Administrative Assistant with HR experience

Job highlights
Identified by Google from the original job post
Qualifications
Strong organizational skills with the ability to prioritize effectively
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
Knowledge of HR practices, including recruiting, onboarding, and employee records management
Strong attention to detail and accuracy in managing tasks
Self-motivated, with the ability to work independently and as part of a team
Positive attitude, professional demeanor, and strong interpersonal skills
Adaptable and flexible in responding to changing priorities
Ability to maintain confidentiality and handle sensitive information with discretion
Benefits
Pay: $20.00 - $22.00 per hour
Expected hours: 15 – 20 per week
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Responsibilities
Our office is seeking an organized and proactive Office Assistant to provide essential administrative support to the Office Manager and assist in the smooth operation of our office
This role needs general office management tasks with HR responsibilities, making it ideal for someone with experience in human resources
You will play a key role in ensuring efficient office operations, coordinating schedules, maintaining office supplies, assisting with recruitment efforts, and handling day-to-day administrative tasks
The Administrative Assistant will also be trained to serve as a HIPPA Compliance Officer for our organization
Accommodating position with flexible hours between 10 am to 5 pm
Assist the Office Manager with daily administrative duties, including managing office supplies, handling correspondence, and overseeing general office maintenance
Schedule and organize meetings, appointments, and conference room bookings
Answer and direct phone calls, take messages, and respond to general inquiries from staff, clients, and visitors
Maintain email and calendar systems to ensure meetings, deadlines, and follow-ups are on track
Maintain office organization and cleanliness by coordinating with cleaning staff and ensuring all workspaces are functional
Assist in special projects or tasks assigned by the Office Manager
Track and reorder office supplies to ensure adequate stock and maintain budget records for office-related expenses
Assist in maintaining office equipment
Assist in recruitment activities by posting job openings, screening resumes, scheduling interviews, and coordinating candidate communications
Support HR processes such as onboarding new employees, preparing paperwork, and ensuring compliance with company policies
Maintain and update employee records, including attendance and leave tracking
Help with organizing employee engagement activities, benefits administration, and training coordination
Job description
Our office is seeking an organized and proactive Office Assistant to provide essential administrative support to the Office Manager and assist in the smooth operation of our office. This role needs general office management tasks with HR responsibilities, making it ideal for someone with experience in human resources. You will play a key role in ensuring efficient office operations, coordinating schedules, maintaining office supplies, assisting with recruitment efforts, and handling day-to-day administrative tasks.

The Administrative Assistant will also be trained to serve as a HIPPA Compliance Officer for our organization.

Accommodating position with flexible hours between 10 am to 5 pm.

In person office zip code +0035.

Key Responsibilities:

Office Operations & Administration:
• Assist the Office Manager with daily administrative duties, including managing office supplies, handling correspondence, and overseeing general office maintenance.
• Schedule and organize meetings, appointments, and conference room bookings.
• Answer and direct phone calls, take messages, and respond to general inquiries from staff, clients, and visitors.
• Maintain email and calendar systems to ensure meetings, deadlines, and follow-ups are on track.
• Maintain office organization and cleanliness by coordinating with cleaning staff and ensuring all workspaces are functional.
• Assist in special projects or tasks assigned by the Office Manager.
• Track and reorder office supplies to ensure adequate stock and maintain budget records for office-related expenses. Assist in maintaining office equipment.

HR Support & Recruiting:
• Assist in recruitment activities by posting job openings, screening resumes, scheduling interviews, and coordinating candidate communications.
• Support HR processes such as onboarding new employees, preparing paperwork, and ensuring compliance with company policies.
• Maintain and update employee records, including attendance and leave tracking.
• Help with organizing employee engagement activities, benefits administration, and training coordination.

Qualifications:
• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in business, HR, or related field preferred.
• Experience: Minimum of 1-2 years of experience in office administration or HR support; prior experience in an office assistant or administrative role is highly desirable.

Skills:
• Strong organizational skills with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Knowledge of HR practices, including recruiting, onboarding, and employee records management.
• Strong attention to detail and accuracy in managing tasks.

Personal Attributes:
• Self-motivated, with the ability to work independently and as part of a team.
• Positive attitude, professional demeanor, and strong interpersonal skills.
• Adaptable and flexible in responding to changing priorities.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 15 – 20 per week

Benefits:
• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Education:
• Associate (Preferred)

Experience:
• Human resources: 2 years (Preferred)
• Office Administration: 2 years (Preferred)

Work Location: In person

United States
California
Los Angeles Show on map Get directions