Job Description
Full job description
INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.
Vacancy Number: 210
Position Title: Administrative Assistant – VET
Employment Status: Fixed Term (Maternity Leave Cover), Part Time – 0.8 FTE
Department: VET Directorate
Location: Multi-Campus (as directed by Manager)
Award Classification: Melbourne Polytechnic Academic and Professional Staff Agreement 2026 (PACCT 3)
Salary: $59,804 – $64,577 p.a. pro rata plus superannuation
Hours per Week: 30.4
Applications Close: Monday, 26 January 2026
Why Join Us
Melbourne Polytechnic has delivered hands-on, future-focused education for more than 110 years. Our Vocational Education and Training (VET) programs support thousands of learners across diverse industries and communities.
This is a great opportunity to join a supportive VET Directorate administration team, providing high-quality, student-focused administrative support that directly contributes to successful program delivery and positive learner experiences.
About the Role
We are seeking an organised and customer-focused Administrative Assistant – VET to support the delivery of Vocational Education programs across the Directorate.
Reporting to the Directorate Administrator , this role works closely with Education Managers, Heads of Program, teaching teams and central services to ensure administrative processes are accurate, timely and compliant.
This is a fixed-term maternity leave backfill role from 26 March 2026 to 31 March 2027, offered at 0.8 FTE.
This role suits someone who enjoys variety, teamwork and working in a dynamic education environment, with a strong focus on service, organisation and attention to detail.
What You'll Do
Provide high-quality administrative support to VET programs across the student lifecycle.
Deliver professional, responsive customer service to students, staff and external stakeholders.
Maintain accurate records, databases and reports in line with compliance and quality requirements.
Support academic administration, including assessments, results, attendance and training plans.
Assist with accreditation and compliance-related administrative processes.
Prepare correspondence, reports, spreadsheets and documentation using Microsoft Office tools.
Support finance administration tasks, including purchase orders, invoices and payments.
Ensure current and accurate program information is maintained on staff and student portals.
Assist with meetings, events and training activities as required.
Contribute to projects and continuous improvement initiatives within the Directorate.
Work collaboratively with the Directorate administration team to ensure consistent processes and service delivery.
What You'll Bring
Essential
Demonstrated experience in an administrative support role, preferably within an education or training environment.
Strong organisational skills with the ability to manage competing priorities and meet deadlines.
High-level customer service skills with a professional, calm and confidential approach.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy and compliance.
Proficiency in Microsoft Office (Outlook, Word, Excel) and the ability to learn new systems quickly.
Ability to work effectively both independently and as part of a team.
Demonstrated commitment to health, safety, quality and continuous improvement.
Desirable
Experience working in the VET or TAFE sector.
Familiarity with systems such as STRATA, CELCAT, Markbook, SharePoint orsimilar education systems.
Experience supporting compliance or accreditation processes in a regulated environment.
Mandatory Requirements
Current Working with Children Check (Employee)
Current National Police Check
Why You'll Love Working Here
Part-time (0.8 FTE) role offering work-life balance.
Opportunity to support meaningful education outcomes for students.
Supportive, collaborative team environment.
Varied role with exposure to VET programs, systems and processes.
How to Apply
through Melbourne Polytechnic’s careers portal. There, you will be able to view the full Position Description and upload your documents.
Please:
Complete all pre-screening questions
Upload your CV and a brief cover letter (maximum 2 pages) outlining how your skills, experience, and personal attributes align with the Key Skills and Experience in the PD
File Requirements:
Each file must be under 2MB. PDF is preferred (Word .doc or .docx also accepted). Avoid special characters in filenames (e.g. , ! @ # % *).
Selection Process
Our process includes:
An interview (in-person or via Microsoft Teams)
Reference checks
Employment and qualification verification
Questions?
Contact: Recruitment Team
Email: [email protected]
Diversity and Inclusion
Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.
Recruitment Agencies
Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.
INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.
Vacancy Number: 210
Position Title: Administrative Assistant – VET
Employment Status: Fixed Term (Maternity Leave Cover), Part Time – 0.8 FTE
Department: VET Directorate
Location: Multi-Campus (as directed by Manager)
Award Classification: Melbourne Polytechnic Academic and Professional Staff Agreement 2026 (PACCT 3)
Salary: $59,804 – $64,577 p.a. pro rata plus superannuation
Hours per Week: 30.4
Applications Close: Monday, 26 January 2026
Why Join Us
Melbourne Polytechnic has delivered hands-on, future-focused education for more than 110 years. Our Vocational Education and Training (VET) programs support thousands of learners across diverse industries and communities.
This is a great opportunity to join a supportive VET Directorate administration team, providing high-quality, student-focused administrative support that directly contributes to successful program delivery and positive learner experiences.
About the Role
We are seeking an organised and customer-focused Administrative Assistant – VET to support the delivery of Vocational Education programs across the Directorate.
Reporting to the Directorate Administrator , this role works closely with Education Managers, Heads of Program, teaching teams and central services to ensure administrative processes are accurate, timely and compliant.
This is a fixed-term maternity leave backfill role from 26 March 2026 to 31 March 2027, offered at 0.8 FTE.
This role suits someone who enjoys variety, teamwork and working in a dynamic education environment, with a strong focus on service, organisation and attention to detail.
What You'll Do
Provide high-quality administrative support to VET programs across the student lifecycle.
Deliver professional, responsive customer service to students, staff and external stakeholders.
Maintain accurate records, databases and reports in line with compliance and quality requirements.
Support academic administration, including assessments, results, attendance and training plans.
Assist with accreditation and compliance-related administrative processes.
Prepare correspondence, reports, spreadsheets and documentation using Microsoft Office tools.
Support finance administration tasks, including purchase orders, invoices and payments.
Ensure current and accurate program information is maintained on staff and student portals.
Assist with meetings, events and training activities as required.
Contribute to projects and continuous improvement initiatives within the Directorate.
Work collaboratively with the Directorate administration team to ensure consistent processes and service delivery.
What You'll Bring
Essential
Demonstrated experience in an administrative support role, preferably within an education or training environment.
Strong organisational skills with the ability to manage competing priorities and meet deadlines.
High-level customer service skills with a professional, calm and confidential approach.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy and compliance.
Proficiency in Microsoft Office (Outlook, Word, Excel) and the ability to learn new systems quickly.
Ability to work effectively both independently and as part of a team.
Demonstrated commitment to health, safety, quality and continuous improvement.
Desirable
Experience working in the VET or TAFE sector.
Familiarity with systems such as STRATA, CELCAT, Markbook, SharePoint orsimilar education systems.
Experience supporting compliance or accreditation processes in a regulated environment.
Mandatory Requirements
Current Working with Children Check (Employee)
Current National Police Check
Why You'll Love Working Here
Part-time (0.8 FTE) role offering work-life balance.
Opportunity to support meaningful education outcomes for students.
Supportive, collaborative team environment.
Varied role with exposure to VET programs, systems and processes.
How to Apply
through Melbourne Polytechnic’s careers portal. There, you will be able to view the full Position Description and upload your documents.
Please:
Complete all pre-screening questions
Upload your CV and a brief cover letter (maximum 2 pages) outlining how your skills, experience, and personal attributes align with the Key Skills and Experience in the PD
File Requirements:
Each file must be under 2MB. PDF is preferred (Word .doc or .docx also accepted). Avoid special characters in filenames (e.g. , ! @ # % *).
Selection Process
Our process includes:
An interview (in-person or via Microsoft Teams)
Reference checks
Employment and qualification verification
Questions?
Contact: Recruitment Team
Email: [email protected]
Diversity and Inclusion
Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.
Recruitment Agencies
Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.
💡 Quick Summary
Seeking a career-building opportunity? The Administration Assistant position is now open for candidates interested in the Work from home Jobs sector. This role in Victoria offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Work from home Jobs is a plus.
