Job Description
Location
Melbourne VIC
Full job description
Overview
Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 1484724
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
Role
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Responsibilities
Administrative Tasks
Support the Business Manager and Principal Team with administrative tasks (when required and as directed)
Provide support to the Administration Team to ensure successful completion of duties
Process documents on School letterhead (when required)
Assist with the training of new administration staff
Monitor the school email address and reply to or forward communications as required.
Finance
Manage accounts receivable.
Manage SSB and CSEF across the school
Various receipting as directed by Business Manager
Assist with End of Month and End of year process.
Prepare various finance documents for School Council including Camps/Excursion Profit and Loss information.
Support the receipting of school fundraising activities
Marketing Management
Is responsible for the management of communications and marketing across the school. This includes updating the School website
Is responsible for the school newsletter.
Post relevant communications to families using Compass
Create Compass events and meetings as directed by the Princlass, including parent teacher interviews.
First Aid
Is a member of the School First Aid team providing first aid to students when required.
Records details of first aid and sick bay visits accurately on the proforma provided
Records all sick bay visits and incidents using the Department of Education & Trainings required system
School Building and Grounds
Work with the OH&S Manager to ensure all maintenance is completed.
Manage school building and grounds.
Organise routine maintenance and emergency maintenance
Liaise with contractors
Manage Aims system
Other
Work closely with the Business Manager to develop and implement a range of strategies to ensure effective
Comply with the School and DET policies and procedures.
Is an active and collaborative member of the Administration Team
Other duties as directed by the Principal or Business Manager within the relevant dimensions of work.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
Time fraction and start date are negotiable. Start date can be beginning of Term 4 with the suitable applicant.
Potential Ongoing
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Carlton Gardens Primary School is a cherished educational institution located at the doorstep of Melbourne's bustling CBD. Situated opposite the picturesque Carlton Gardens and Melbourne Museum, our heritage-listed building stands as a beacon of learning, history, and community.
At Carlton Gardens we are committed to fostering an environment where every child is valued as an individual. We prioritise the safety and security of our students, creating a sanctuary for learning in the heart of the city.
Exceptional Teachers, Exceptional Learning
Our school is proud to house a team of outstanding educators who are passionate about your child's growth. With a focus on personalised learning, we ensure that students are both supported and challenged at their unique level, unlocking their full potential.
A Diverse Tapestry of Learning
With students representing eighteen different cultures and a wide socio-economic spectrum, Carlton Gardens celebrates diversity. Within our historic Victorian-era schoolhouse, tradition meets multiculturalism, creating a vibrant and inclusive learning environment.
Holistic Education for the Future
We are a forward-thinking institution with a strong emphasis on ICT, Inquiry learning, and the development of critical and creative thinking skills. Our curriculum equips students with the tools they need to thrive in the modern world.
A Place Where Every Child is Known
What truly sets us apart is our commitment to the individual. Each child is known personally by our staff and peers, fostering self-esteem, social confidence, and academic success.
Community, Collaboration, and Growth
Carlton Gardens Primary School actively engages with various community groups, enriching our students' educational experiences. We are proud to have established partnerships with institutions such as the Melbourne Museum and Kathleen Symes Library Community Centre. These collaborations expand our students' horizons and provide them with unique learning opportunities that extend beyond the classroom.
Carlton Gardens Primary School is not just an educational institution; it's a part of the community. Join us on this exciting journey of learning, growth, and celebration of your child's unique potential. Welcome to a school where individual excellence is nurtured.
Beyond the Bell
Our before and after-school program (OSH Club) continues to grow, ensuring that your child's learning journey is supported throughout the day.
Our commitment to your child's well-being extends beyond school hours with a diverse range of after-school programs offered by external providers. At Carlton Gardens Primary School, we believe in nurturing your child's passions and talents. That's why we offer a variety of enriching activities, including:
Keyboard, Singing, and Drum Lessons: Encourage your child's musical talents with our music lessons. Whether they want to play the keyboard, sing their heart out, or drum to their own beat, our expert instructors are here to inspire their creativity.
Chess Club: Challenge your child's strategic thinking and critical problem-solving skills with our Chess Club. It's a fun and engaging way to develop their intellect and make new friends.
Coding Camp: Prepare your child for the digital age with our Coding Camp. In a world driven by technology, our program equips students with essential coding and computer science skills, setting them on a path for future success.
Applications close Wednesday 6 August 2026 at 11.59pm
Posted
24 July 2026
Melbourne VIC
Full job description
Overview
Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 1484724
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
Role
[Attendance requirement for this position]
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Responsibilities
Administrative Tasks
Support the Business Manager and Principal Team with administrative tasks (when required and as directed)
Provide support to the Administration Team to ensure successful completion of duties
Process documents on School letterhead (when required)
Assist with the training of new administration staff
Monitor the school email address and reply to or forward communications as required.
Finance
Manage accounts receivable.
Manage SSB and CSEF across the school
Various receipting as directed by Business Manager
Assist with End of Month and End of year process.
Prepare various finance documents for School Council including Camps/Excursion Profit and Loss information.
Support the receipting of school fundraising activities
Marketing Management
Is responsible for the management of communications and marketing across the school. This includes updating the School website
Is responsible for the school newsletter.
Post relevant communications to families using Compass
Create Compass events and meetings as directed by the Princlass, including parent teacher interviews.
First Aid
Is a member of the School First Aid team providing first aid to students when required.
Records details of first aid and sick bay visits accurately on the proforma provided
Records all sick bay visits and incidents using the Department of Education & Trainings required system
School Building and Grounds
Work with the OH&S Manager to ensure all maintenance is completed.
Manage school building and grounds.
Organise routine maintenance and emergency maintenance
Liaise with contractors
Manage Aims system
Other
Work closely with the Business Manager to develop and implement a range of strategies to ensure effective
Comply with the School and DET policies and procedures.
Is an active and collaborative member of the Administration Team
Other duties as directed by the Principal or Business Manager within the relevant dimensions of work.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
Time fraction and start date are negotiable. Start date can be beginning of Term 4 with the suitable applicant.
Potential Ongoing
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Carlton Gardens Primary School is a cherished educational institution located at the doorstep of Melbourne's bustling CBD. Situated opposite the picturesque Carlton Gardens and Melbourne Museum, our heritage-listed building stands as a beacon of learning, history, and community.
At Carlton Gardens we are committed to fostering an environment where every child is valued as an individual. We prioritise the safety and security of our students, creating a sanctuary for learning in the heart of the city.
Exceptional Teachers, Exceptional Learning
Our school is proud to house a team of outstanding educators who are passionate about your child's growth. With a focus on personalised learning, we ensure that students are both supported and challenged at their unique level, unlocking their full potential.
A Diverse Tapestry of Learning
With students representing eighteen different cultures and a wide socio-economic spectrum, Carlton Gardens celebrates diversity. Within our historic Victorian-era schoolhouse, tradition meets multiculturalism, creating a vibrant and inclusive learning environment.
Holistic Education for the Future
We are a forward-thinking institution with a strong emphasis on ICT, Inquiry learning, and the development of critical and creative thinking skills. Our curriculum equips students with the tools they need to thrive in the modern world.
A Place Where Every Child is Known
What truly sets us apart is our commitment to the individual. Each child is known personally by our staff and peers, fostering self-esteem, social confidence, and academic success.
Community, Collaboration, and Growth
Carlton Gardens Primary School actively engages with various community groups, enriching our students' educational experiences. We are proud to have established partnerships with institutions such as the Melbourne Museum and Kathleen Symes Library Community Centre. These collaborations expand our students' horizons and provide them with unique learning opportunities that extend beyond the classroom.
Carlton Gardens Primary School is not just an educational institution; it's a part of the community. Join us on this exciting journey of learning, growth, and celebration of your child's unique potential. Welcome to a school where individual excellence is nurtured.
Beyond the Bell
Our before and after-school program (OSH Club) continues to grow, ensuring that your child's learning journey is supported throughout the day.
Our commitment to your child's well-being extends beyond school hours with a diverse range of after-school programs offered by external providers. At Carlton Gardens Primary School, we believe in nurturing your child's passions and talents. That's why we offer a variety of enriching activities, including:
Keyboard, Singing, and Drum Lessons: Encourage your child's musical talents with our music lessons. Whether they want to play the keyboard, sing their heart out, or drum to their own beat, our expert instructors are here to inspire their creativity.
Chess Club: Challenge your child's strategic thinking and critical problem-solving skills with our Chess Club. It's a fun and engaging way to develop their intellect and make new friends.
Coding Camp: Prepare your child for the digital age with our Coding Camp. In a world driven by technology, our program equips students with essential coding and computer science skills, setting them on a path for future success.
Applications close Wednesday 6 August 2026 at 11.59pm
Posted
24 July 2026
💡 Quick Summary
Seeking a career-building opportunity? The Accounts/School Operations - ES 1-3 position is now open for candidates interested in the Operations Executive Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
