Job Description
Full Job Description
Position
Administrative Assistant
Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
Job Location: Jhandewalan Extn, New Delhi (near Videocon Tower)
Working days - 5 days a week (Sat/Sun off)
Experience req: 6 months to 5 years
Job Description
Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Their duties include coordinating daily financial tasks, processing invoices, and maintaining a digital record of financial documents. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Administrative Assistant Requirements:
Associate’s Degree in a related field.
Prior administrative experience.
Excellent computer skills, especially typing.
Attention to detail.
Multilingual may be preferred or required.
Desire to be proactive and create a positive experience for others.
Proven experience as an Administrative Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Administrative duties may include:
Answer and direct phone calls
Organize and schedule appointments and meetings
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels, etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on.
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication
Implement clerical duties and administrative processes
Conduct data entry
Confirm restaurant reservations for senior staff
World-hire is a professionally managed Executive Search firm located in Delhi. As a part of the growth phase, we are looking at onboarding goal-oriented and dedicated professionals who can propel the next growth phase of World-hire. Professionals looking at a platform where they can unleash their untapped potential are welcome. Our workplace is intellectually engaging, innovative in approach, growth-driven, and addicted to success. Check our webpage to understand more about us https://world-hire.com.
Job Type: Full-time
Salary: ₹+,++3.15 - ₹25,000.00 per month
Schedule:
Flexible shift
Monday to Friday
Supplemental pay types:
Performance bonus
Ability to commute/relocate:
Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)
Experience:
total work: 1 year (Preferred)
Position
Administrative Assistant
Our company is seeking an Administrative Assistant to manage the office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
Job Location: Jhandewalan Extn, New Delhi (near Videocon Tower)
Working days - 5 days a week (Sat/Sun off)
Experience req: 6 months to 5 years
Job Description
Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Their duties include coordinating daily financial tasks, processing invoices, and maintaining a digital record of financial documents. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Administrative Assistant Requirements:
Associate’s Degree in a related field.
Prior administrative experience.
Excellent computer skills, especially typing.
Attention to detail.
Multilingual may be preferred or required.
Desire to be proactive and create a positive experience for others.
Proven experience as an Administrative Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Administrative duties may include:
Answer and direct phone calls
Organize and schedule appointments and meetings
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels, etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on.
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication
Implement clerical duties and administrative processes
Conduct data entry
Confirm restaurant reservations for senior staff
World-hire is a professionally managed Executive Search firm located in Delhi. As a part of the growth phase, we are looking at onboarding goal-oriented and dedicated professionals who can propel the next growth phase of World-hire. Professionals looking at a platform where they can unleash their untapped potential are welcome. Our workplace is intellectually engaging, innovative in approach, growth-driven, and addicted to success. Check our webpage to understand more about us https://world-hire.com.
Job Type: Full-time
Salary: ₹+,++3.15 - ₹25,000.00 per month
Schedule:
Flexible shift
Monday to Friday
Supplemental pay types:
Performance bonus
Ability to commute/relocate:
Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)
Experience:
total work: 1 year (Preferred)
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Assistant|Receptionist position is now open for candidates interested in the Operations Executive Jobs sector. This role in Delhi offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.