P/T Bookkeeper

Full job description
PART-TIME BOOKKEEPER

SUMMARY:

Serves as the Bookkeeper to the Director in conformity with the mission/goals/objectives and policies established by the Board of Trustees, and with all appropriate municipal, state, and federal laws and regulations. Reports to the Director.

The Bookkeeper is accountable for the following areas of responsibility:

· Assisting the Director with administrative duties pertaining to the municipal budget and Board of Trustee finances

· Maintaining records of invoices received

· Financial data entry

ESSENTIAL JOB FUNCTIONS:

· Provides administrative support to the Library Director, regarding Library municipal and Library Trustee financial records and storage.

· Abides by all Library and Town financial policies, procedures and practices.

· Practices excellent internal and external customer service techniques.

· Maintains confidentiality of sensitive library information and records.

FINANCE:

· Scans and prepares invoices for Director approval

· Keeps accurate records of municipal budget

· Uses Unifund, Quickbooks and other software to track library and Trustee finances, including Trust Funds

· Assists with Trustee banking duties

· Assists with compiling financial records for Annual Reports

· Provides Town Finance Department with W-9 forms for all new vendors

· Maintains staff salary and benefit records

OTHER DUTIES AND RESPONSIBILITIES:

· Oversees special projects at discretion of Director.

· May assist with finding and writing grants.

· Performs other duties as needed.

SKILLS/EXPERIENCE/TRAINING REQUIRED:

· Knowledge of administrative skills equivalent to an Associate’s or Bachelor’s Degree and three to five years of related experience.

· Bookkeeping experience required.

· Ability to work in a busy team environment.

· Ability to communicate effectively verbally and in writing with excellent use of proper language construction and punctuation.

· Knowledge of administrative office procedures, practices, and equipment which includes use of technology, scanners, copiers, and peripheral equipment.

· Skill with financial management software, Unifund, Quickbooks, and MS Office Suite.

· Understanding of NH RSAs regarding Trustee Financial responsibilities (e.g. RSA 202-A:4-c ; A-11; A:11-a)

SUPERVISORY RESPONSIBILITY:

· This job has no supervisory responsibility.

· May coordinate special projects at the discretion of Director.

WORKING CONDITIONS/PHYSICAL DEMANDS:

· Normal office environment, not subject to extremes in temperature, noise, odors, etc.

· Regularly required to walk, stand, bend, reach, stoop/squat, lift books and materials and equipment.

· Extended periods at terminal, on telephone, and operating office machines requiring eye-hand coordination and finger dexterity.

· Must be able to work in an environment that routinely has regular interruptions to assist staff.

January 2025

Job Type: Part-time