Job Description
Full job description
Job Description
Posting Start Date: 25/03/2026
Req ID: 5173
Job Title: Administration Assistant
Employment Status: Permanent Part Time
Job Location: Mornington
Job Description:
Permanent Part Time Administraion Assistant Opportunity - 32 hours per week
Located in Mornington
Classification: Managers and Administration Workers Grade 1 Year 1 - Year 4 (HS1-HS16)* plus super
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland.
We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between.
More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive.
Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
The Team & Role
The Administration Assistant plays a vital role in supporting the effective delivery of services across Community Health, Ambulatory Services, Community Care, and ACCESS. As a key member of the administration team, this role ensures the smooth day‑to‑day operation of reception areas and provides high‑quality administrative support that underpins positive client and clinician experiences.
Working collaboratively within a multidisciplinary environment, the Administration Assistant is often the first point of contact for people accessing our services. The role requires a professional, welcoming, and confidential approach when engaging with patients, consumers, clinicians, and external stakeholders. Responsibilities span reception duties, client admissions and discharges, appointment coordination, records management, fee processing, and the coordination of additional supports such as transport and interpreter services.
This role supports the client journey by following established workflows, maintaining accurate information across multiple IT systems, and responding efficiently to administrative requests. Flexibility is essential, as the position may work across different Peninsula Care sites to meet service delivery needs. The Administration Assistant contributes to a respectful, supportive team culture and plays an important role in ensuring services operate efficiently, safely, and in line with organisational procedures and values.
Please click here to see the position description.
Skills & Experience Required
Strong verbal and interpersonal communication skills, including a professional phone manner.
Clear and effective verbal and written communication skills.
Proficient computer and keyboard skills with attention to detail.
Ability to work autonomously and within a team environment.
Demonstrated understanding of privacy, confidentiality and professional boundaries.
Ability to manage tasks accurately and efficiently in a busy environment
Benefits
Step into state-of-the-art facilities
Take advantage of low-cost onsite parking
Boost your take-home pay with generous salary packaging & novated leasing
Unlock exclusive discounts at top retailers and dining spots
Stay fit with access to premium gyms via Fitness Passport
Feel supported with our holistic Employee Assistance Program
Grow your skills through top-tier education and training partners
Join a vibrant, collaborative team led by passionate leaders
Next Steps
For role specific information please contact Belinda King BelindaKing@phcn.vic.gov.au
If you experience any issues signing in or registering, please feel welcome to contact the Talent Acquisition Team at recruitmentandonboarding@phcn.vic.gov.au or 03 9784 2700 (option 1).
The role ceases advertising o n 2 April 2026: Please note that applications will be considered upon receipt and that this job posting may close early if a sufficient number of applications are received, so we encourage you to apply as soon as possible.
Thank you for your interest in this role. Bayside Health (Peninsula Health Care Group) is regularly advertising positions across the health service so please take the time to review other relevant opportunities by going to https://www.peninsulahealth.org.au/careers/
Additional Information
Bayside Health is an Equal Employment Opportunity Employer that is committed to inclusion and diversity. We encourage applications from individuals from all cultural backgrounds including Aboriginal and Torres Strait Islander people. We also provide a safe and supportive workplace for people with all abilities.
To find out more about our recruitment processes, compliance obligations and to prepare your application to join our team please visit: https://www.peninsulahealth.org.au/careers/working-preparing-employment/
Please refer to Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021 – 2025 salary circular for salary range. Sub-grading will be based on years of experience. For further information on salary range classifications and grading please refer to the following page: https://www.peninsulahealth.org.au/careers/working-with-us/salary-rates/
It is strongly recommended that individuals in this role remain up to date with their COVID-19 vaccinations.
Join Bayside Health and help us to deliver healthy lives for everyone, through sustainable, innovative, compassionate care.
Job Description
Posting Start Date: 25/03/2026
Req ID: 5173
Job Title: Administration Assistant
Employment Status: Permanent Part Time
Job Location: Mornington
Job Description:
Permanent Part Time Administraion Assistant Opportunity - 32 hours per week
Located in Mornington
Classification: Managers and Administration Workers Grade 1 Year 1 - Year 4 (HS1-HS16)* plus super
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland.
We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between.
More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive.
Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
The Team & Role
The Administration Assistant plays a vital role in supporting the effective delivery of services across Community Health, Ambulatory Services, Community Care, and ACCESS. As a key member of the administration team, this role ensures the smooth day‑to‑day operation of reception areas and provides high‑quality administrative support that underpins positive client and clinician experiences.
Working collaboratively within a multidisciplinary environment, the Administration Assistant is often the first point of contact for people accessing our services. The role requires a professional, welcoming, and confidential approach when engaging with patients, consumers, clinicians, and external stakeholders. Responsibilities span reception duties, client admissions and discharges, appointment coordination, records management, fee processing, and the coordination of additional supports such as transport and interpreter services.
This role supports the client journey by following established workflows, maintaining accurate information across multiple IT systems, and responding efficiently to administrative requests. Flexibility is essential, as the position may work across different Peninsula Care sites to meet service delivery needs. The Administration Assistant contributes to a respectful, supportive team culture and plays an important role in ensuring services operate efficiently, safely, and in line with organisational procedures and values.
Please click here to see the position description.
Skills & Experience Required
Strong verbal and interpersonal communication skills, including a professional phone manner.
Clear and effective verbal and written communication skills.
Proficient computer and keyboard skills with attention to detail.
Ability to work autonomously and within a team environment.
Demonstrated understanding of privacy, confidentiality and professional boundaries.
Ability to manage tasks accurately and efficiently in a busy environment
Benefits
Step into state-of-the-art facilities
Take advantage of low-cost onsite parking
Boost your take-home pay with generous salary packaging & novated leasing
Unlock exclusive discounts at top retailers and dining spots
Stay fit with access to premium gyms via Fitness Passport
Feel supported with our holistic Employee Assistance Program
Grow your skills through top-tier education and training partners
Join a vibrant, collaborative team led by passionate leaders
Next Steps
For role specific information please contact Belinda King BelindaKing@phcn.vic.gov.au
If you experience any issues signing in or registering, please feel welcome to contact the Talent Acquisition Team at recruitmentandonboarding@phcn.vic.gov.au or 03 9784 2700 (option 1).
The role ceases advertising o n 2 April 2026: Please note that applications will be considered upon receipt and that this job posting may close early if a sufficient number of applications are received, so we encourage you to apply as soon as possible.
Thank you for your interest in this role. Bayside Health (Peninsula Health Care Group) is regularly advertising positions across the health service so please take the time to review other relevant opportunities by going to https://www.peninsulahealth.org.au/careers/
Additional Information
Bayside Health is an Equal Employment Opportunity Employer that is committed to inclusion and diversity. We encourage applications from individuals from all cultural backgrounds including Aboriginal and Torres Strait Islander people. We also provide a safe and supportive workplace for people with all abilities.
To find out more about our recruitment processes, compliance obligations and to prepare your application to join our team please visit: https://www.peninsulahealth.org.au/careers/working-preparing-employment/
Please refer to Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021 – 2025 salary circular for salary range. Sub-grading will be based on years of experience. For further information on salary range classifications and grading please refer to the following page: https://www.peninsulahealth.org.au/careers/working-with-us/salary-rates/
It is strongly recommended that individuals in this role remain up to date with their COVID-19 vaccinations.
Join Bayside Health and help us to deliver healthy lives for everyone, through sustainable, innovative, compassionate care.
💡 Quick Summary
Seeking a career-building opportunity? The Administration Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.