Administrative Assistant -Liaison - Administrative Assistant – Secretary

EUBAM Libya

EUBAM Libya

We are

The European Union Integrated Border Management Assistance Mission in Libya (EUBAM Libya), is part of the Common Security and Defence Policy (CSDP), which enables the Union to take a leading role in peace-keeping operations, conflict prevention and in strengthening of international security. It is an integrated part of the EU’s comprehensive approach towards crisis management, drawing on civilian experts as well as experts from the police and other areas.

EUBAM Libya was established on 22 May 2013 by the Council of the European Union in response to a request from the Libyan Government to the EU to support the Libyan authorities in improving and developing the security of the country’s land, sea and air borders. As a civilian crisis management mission with a capacity-building mandate, EUBAM Libya assists the Libyan authorities at strategic and operational level. Its mandate is carried out through supporting relevant Libyan counterparts in border management and fight against border crime and terrorism.

EUBAM Libya Headquarters is currently located in Tripoli, having a sub-office in Tunis, and is progressively increasing its presence in the host country. In this perspective, EUBAM Libya is looking for Local National Staff to support its operations in Tripoli.

The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325.

General Requirements & Eligibility
• Applicants must be Libyan citizens.
• Applicants must enjoy their full civil rights and not have any criminal record (A Certificate of Non-Conviction will be required before any employment offer).
• Applicants must be in good physical and mental health (A Medical Certificate will be required before any employment offer).
• Only applications provided on the official EUBAM Libya application form and sent to HR-recruitment@eubam-libya.eu will be accepted)
• The application form must be filled in English (except for the applicant’s name which should
• be provided in both English and Arabic).
• Application form to be submitted in as a MS Word document (No PDF or JPEG will be accepted).
• Rename the file with the post number, name: e.g. “LIBLN048_Family name _First name”.
• Application submission deadline: 13th July 2025, 17:00 Tripoli time.
• Submitted files will not be returned.

EUBAM Libya retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description.

Job Description:

Position Name

Administrative Assistant – Liaison*

Employment Regime

Local Contracted

Group

III

Position Number

LIBLN049

Location

Tripoli, Libya

Component/Department/Unit

Head of Mission Office/Secretariat
• Reporting Line:

The Administrative Assistant/Liaison reports to the Chief of Staff (CoS) and works under the functional supervision of the Executive Officer or designated alternate.
• Main Tasks and Responsibilities
• To provide the Head of Mission (HoM), Deputy Head of Mission (DHoM) and Chief of Staff (CoS) with secretarial support, including, but not limited to, drafting Verbal Notes.
• To assist in ensuring effective liaison with relevant Libyan interlocutors and stakeholders, particularly the Ministry of Foreign Affairs Protocol Department.
• To assist in building a trustful and mutual beneficial working relationship with key local interlocutors at all levels, the establishment of effective relations, contacts and the exchange of information.
• To support the logistical and administrative organization of meetings, official visits to the Mission and Mission’s events.
• To prepare and to disseminate official communications, correspondence and memos.
• To print and to prepare dossiers for senior management staff.
• To archive the activities and maintaining the databases and archive (both in electronic and hard copy formats) updated.
• To observe the requirement for strict confidentiality, privacy and meticulous maintenance of sensitive data and information, both written and electronic, in accordance with data protection guidelines.
• To support the communication of the Secretariat with Mission entities.
• To provide back-to-back support to the Executive Officer in case of his/her absence.
• To replace the Administrative Assistant/Secretary in his/her absence.
• To ensure that the Secretariat is properly equipped with supplies.
• To support the Secretariat with general secretarial tasks, including drafting, registering and archiving Verbal Notes.
• To prepare and participate in meetings, conferences and other events, prepare meeting reports.
• General Tasks and Responsibilities
• To identify and report on lessons learned and best practices within the respective area of responsibility.
• To contribute and ensure timely reporting on activities within the respective area of responsibility.
• To take account of gender equality and human rights aspects in the execution of tasks.
• To undertake any other related tasks as requested by the Line Manager(s).
• Essential Qualifications and Experience
• Successful completion of Secondary school attested by a diploma; and
• A minimum of three (3) years of relevant professional experience in a relevant field of work, after having fulfilled the educational requirements.
• Essential Knowledge, Skills and Abilities
• To be a native Arabic speaker.
• Proficiency in oral and written English (C1/C2 level of knowledge of English according to the Common European Framework of Reference for Languages classification system – CEFRL or equivalent).
• To have computer literacy (Microsoft Office).
• A strong network of relevant contacts and relationships in national and government, political organisations, security actors, civil society, business and other actors is highly desirable.
• Desirable Qualifications and Experiences
• Experience in a similar position within a multi-national and/or international environment or organisation.
• Desirable Knowledge, Skills and Abilities
• To be able to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels.
• To be able to maintain strict confidentiality and impartiality.
• To be able to work without supervision, complete assigned tasks within strict deadlines and consistently maintain quality and accuracy in performance of duties.
• To follow meticulous time keeping, and, ability and willingness to work additional hours if required.
• To have proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• To be able to maintain a clean, safe and hazard free working environment and the highest standards of personal appearance at all times.

How To Apply :

Only Applications provided on the official EUBAM Libya form with the mention of the position code and title will be accepted . the form is available on this link

EUBAM Libya CfA application form_2025

Job Description:

Position Name

Administrative Assistant – Secretary*

Employment Regime

Local Contracted

Group

III

Position Number

LIBLN048

Location

Tripoli, Libya

Component/Department/Unit

Head of Mission Office/Secretariat
• Reporting Line:

The Administrative Assistant/Secretary reports to the Chief of Staff (CoS) and works under the functional supervision of the Executive Officer or designated alternate.
• Main Tasks and Responsibilities
• To provide the Head of Mission (HoM), Deputy Head of Mission and Chief of Staff (CoS) secretarial support, including, but not limited to, drafting Verbal Notes.
• To arrange meetings and appointments on behalf of the HoM and DHoM.
• To register and archive Verbal Notes and other official communication enacted by the HoM’s office and signed by HoM and/or the DHoM.
• To observe the requirement for strict confidentiality, privacy and meticulous maintenance of sensitive data and information, both written and electronic, in accordance with data protection guidelines.
• To support the communication of the Secretariat with Mission entities.
• To provide back-to-back support to the Executive Officer in case of his/her absence.
• To replace the Administrative Assistant/Liaison in his/her absence.
• To ensure that the Secretariat is properly equipped with supplies.
• To support the Secretariat with general secretarial tasks, including drafting, registering and archiving Verbal Notes.
• To support the logistical and administrative organization of meetings, official visits to the Mission and Mission’s events.
• To prepare and to disseminate official communications, correspondence and memos.
• To print and to prepare dossiers for senior management.
• To archive the activities and maintaining the databases and archive (both in electronic and hard copy formats) updated.
• General Tasks and Responsibilities
• To identify and report on lessons learned and best practices within the respective area of responsibility.
• To contribute and ensure timely reporting on activities within the respective area of responsibility.
• To take account of gender equality and human rights aspects in the execution of tasks.
• To undertake any other related tasks as requested by the Line Manager(s).
• Essential Qualifications and Experience
• Successful completion of Secondary school attested by a diploma; and
• A minimum of three (3) years of relevant professional experience in a relevant field of work, after having fulfilled the educational requirements.
• Essential Knowledge, Skills and Abilities
• To be a native Arabic speaker.
• Proficiency in oral and written English (C1/C2 level of knowledge of English according to the Common European Framework of Reference for Languages classification system – CEFRL or equivalent).
• To have computer literacy (Microsoft Office).
• A strong network of relevant contacts and relationships in national and government, political organisations, security actors, civil society, business and other actors is highly desirable
• Desirable Qualifications and Experiences
• Experience in a similar position within a multi-national and/or international environment or organisation.
• Desirable Knowledge, Skills and Abilities
• To be able to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels.
• To be able to maintain strict confidentiality and impartiality.
• To be able to work without supervision, complete assigned tasks within strict deadlines and consistently maintain quality and accuracy in performance of duties.
• To follow meticulous time keeping, and, ability and willingness to work additional hours if required.
• To have proven interpersonal skills and the ability to eEUBAM Libya CfA application form_2025stablish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• To be able to maintain a clean, safe and hazard free working environment and the highest standards of personal appearance at all times.

Job Description:

Position Name:

Translator/Liaison Officer OPS

Employment Regime Local Contracted

Group

II

Position number

LIBLN035

Location

Tripoli, Libya

Component/Department/Unit

Operations Department
• Reporting Line:

The Translator/Liaison Officer reports to the Head of Operations, or designated alternate.
• Main Tasks and Responsibilities
• To assist in ensuring effective liaison with the relevant interlocutors and stakeholders within the local Institutional framework.
• To assist the Units in building a trustful and mutual beneficial working relationship with key local interlocutors at all levels, the establishment of effective relations, contacts and the exchange of information related to operational activities and projects.
• To translate documents from Arabic into English and vice-versa, including reports, speeches, laws, working papers, legal drafts, etc. related to the work of the Department.
• To provide interpretation services from Arabic into English and vice-versa in meetings with Libyan interlocutors, including conferences, workshops, deliberations, etc., and prepare minutes upon request.
• To help prepare discussion points for the Advisers/Experts ahead of meetings with Libyan interlocutors.
• To provide local assistance in order to ensure the effective conduct of meetings and field missions with secretariat and logistical support, in coordination with the relevant and primary responsible Mission’s structures.
• To support the Department Advisers/Experts in the preparation and delivery of training courses, the organization of workshops and other events.
• To undertake any other work-related task as requested by the line manager.
• General Tasks and Responsibilities
• To identify and report on lessons learned and best practices within the respective area of responsibility.
• To contribute and ensure timely reporting on activities within the respective area of responsibility.
• To take account of gender equality and human rights aspects in the execution of tasks.
• To undertake any other related tasks as requested by the Line Manager(s).
• Essentials Qualifications and Experiences
• Successful completion of a full course of University studies attested by a degree (Bachelor’s Level) in English, translation, linguistics or other relevant fields and
• After having fulfilled the educational requirements, a minimum of 4 years of relevant professional experience.
• Essentials Knowledge, Skills and Abilities
• To be a native Arabic speaker.
• Proficiency in oral and written English (C1/C2 level of knowledge of English according to the Common European Framework of Reference for Languages classification system CEFRL or equivalent).
• To have computer literacy (Microsoft Office).
• Desirable Qualifications and Experiences
• Experience in a similar position within a multi-national and/or international environment or organisation, possibly in Police/Law enforcement area (including the maritime domain) and having a good knowledge of the linguistic specificities in Law Enforcement matters.
• Experience in a similar position within a multi-national and/or international environment or organisation.
• Desirable Knowledge, Skills and Abilities
• To be able to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels.
• To be able to maintain strict confidentiality and impartiality.
• To be able to work without supervision, complete assigned tasks within strict deadlines and consistently maintain quality and accuracy in performance of duties.
• To follow meticulous time keeping, and, ability and willingness to work additional hours if required.
• To have proven interpersonal skills and the ability to establish and maintain effective working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.
• To be able to maintain a clean, safe and hazard-free working environment and the highest standards of personal appearance at all times.

How To Apply :

Only Applications provided on the official EUBAM Libya form with the mention of the position code and title will be accepted . the form is available on this link

EUBAM Libya CfA application form_2025