Job Description
IMS is looking for a versatile and detail-oriented professionalto join our team in a part-time, permanent capacity. This role is a unique hybrid, acting as a vital support hub for both our General Manager and our Controller. If you are a proactive individual who enjoys a mix of financial tasks, human resources support, and office operations, we want to hear from you.
The Role
In this position, you will ensure the smooth operation of our office while maintaining the integrity of our data. You will also be responsible for the "front-end" of our accounting cycle and play a key role in the employee experience at IMS.
Key Responsibilities
General Office Administration
Serve as the first point of contact for visitors and answer/route incoming phone calls professionally.
Monitor office supply levels, place orders when necessary, and ensure the breakroom and supply areas are stocked and tidy.
Sort mail, coordinate couriers, and draft general office communications as requested.
Support marketing projects and initiatives, including preparing materials and assisting with event coordination as needed.
Contribute to the maintenance of up-to-date and accurate client records within the ERP system.
Accounting Support & Coordination
Coordinate with the Controller to support key accounting tasks and duties, ensuring seamless financial operations.
Match purchase orders to invoices, verify approvals, and perform data entry of vendor bills into the accounting system for payment processing.
Create and distribute customer invoices and following up on basic billing inquiries.
Collect and verify timesheets or hours worked to ensure payroll data is ready for processing by the Controller.
Assist in the collection of expense receipts and maintain digital and physical financial records in an organized, audit-ready manner.
HR & Benefits Administration
Help maintain up-to-date and confidential employee personnel files.
Prepare new hire packages and assist with the administrative side of onboarding new staff.
Assist with monitoring, updating and communicating employee policies, and ensure all employees are properly informed of expectations, processes and best practices.
Assist new hires with benefits enrollment paperwork and act as a liaison for general questions.
What We Offer
Compensation: Starting at $25.00 per hour.
Paid Time Off: 4% accrued vacation pay (2 weeks).
Benefits: Medical benefits available after a 90-day probationary period.
Flexibility: A permanent part-time schedule (minimum of 20 hours per week) within our 7 AM – 5 PM operating hours.
Qualifications
Strong experience in data entry and organization.
Education or training in business administration (accounting experience will be an asset)
Excellent verbal and written communication skills
Ability to maintain strict confidentiality regarding financial, client and employee information.
A commitment to delivering dependable results through structured systems.
How to Apply
Join a team committed to providing the Right Solutions, For the Right Customer, At the Right Time.
Email us at [email protected]
Job Types: Part-time, Permanent
Pay: From $25.00 per hour
Benefits:
Dental care
Extended health care
Life insurance
Paid time off
Vision care
Application question(s):
Experience with Sage 50 Accounting software
Experience:
office adminstration: 3 years (preferred)
Microsoft Office: 2 years (required)
Language:
English (preferred)
Work Location: In person
The Role
In this position, you will ensure the smooth operation of our office while maintaining the integrity of our data. You will also be responsible for the "front-end" of our accounting cycle and play a key role in the employee experience at IMS.
Key Responsibilities
General Office Administration
Serve as the first point of contact for visitors and answer/route incoming phone calls professionally.
Monitor office supply levels, place orders when necessary, and ensure the breakroom and supply areas are stocked and tidy.
Sort mail, coordinate couriers, and draft general office communications as requested.
Support marketing projects and initiatives, including preparing materials and assisting with event coordination as needed.
Contribute to the maintenance of up-to-date and accurate client records within the ERP system.
Accounting Support & Coordination
Coordinate with the Controller to support key accounting tasks and duties, ensuring seamless financial operations.
Match purchase orders to invoices, verify approvals, and perform data entry of vendor bills into the accounting system for payment processing.
Create and distribute customer invoices and following up on basic billing inquiries.
Collect and verify timesheets or hours worked to ensure payroll data is ready for processing by the Controller.
Assist in the collection of expense receipts and maintain digital and physical financial records in an organized, audit-ready manner.
HR & Benefits Administration
Help maintain up-to-date and confidential employee personnel files.
Prepare new hire packages and assist with the administrative side of onboarding new staff.
Assist with monitoring, updating and communicating employee policies, and ensure all employees are properly informed of expectations, processes and best practices.
Assist new hires with benefits enrollment paperwork and act as a liaison for general questions.
What We Offer
Compensation: Starting at $25.00 per hour.
Paid Time Off: 4% accrued vacation pay (2 weeks).
Benefits: Medical benefits available after a 90-day probationary period.
Flexibility: A permanent part-time schedule (minimum of 20 hours per week) within our 7 AM – 5 PM operating hours.
Qualifications
Strong experience in data entry and organization.
Education or training in business administration (accounting experience will be an asset)
Excellent verbal and written communication skills
Ability to maintain strict confidentiality regarding financial, client and employee information.
A commitment to delivering dependable results through structured systems.
How to Apply
Join a team committed to providing the Right Solutions, For the Right Customer, At the Right Time.
Email us at [email protected]
Job Types: Part-time, Permanent
Pay: From $25.00 per hour
Benefits:
Dental care
Extended health care
Life insurance
Paid time off
Vision care
Application question(s):
Experience with Sage 50 Accounting software
Experience:
office adminstration: 3 years (preferred)
Microsoft Office: 2 years (required)
Language:
English (preferred)
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Administrative and Accounting Assistant position is now open for candidates interested in the Accountant Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
