Job description
`Duties and Responsibilities include the following..

1) Performs daily accounts receivable billing functions and produces necessary filings/back up for international shipments.

a) Affiliate Company customer invoicing must be completed the same day as it is done in Main Company.

b) Create AP invoices for Affiliate Company customer invoices. These do not need to be done the same day but should be by month end so the Affiliate Company Purchases Clearing account is zero.

2) Research discrepancies and debit memos to accurately process, issue and post credits/debits to customer accounts as necessary.

3) Maintains all records and files and backup documentation related to accounts receivable.

4) Prints and reviews an aging report at the end of day on weekly. Report to President any past due accounts.

5) Initiates, tracks and maintains all records/files associated with collection activities for each account to include negotiated payment schedules, telephone call documentation and collection letters.

6) Ensures company adherence to credit policies and procedures for consistent handling of collection matters to maintain good customer relations.

7) Maintains accurate customer information in database according to company procedures.

8) Researches and responds to all accounts receivable inquiries in a prompt manner.

9) Assists in month closing by assuring all appropriate information is data entered into computer and reviews and updates current aging report for discrepancies and finance charges.

10) Research credit applications, notify customers of approval/disapproval status and documents pertinent credit information in accordance with company procedures.

11) Work with President to establish credit limits for new customers and monitors new accounts based on current financial information, business history and current credit reports.

12) Responds to incoming credit reference inquiries with pertinent credit information in accordance with company procedures.

13) Supplier Returns

a.) Create return

b.) Determine whether or not the return needs to be closed or cancelled depending on how it affects inventory.

c.) Closed return may cause a purchases clearing variance that needs to be matched against another variance or written off.

14) Assist with answering phones (note: all staff is asked to do this)

15) Other duties as assigned.

Future Duties & Responsibilities:

1. Creates and maintains proper response letters on computer for various incoming correspondences.

2. Complete Daily Balancing Report spreadsheet and research any discrepancies.

3. Prepares and posts receipts to customer accounts on a daily basis.

4. Monthly Balance Sheet account reconciliations.

5. Purchases clearing account research.

6. Inventory account research.

Skills:

Oral Communication Skills

Written Communication Skills

Technical Communication

Customer Service

Diplomacy

Professionalism

Filing

Math Aptitude

Budgeting

Negotiations

Organization

Planning

Presentation

Project Management

Computer Literacy

Education/Experience:

High School Diploma or Equivalent required

Accounting degree preferred or equivalent accounting experience.

Job Type: Full-time

Salary: $65,000.00 - $75,000.00 per year

Experience:

· Accounting: 3-5 years (Preferred)

· Accounts Receivable: 2 years (Preferred)

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:
• Office

Schedule:
• Monday to Friday

Supplemental Pay:
• Yearly bonus

People with a criminal record are encouraged to apply

Work Location: In person