Administration Assistant

: Administration and Liasoning

· Housekeeping and Facility Management

· Providing support for maintenance of PAN India offices.

· Maintenance of company owned vehicles

· Vendor Management

· Regulatory compliance

: General Administration

· Maintaining effective office administration for better coordination in the office premises;

· Handling all the activities of housekeeping, security and other office maintenance etc.;

· Distributing the identity cards to the employees for proper mobility within the office premises;

· Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations;

· Segregating duties and allocating them to the office boys for its timely completion;

· Competently preparing SOP for various Administration functions in compliance to company policies;

· Purchasing the stationary and gift items for the office staff for proper inventory control;

· Arranging conferences, seminars, parties and annual get together at the office;

· Organizing for security guards for office premises.

: Facility Management

· Handling complete Facilities (Stationary) and infrastructure set up including repair & maintenance;

· Asset Management, maintaining an inventory & keeping a proper record of an asset;

· Responsible for the housekeeping and handling the manpower for the result oriented target;

· Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency;

· Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities;

· Planning and execution of shifting the office premises.

· Plans and coordinates the maintenance of all electrical equipment of property like DG sets, UPS, Fire and safety equipment, CCTV and Biometric system.

: Procurement and Vendor Management

· Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure;

· Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management;

· Evaluating suppliers' performance and ongoing compliance in accordance with the defined parameters;

· Coordinating with the vendors for the negotiations and quality checks of the products procured for the office.

: Security

· Monitoring the function of security officers;

· Conducting a security survey of the site with respect to manpower deployment and gadgets etc.

: Liasoning

· Liasoning with telephone agencies for timely restoration of telephone lines in case of breakdown;

· Liasoning with electricity department, municipal department, etc. for smooth services;

· Liasoning with police department for any assistance to staffs, members or organization in filling of complaint, FIR etc.;

Job Type: Full-time

Pay: ₹20,000.00 - ₹250,000.00 per month

Schedule:

Day shift
Work Location: In person

 
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