
Confident communicator who can communicate well with staff, contractors, and customers.
Able to work independently and proactively identify issues before they escalate.
Competent with spreadsheets, digital filing, and general office software.
Impeccable spelling and grammar skills
________________________________________
Success in This Role Looks Like
All financial entries completed accurately and on time.
Contractors and suppliers paid according to schedule.
Customer invoicing and follow-ups completed consistently.
Job statuses, photos, reports, and site data are always up to date.
Administration supports seamless operations across 3 separate company brands.
________________________________________
Summary & takeaways
This role is a 12 month (give or take) replacement for a valued staff member who is going on maternity leave, while it is listed as a 12 month term – the growth in the company could likely mean this role (or part thereof) could become ongoing and permanent.
Our office is based in Kianga – between Kaiapoi and Belfast and is a near new modern and corporate office environment designed to support the people that work there. The incumbent staff member works 2 days in the office by arrangement and from home the rest of the time.
This role would suit a working parent seeking part time occupation, especially in the North Christchurch or Waimakariri district.
We expect the individual to be mature, and capable of wearing several department hats, and to be self-directed.
You must have English as your first language and have your own means of transport.
(Start dates are flexible)
Employer: Adler Group Ltd
Date Posted: Mar 17, 2026
Date Expires: Apr 16, 2026
💡 Quick Summary
Seeking a career-building opportunity? The Accounts & operation administration position is now open for candidates interested in the Accountant Jobs sector. This role in Belfast offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
