Job Description
Full job description
Help us deliver like never before
Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers and for our people. We’re moving forward and we want you to come along for the ride.
About the opportunity
You will provide exceptional support to the Executive Assistant (EA) to the Group CEO and Managing Director, and the broader CEO Office with a wide variety of administrative tasks, including but not limited to travel booking, expense reconciliation, understudying the EA and other duties/support with projects as required. The successful candidate will play a crucial role in ensuring the efficient operation of the office. This dynamic individual will perform a variety of administrative tasks designed to support our organisation’s needs. The ideal candidate will be proactive, organised, and possess exceptional communication skills. This role is pivotal in helping to maintain an organised, efficient, and positive work environment.
You’ll also
Support the EA to the CEO with the efficient running of the office, including improving/ maintaining processes
Ensure all administrative facilities, room bookings, catering, AV and materials are available and planned well in advance
Have a strong ability to adapt to changing business requirements, demonstrate commercial acumen, and communicate and build strong relationships at all levels of the organisation
Assist in supporting a geographically and functionally diverse group of stakeholders
Where required, you may also support activities on behalf of other Executive Assistants (e.g. leave cover)
Deal with highly sensitive and confidential matters with trust and discretion
Possess a proactive and can-do approach to all tasks and activities
Work independently with minimal supervision and will be self-motivated to complete tasks autonomously
About you
Excellent coordination and organisational skills
High degree of proficiency with standard Microsoft applications
Strong written and verbal communication skills with ability to communicate information concisely, accurately and effectively
Excellent client service attitude, with a focus on providing a positive experience while maintaining the integrity of campaign and reporting
How we’ll deliver for you
Join one of the most culturally and linguistically diverse workforces in Australia, where we’re all ages, genders and come from all walks of life
We deliver on our values of Trust, Inclusivity, Empowerment and Safety every day. They’re the TIES that bind our team together
Immerse yourself in the AP Way – where every single team member partakes in a learning module to help understand the vital role we play in delivering on our strategy and purpose.
We’re delivering together
At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees.
We believe our business should reflect the diverse communities we operate in and are proud to be an inclusive workplace for people from all walks of life. We encourage applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability, LGBTQIA+ and Refugees. We are one of the largest organisations in Australia to successfully achieve Disability Confident Recruiter status. We are committed to providing an inclusive and barrier-free recruitment process and workplace for those living with a disability and are committed to reviewing and removing bias in our processes to create a gender-equitable recruitment experience and workplace. If you have any questions about accessibility, please contact our Diversity & Inclusion team on [email protected]
Help us deliver like never before
Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers and for our people. We’re moving forward and we want you to come along for the ride.
About the opportunity
You will provide exceptional support to the Executive Assistant (EA) to the Group CEO and Managing Director, and the broader CEO Office with a wide variety of administrative tasks, including but not limited to travel booking, expense reconciliation, understudying the EA and other duties/support with projects as required. The successful candidate will play a crucial role in ensuring the efficient operation of the office. This dynamic individual will perform a variety of administrative tasks designed to support our organisation’s needs. The ideal candidate will be proactive, organised, and possess exceptional communication skills. This role is pivotal in helping to maintain an organised, efficient, and positive work environment.
You’ll also
Support the EA to the CEO with the efficient running of the office, including improving/ maintaining processes
Ensure all administrative facilities, room bookings, catering, AV and materials are available and planned well in advance
Have a strong ability to adapt to changing business requirements, demonstrate commercial acumen, and communicate and build strong relationships at all levels of the organisation
Assist in supporting a geographically and functionally diverse group of stakeholders
Where required, you may also support activities on behalf of other Executive Assistants (e.g. leave cover)
Deal with highly sensitive and confidential matters with trust and discretion
Possess a proactive and can-do approach to all tasks and activities
Work independently with minimal supervision and will be self-motivated to complete tasks autonomously
About you
Excellent coordination and organisational skills
High degree of proficiency with standard Microsoft applications
Strong written and verbal communication skills with ability to communicate information concisely, accurately and effectively
Excellent client service attitude, with a focus on providing a positive experience while maintaining the integrity of campaign and reporting
How we’ll deliver for you
Join one of the most culturally and linguistically diverse workforces in Australia, where we’re all ages, genders and come from all walks of life
We deliver on our values of Trust, Inclusivity, Empowerment and Safety every day. They’re the TIES that bind our team together
Immerse yourself in the AP Way – where every single team member partakes in a learning module to help understand the vital role we play in delivering on our strategy and purpose.
We’re delivering together
At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees.
We believe our business should reflect the diverse communities we operate in and are proud to be an inclusive workplace for people from all walks of life. We encourage applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability, LGBTQIA+ and Refugees. We are one of the largest organisations in Australia to successfully achieve Disability Confident Recruiter status. We are committed to providing an inclusive and barrier-free recruitment process and workplace for those living with a disability and are committed to reviewing and removing bias in our processes to create a gender-equitable recruitment experience and workplace. If you have any questions about accessibility, please contact our Diversity & Inclusion team on [email protected]
💡 Quick Summary
Seeking a career-building opportunity? The Administration Assistant to CEO Office position is now open for candidates interested in the Operations Executive Jobs sector. This role in New South Wales offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
