Job Description
Qualifications
Excellent typing and computer skills including proficiency in Microsoft Office programs including Word, Excel and Access, e-mail applications, and have the ability to gain proficiency in company technical software such as SAP, CIS-Banner, TimeTrak, ServiceLink, Lawson and Powerplant
Must demonstrate ability to organize and complete multiple activities simultaneously
Self-starter who can operate with little or no direct supervision
Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors
Maintain Notary License
High School diploma or equivalent
Must reside within 30-45 minutes of On-Site Facility
Responsibilities
This position will report directly the Area Manager
This role is intended to provide administrative support to division staff
Maintain general files and records
Assist with Customer service needs and concerns
Responsible for charging out inventory and assisting in the annual physical inventory count
Direct telephone calls and messages, make copies, distribute mail and order supplies
Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance
Manage company vehicle registrations/Commuter Vehicle
Responsible for various financial duties for the division including processing of invoices and purchase orders, jobbing & miscellaneous invoicing, monthly financial close and other financial duties as assigned
Enter and edit payroll for division employees
Assist Cross Connection Program
Local contact for payroll and human resource issues Coordinate and schedule division activities including, but not limited to, employee meetings, community events and other division public-relation initiatives
Responsible for providing back up to Supervisors as needed with various tasks including but not limited to preparation of project completion/retirement reports and call out updates & postings All other duties as assigned
Job description
Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we’re delivering reliable water and wastewater services to our communities. If you’re looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!
About Essential Utilities
Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.
Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.
We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.
Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.
Are you looking for a fantastic career at Aqua? We have a great opportunity for an Administrative Assistant II based at our Marion, OH location! This position will report directly the Area Manager. This role is intended to provide administrative support to division staff.
Essential Duties
• Maintain general files and records
• Assist with Customer service needs and concerns.
• Responsible for charging out inventory and assisting in the annual physical inventory count
• Direct telephone calls and messages, make copies, distribute mail and order supplies
• Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance.
• Manage company vehicle registrations/Commuter Vehicle
• Responsible for various financial duties for the division including processing of invoices and purchase orders, jobbing & miscellaneous invoicing, monthly financial close and other financial duties as assigned.
• Enter and edit payroll for division employees.
• Assist Cross Connection Program
• Local contact for payroll and human resource issues Coordinate and schedule division activities including, but not limited to, employee meetings, community events and other division public-relation initiatives.
• Responsible for providing back up to Supervisors as needed with various tasks including but not limited to preparation of project completion/retirement reports and call out updates & postings All other duties as assigned.
Knowledge, Skills And Abilities
• Excellent typing and computer skills including proficiency in Microsoft Office programs including Word, Excel and Access, e-mail applications, and have the ability to gain proficiency in company technical software such as SAP, CIS-Banner, TimeTrak, ServiceLink, Lawson and Powerplant.
• Must demonstrate ability to organize and complete multiple activities simultaneously
• Self-starter who can operate with little or no direct supervision
• Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors
• At least three years’ experience in a responsible administrative position; bookkeeping, accounting experience or training a plus.
• Maintain Notary License
Qualifications
• High School diploma or equivalent.
• Must reside within 30-45 minutes of On-Site Facility
Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), ****** orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
Aqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-+012).
To Maintain The Integrity Of The Recruitment Process And To Avoid Real Or Perceived Conflicts Of Interest Due To Employment And/or Assignment Of Family Members And Personal Referrals, Specific Guidelines Apply To The Hiring And Assignment Of These Individuals Including, But Not Limited To
• Family members cannot result in a supervisor/subordinate reporting relationship
• Family members cannot work in the same department.
Excellent typing and computer skills including proficiency in Microsoft Office programs including Word, Excel and Access, e-mail applications, and have the ability to gain proficiency in company technical software such as SAP, CIS-Banner, TimeTrak, ServiceLink, Lawson and Powerplant
Must demonstrate ability to organize and complete multiple activities simultaneously
Self-starter who can operate with little or no direct supervision
Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors
Maintain Notary License
High School diploma or equivalent
Must reside within 30-45 minutes of On-Site Facility
Responsibilities
This position will report directly the Area Manager
This role is intended to provide administrative support to division staff
Maintain general files and records
Assist with Customer service needs and concerns
Responsible for charging out inventory and assisting in the annual physical inventory count
Direct telephone calls and messages, make copies, distribute mail and order supplies
Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance
Manage company vehicle registrations/Commuter Vehicle
Responsible for various financial duties for the division including processing of invoices and purchase orders, jobbing & miscellaneous invoicing, monthly financial close and other financial duties as assigned
Enter and edit payroll for division employees
Assist Cross Connection Program
Local contact for payroll and human resource issues Coordinate and schedule division activities including, but not limited to, employee meetings, community events and other division public-relation initiatives
Responsible for providing back up to Supervisors as needed with various tasks including but not limited to preparation of project completion/retirement reports and call out updates & postings All other duties as assigned
Job description
Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we’re delivering reliable water and wastewater services to our communities. If you’re looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!
About Essential Utilities
Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.
Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.
We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.
Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.
Are you looking for a fantastic career at Aqua? We have a great opportunity for an Administrative Assistant II based at our Marion, OH location! This position will report directly the Area Manager. This role is intended to provide administrative support to division staff.
Essential Duties
• Maintain general files and records
• Assist with Customer service needs and concerns.
• Responsible for charging out inventory and assisting in the annual physical inventory count
• Direct telephone calls and messages, make copies, distribute mail and order supplies
• Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance.
• Manage company vehicle registrations/Commuter Vehicle
• Responsible for various financial duties for the division including processing of invoices and purchase orders, jobbing & miscellaneous invoicing, monthly financial close and other financial duties as assigned.
• Enter and edit payroll for division employees.
• Assist Cross Connection Program
• Local contact for payroll and human resource issues Coordinate and schedule division activities including, but not limited to, employee meetings, community events and other division public-relation initiatives.
• Responsible for providing back up to Supervisors as needed with various tasks including but not limited to preparation of project completion/retirement reports and call out updates & postings All other duties as assigned.
Knowledge, Skills And Abilities
• Excellent typing and computer skills including proficiency in Microsoft Office programs including Word, Excel and Access, e-mail applications, and have the ability to gain proficiency in company technical software such as SAP, CIS-Banner, TimeTrak, ServiceLink, Lawson and Powerplant.
• Must demonstrate ability to organize and complete multiple activities simultaneously
• Self-starter who can operate with little or no direct supervision
• Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors
• At least three years’ experience in a responsible administrative position; bookkeeping, accounting experience or training a plus.
• Maintain Notary License
Qualifications
• High School diploma or equivalent.
• Must reside within 30-45 minutes of On-Site Facility
Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), ****** orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
Aqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-+012).
To Maintain The Integrity Of The Recruitment Process And To Avoid Real Or Perceived Conflicts Of Interest Due To Employment And/or Assignment Of Family Members And Personal Referrals, Specific Guidelines Apply To The Hiring And Assignment Of These Individuals Including, But Not Limited To
• Family members cannot result in a supervisor/subordinate reporting relationship
• Family members cannot work in the same department.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant II position is now open for candidates interested in the Office Assistant Jobs sector. This role in Marion offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
