Job Description
Overview
We are seeking a highly organized and professional Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Duties
Greet and assist clients and visitors in a friendly and professional manner
Manage a multi-line phone system, directing calls appropriately and taking messages as needed
Invoice Processing - Receive, review, verify, and enter vendor invoices. Match invoices to subcontracts.
Follow up on missing invoices
Perform data entry, filing, and clerical duties to maintain organized office records
Ensure proper coding of expenses to GL accounts
Schedule appointments and manage calendars for staff members
Utilize QuickBooks / Sage Intacct for basic bookkeeping tasks and financial record keeping
Credit card reconciliation
Track recurring bills
Accounts Payable
Vendor Management - set up and maintain vendor profiles (W-9, COI, etc)
Provide customer support by addressing inquiries and resolving issues promptly
Handle mail, packages, and office supply inventory maintenance
Ensure the office is tidy and welcoming at all times
Proofread documents for accuracy before distribution
Support the team with various projects as needed
Qualifications
Strong attention to detail and accuracy
Previous experience in a receptionist or accounts payable role is required
Strong computer skills with proficiency in Excel
Familiarity with multi-line phone systems and excellent phone etiquette
Exceptional organizational skills with the ability to manage time effectively
Experience in clerical tasks, data entry, filing, and administrative support
Knowledge of bookkeeping principles is a plus; QuickBooks and Sage Intacct experience is desirable
Previous experience as a contractor receptionist is advantageous but not required
Personal assistant experience is a plus
Join our dynamic team where your contributions will be valued, and your professional growth will be supported!
Job Type: Full-time
Pay: $16.00 - $19.00 per hour
We are seeking a highly organized and professional Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Duties
Greet and assist clients and visitors in a friendly and professional manner
Manage a multi-line phone system, directing calls appropriately and taking messages as needed
Invoice Processing - Receive, review, verify, and enter vendor invoices. Match invoices to subcontracts.
Follow up on missing invoices
Perform data entry, filing, and clerical duties to maintain organized office records
Ensure proper coding of expenses to GL accounts
Schedule appointments and manage calendars for staff members
Utilize QuickBooks / Sage Intacct for basic bookkeeping tasks and financial record keeping
Credit card reconciliation
Track recurring bills
Accounts Payable
Vendor Management - set up and maintain vendor profiles (W-9, COI, etc)
Provide customer support by addressing inquiries and resolving issues promptly
Handle mail, packages, and office supply inventory maintenance
Ensure the office is tidy and welcoming at all times
Proofread documents for accuracy before distribution
Support the team with various projects as needed
Qualifications
Strong attention to detail and accuracy
Previous experience in a receptionist or accounts payable role is required
Strong computer skills with proficiency in Excel
Familiarity with multi-line phone systems and excellent phone etiquette
Exceptional organizational skills with the ability to manage time effectively
Experience in clerical tasks, data entry, filing, and administrative support
Knowledge of bookkeeping principles is a plus; QuickBooks and Sage Intacct experience is desirable
Previous experience as a contractor receptionist is advantageous but not required
Personal assistant experience is a plus
Join our dynamic team where your contributions will be valued, and your professional growth will be supported!
Job Type: Full-time
Pay: $16.00 - $19.00 per hour
💡 Quick Summary
Seeking a career-building opportunity? The Accounts Payable / Receptionist position is now open for candidates interested in the Office Assistant Jobs sector. This role in Abanda offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
