Job Description
Req Id: 39741
Job Title: Administrative Assistant, Senior
City: West Lafayette
Job Summary
This role will provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Responsibilities include performing non-routine administrative functions exercising discretion such as coordinating events, assisting with VPFA-led initiatives as time allows, and handling special projects. The person in this position will draft and edit correspondence, promotional materials or presentations. Duties also include keeping all sensitive information confidential and closely coordinating with the Secretary of Faculties and the Executive Administrative Assistant.
Responsibilities and Duties
Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials
Assist with purchasing, travel expense reports, and reimbursements
Collect data for use in reports, presentations and meetings
Draft and edit routine correspondence such as appointment letters and memorial resolutions
Schedule routine meetings and send meeting reminders, distribute notices, and handle routine correspondence. Reserve rooms, coordinate technology, and prepare nameplates
Provide administrative assistance such as minutes for assigned committees. Collect data for use in reports, presentations and meetings.
Monitor University Senate Website for accuracy of postings and links (with substantive content overseen by the EA).
What We're Looking For:
High School Diploma/GED
Three or more years of experience in an administrative support role
Excellent verbal and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate with and communicate with individuals at all levels within and external to the university
Ability to interpret policies and procedures to proactively resolve issues or improve processes
Ability to identify problems and iimplement or recommend solutions
Drafting, proofreading and editing skills
Proficiency with web site development software or the ability to quickly become proficient in utilizing web site development software is essential
What Is Helpful:
Associate Degree in Business Administration, Office Management or a related field
What We Want You To Know:
Purdue will not sponsor employment authorization for this position
A background check is required for employment in this position
FLSA: Non-Exempt (eligible for overtime)
Retirement Eligibility: Non-Exempt Defined Contribution Plan
Purdue University is an EO/EA University.
Posting Start Date: 11/23/25
Job Title: Administrative Assistant, Senior
City: West Lafayette
Job Summary
This role will provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Responsibilities include performing non-routine administrative functions exercising discretion such as coordinating events, assisting with VPFA-led initiatives as time allows, and handling special projects. The person in this position will draft and edit correspondence, promotional materials or presentations. Duties also include keeping all sensitive information confidential and closely coordinating with the Secretary of Faculties and the Executive Administrative Assistant.
Responsibilities and Duties
Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials
Assist with purchasing, travel expense reports, and reimbursements
Collect data for use in reports, presentations and meetings
Draft and edit routine correspondence such as appointment letters and memorial resolutions
Schedule routine meetings and send meeting reminders, distribute notices, and handle routine correspondence. Reserve rooms, coordinate technology, and prepare nameplates
Provide administrative assistance such as minutes for assigned committees. Collect data for use in reports, presentations and meetings.
Monitor University Senate Website for accuracy of postings and links (with substantive content overseen by the EA).
What We're Looking For:
High School Diploma/GED
Three or more years of experience in an administrative support role
Excellent verbal and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
Ability to collaborate with and communicate with individuals at all levels within and external to the university
Ability to interpret policies and procedures to proactively resolve issues or improve processes
Ability to identify problems and iimplement or recommend solutions
Drafting, proofreading and editing skills
Proficiency with web site development software or the ability to quickly become proficient in utilizing web site development software is essential
What Is Helpful:
Associate Degree in Business Administration, Office Management or a related field
What We Want You To Know:
Purdue will not sponsor employment authorization for this position
A background check is required for employment in this position
FLSA: Non-Exempt (eligible for overtime)
Retirement Eligibility: Non-Exempt Defined Contribution Plan
Purdue University is an EO/EA University.
Posting Start Date: 11/23/25
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant, Senior position is now open for candidates interested in the Helper Jobs sector. This role in West Lafayette offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
