Job Description
We are seeking an Administrative Officer to join our Head Office on the construction field in Australia!
The primary focus of this role is to be responsible for streamlining administrative procedures, delivering multiple administrative support activities and services in line with agreed standards, timeframes and milestones, given tight timeframes and the need to maintain accuracy and attention to detail. This is a great opportunity for a hands-on admin professional to develop a career within a high-profile international group.
The Administration Officer will be responsible for:
Financial Coordination:
• Payment Processing: Coordinate invoice payments for the HR team, including the creation and management of Purchase Orders (POs) and tracking payment processes through SAP to ensure timely and accurate financial operations.
• Expenses Claim Approval: Review and approve expenses claims, ensuring adherence to internal policies and accuracy in documentation and reimbursement.
• Cost Tracking and Reporting: Monitor and analyse ongoing costs throughout the year, creating reports for the Finance Team to assist in budget management and financial forecasting.
Office and Facility Management:
• Building Liaison: Coordinate with building management to address maintenance needs and ensure office premises are maintained to high cleanliness and tidiness standards.
• Office Cleanliness: Keep the office environment clean and orderly, contributing to a productive work setting.
• Inventory Management: Oversee the purchase and inventory of office supplies, including stationery and kitchen essentials, maintaining optimal stock levels and ensuring timely replenishment.
The primary focus of this role is to be responsible for streamlining administrative procedures, delivering multiple administrative support activities and services in line with agreed standards, timeframes and milestones, given tight timeframes and the need to maintain accuracy and attention to detail. This is a great opportunity for a hands-on admin professional to develop a career within a high-profile international group.
The Administration Officer will be responsible for:
Financial Coordination:
• Payment Processing: Coordinate invoice payments for the HR team, including the creation and management of Purchase Orders (POs) and tracking payment processes through SAP to ensure timely and accurate financial operations.
• Expenses Claim Approval: Review and approve expenses claims, ensuring adherence to internal policies and accuracy in documentation and reimbursement.
• Cost Tracking and Reporting: Monitor and analyse ongoing costs throughout the year, creating reports for the Finance Team to assist in budget management and financial forecasting.
Office and Facility Management:
• Building Liaison: Coordinate with building management to address maintenance needs and ensure office premises are maintained to high cleanliness and tidiness standards.
• Office Cleanliness: Keep the office environment clean and orderly, contributing to a productive work setting.
• Inventory Management: Oversee the purchase and inventory of office supplies, including stationery and kitchen essentials, maintaining optimal stock levels and ensuring timely replenishment.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative officer position is now open for candidates interested in the Helper Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.