Administration Assistant

Full job description
Number of Positions Available:
1
ABOUT US
The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities. We believe in doing good that transforms lives and futures for the better. It is this belief which drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity.
The Administration Assistant provides comprehensive professional administrative services and support to the Residential Aged Care Centre and Centre Manager.
Join one of the most loved charities in Australia
Well-established industry leading aged care provider with national coverage
Above Award Wages with generous Not For Profit tax benefits
Represent a world-class organisation
Supportive and Inclusive team environment

Accommodating only 42 residents, Carpenter Court Aged Care Centre offers a caring and supportive lifestyle in a lively setting. Located at a prime spot directly opposite the Merewether Beach, the centre enjoys open sea breeze, majestic views and we are only 10 minutes away from Newcastle CBD.
We are looking for Administration Assistant to work in our residential aged care centre located in the suburb of Merewether, NSW, 2291.
ABOUT THE ROLE
Oversight and provide professional, responsive reception services during core business hours, ensuring a clean and tidy, welcoming environment for residents, staff and visitors.
Maintain effective administrative systems for producing required correspondence, reports and filing including resident and staff files, ensuring timely reporting and up-to date filing.
Collate resident admission and discharge documentation, following up internal and external sources as relevant to ensure timely receipt and recording of all required items
Administer financial processes including but not limited to receipting of resident fees and charges, preparation of claims reimbursement, accounts receivable and payable, balancing of petty cash and cash draw, banking, and finance system data entry.
Coordinate office management functions including ordering office supplies and preparing for special events, liaising with relevant internal and external stakeholders as required
Assist the Centre Manager with organising and documenting staff training, meetings, events and day-to-day administrative tasks, maintaining confidentiality while liaising with staff, residents and their families.
ABOUT YOU
Certificate III or higher in Business Administration highly regarded.
Minimum 2 years’ experience in an administrative role, ideally in Aged Care or Health.
Demonstrated organisational skills with the ability to establish and maintain effective administrative systems and processes.
Proven ability to communicate effectively and to develop appropriate working relationships with internal and external stakeholders.
Minimum intermediate skills in Microsoft Office suite.
Experience using Finance and ideally, HR Information systems.
Knowledge of the Aged Care industry would be an advantage.
BENEFITS
Administration Assistant at The Salvation Army Aged Care enjoy:
Above Award wages + super + allowances & shift penalties
Access to generous Not For Profit salary packaging of up to $15,900 per year (also for casuals)
Access to meal and entertainment benefits of up to $2,650 through salary packaging
We will support you to achieve work-life balance
Up to 12 weeks Paid parental leave
Salvos Wellness - Access to Fitness Passport
Novated car leasing
Learning and development to support you in your role
Scholarships via Eva Burrows College
Supported study options
Comprehensive Employee Assistance Program
Career progression opportunities
Transfer opportunities – we are in every major city in Australia
Making an impact – socially and environmentally – with one of the most loved charities in Australia

Australia
New South Wales
Newcastle Show on map Get directions