Accounts Payable Specialist

As an Accounts Payable Specialist, you will play a crucial role in ensuring accurate and timely processing of financial transactions related to vendor payments. Your responsibilities will include managing the accounts payable process, maintaining vendor relationships, and ensuring compliance with internal policies and procedures. The ideal candidate for this role possesses strong analytical skills, attention to detail, and the ability to thrive in a fast-paced environment.

Responsibilities:
• Process and review vendor invoices, purchase orders, and payment requests to ensure accuracy, completeness, and adherence to company policies.
• Verify and reconcile invoices with supporting documentation, such as purchase orders and contracts, to ensure proper payment authorization.
• Prepare and process payments to vendors, including checks, electronic transfers, and other payment methods, within established payment terms.
• Perform regular reconciliations of vendor statements to identify and resolve any discrepancies or outstanding issues.
• Collaborate with cross-functional teams, such as procurement and receiving, to resolve invoice and payment discrepancies in a timely manner.
• Assist in month-end closing activities, including accruals, account reconciliations, and financial reporting.
• Maintain accurate and up-to-date accounts payable records, including vendor information, payment terms, and supporting documentation.
• Ensure compliance with relevant tax regulations, including sales tax and use tax reporting and remittance.
• Identify opportunities for process improvements and implement streamlined procedures to enhance the efficiency and effectiveness of the accounts payable function.
• Provide support during internal and external audits, including the preparation of audit schedules and responding to inquiries.
• Stay updated on industry best practices and changes in accounting regulations to ensure compliance and recommend process enhancements.

Previous Proven Experience

What you've been able to accomplish

3 years accounts payable experience

Experience in using Microsoft Dynamics is an advantage

Excellent attention to detail

Experience in GST

Agency Experience Desirable But Not Essential

Proficiency with Microsoft Office suite (particularly Outlook, Word, Excel)

About Us

Avian WE:

WE is one of the largest communications and integrated marketing agencies in the world. We’re independent, we’re all about our people — both our clients and our employees — and we believe in the power of communications to move audiences to positive action.

For more than 30 years, we have been helping translate complex innovations into powerful, persuasive stories. Our sector expertise across key verticals — including technology, healthcare, consumer, and brand purpose — translates into insights and strategies that are informed, current and credible.

We work with companies that are embracing the ever-evolving digital world to reinvent themselves, to deliver new value to their customers or reach them in new ways and ultimately improve people’s lives.

Equal Opportunity: WE provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, ****** orientation, gender identity or expression, marital status, or other legally protected class status.

Diversity and Inclusion: WE values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender identity or expression, age, lifestyle, ethnic background and ****** orientation as well as differences in experiences an

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