Job Description
Location
Ballarat VIC 3350
Benefits
Pulled from the full job description
Salary packaging
Full job description
Location: Ballarat Central, VIC, AU, 3350
Administrative Services Officer (ASO)
Mental Health Services: Ballarat locations
Fixed Term full time (Monday - Friday: 8:30am – 5.00pm) - 80 hours per fortnight with ADO (Parental Leave Coverage September 2026 – September 2026)
About the position
Grampians Health is seeking a highly motivated and experienced Administrative Services Officer (ASO) to join our Mental Health & Wellbeing Service. As a leading healthcare provider in the region, Grampians Health is committed to delivering high-quality care and service to our patients and the broader community.
This role provides vital front-line reception and administrative support to our Mental Health community teams and inpatient units located throughout Ballarat.
About You:
We are looking for a candidate who is:
Customer-focused with strong communication and interpersonal skill
s
Experienced in working within a mental health or medical setting (highly desirable
)
Familiar with medical software and electronic medical records systems (highly desirable
)
Able to manage competing priorities in a fast-paced healthcare environmen
t
Key Responsibilities
Manage reception, phone, and front line enquiries with professionalis
m
Maintain patient information using CMI, WebPAS, BossNet (OPAL), and mor
e
Compile correspondence, type medical reports, and support data reportin
g
Support calendar management, meeting agendas, and room booking
s
Audit and update data to ensure patient record accurac
y
Contribute to service improvement and admin system efficienc
y
Skills & Experience
Minimum of three years’ experience in a similar role is preferable and/or completion of Certificate Ill or IV of Business Administration
.
Proven admin experience in a health, mental health, or medical settin
g
Proficient in Microsoft Word, Excel, Outlook, and health information system
s
Confident communicator with strong customer service skill
s
Ability to prioritise under pressure and adapt to changing need
s
Understanding of medical terminology and confidentiality principle
s
Interested?
if you wish to discuss the role prior to applying, contact Belinda Collie / Administration Manager - Grampians Mental Health & Wellbeing Service on 5320 4156 for a confidential discussion.
We're actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.
About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.
Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.
Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
Flexible work arrangements and purchase leave opportunitie
s
Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holiday
s
Access to Staff Fitness progra
m
Staff rewards and recognition program
s
Ballarat Region
Horsham Region
Located on the banks of the Wimmera River, Horsham is the retail, business & service centre of the Wimmera region. With a growing population of approximately 20,000, Horsham is a vibrant city in which to live, work and play. Horsham offers affordable housing, education and accessible community services.
With natural attractions such as the Grampians National Park, Mount Arapiles and the Little Desert National Park nearby, there is plenty to see and explore.
If you are dreaming of a career change with country lifestyle, Horsham is the place for you.
Dimboola region
Dimboola is a charming rural town surrounded by scenic rolling hills, farmland and the pink Salt Lake. Explore historic landmarks like the Dimboola Hotel or venture into the nearby Little Desert National Park to discover unique flora and fauna. Dimboola is the perfect escape from city life. To learn more about Dimboola
Edenhope region
Grampians Health Edenhope is located in the Victorian country town of Edenhope. It is surrounded by nature reserves, wineries and beautiful walking and biking trails. Grampians Health Edenhope also provides a wide range of services such as acute nursing, aged care nursing, district nursing and community nursing to name a few. To learn more about Edenhope
Stawell Region
Stawell is a small town, with a big heart. Life is lived here at a slower pace, it's perfect for people who are wanting to get away from big cities and unwind. We have beautiful wildlife and numerous hiking trails, you will never outgrow this place and its wonders. Stawell is only a 45-minute drive to Horsham, where you can have the opportunity to dine from restaurants, farm gates and cellar doors of some of Australia's best and most awarded venues.
If you are dreaming of a career change with stunning natural landscapes to enjoy, Stawell is the place for you. To learn more about Stawell
Ararat Region
Ararat has a population of over 11,000 and is situated 198km west of Melbourne on the Western Highway which connects the region to Adelaide. Ararat is the gateway to the Grampians Region and is characterised by stunning horizons, mountain scapes and a strong sense of community.
Advanced manufacturing, agriculture, food and wine production, construction, healthcare and tourism experiences underpin the economy. To learn more about Ararat
Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.
We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.
Ballarat VIC 3350
Benefits
Pulled from the full job description
Salary packaging
Full job description
Location: Ballarat Central, VIC, AU, 3350
Administrative Services Officer (ASO)
Mental Health Services: Ballarat locations
Fixed Term full time (Monday - Friday: 8:30am – 5.00pm) - 80 hours per fortnight with ADO (Parental Leave Coverage September 2026 – September 2026)
About the position
Grampians Health is seeking a highly motivated and experienced Administrative Services Officer (ASO) to join our Mental Health & Wellbeing Service. As a leading healthcare provider in the region, Grampians Health is committed to delivering high-quality care and service to our patients and the broader community.
This role provides vital front-line reception and administrative support to our Mental Health community teams and inpatient units located throughout Ballarat.
About You:
We are looking for a candidate who is:
Customer-focused with strong communication and interpersonal skill
s
Experienced in working within a mental health or medical setting (highly desirable
)
Familiar with medical software and electronic medical records systems (highly desirable
)
Able to manage competing priorities in a fast-paced healthcare environmen
t
Key Responsibilities
Manage reception, phone, and front line enquiries with professionalis
m
Maintain patient information using CMI, WebPAS, BossNet (OPAL), and mor
e
Compile correspondence, type medical reports, and support data reportin
g
Support calendar management, meeting agendas, and room booking
s
Audit and update data to ensure patient record accurac
y
Contribute to service improvement and admin system efficienc
y
Skills & Experience
Minimum of three years’ experience in a similar role is preferable and/or completion of Certificate Ill or IV of Business Administration
.
Proven admin experience in a health, mental health, or medical settin
g
Proficient in Microsoft Word, Excel, Outlook, and health information system
s
Confident communicator with strong customer service skill
s
Ability to prioritise under pressure and adapt to changing need
s
Understanding of medical terminology and confidentiality principle
s
Interested?
if you wish to discuss the role prior to applying, contact Belinda Collie / Administration Manager - Grampians Mental Health & Wellbeing Service on 5320 4156 for a confidential discussion.
We're actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.
About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.
Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.
Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
Flexible work arrangements and purchase leave opportunitie
s
Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holiday
s
Access to Staff Fitness progra
m
Staff rewards and recognition program
s
Ballarat Region
Horsham Region
Located on the banks of the Wimmera River, Horsham is the retail, business & service centre of the Wimmera region. With a growing population of approximately 20,000, Horsham is a vibrant city in which to live, work and play. Horsham offers affordable housing, education and accessible community services.
With natural attractions such as the Grampians National Park, Mount Arapiles and the Little Desert National Park nearby, there is plenty to see and explore.
If you are dreaming of a career change with country lifestyle, Horsham is the place for you.
Dimboola region
Dimboola is a charming rural town surrounded by scenic rolling hills, farmland and the pink Salt Lake. Explore historic landmarks like the Dimboola Hotel or venture into the nearby Little Desert National Park to discover unique flora and fauna. Dimboola is the perfect escape from city life. To learn more about Dimboola
Edenhope region
Grampians Health Edenhope is located in the Victorian country town of Edenhope. It is surrounded by nature reserves, wineries and beautiful walking and biking trails. Grampians Health Edenhope also provides a wide range of services such as acute nursing, aged care nursing, district nursing and community nursing to name a few. To learn more about Edenhope
Stawell Region
Stawell is a small town, with a big heart. Life is lived here at a slower pace, it's perfect for people who are wanting to get away from big cities and unwind. We have beautiful wildlife and numerous hiking trails, you will never outgrow this place and its wonders. Stawell is only a 45-minute drive to Horsham, where you can have the opportunity to dine from restaurants, farm gates and cellar doors of some of Australia's best and most awarded venues.
If you are dreaming of a career change with stunning natural landscapes to enjoy, Stawell is the place for you. To learn more about Stawell
Ararat Region
Ararat has a population of over 11,000 and is situated 198km west of Melbourne on the Western Highway which connects the region to Adelaide. Ararat is the gateway to the Grampians Region and is characterised by stunning horizons, mountain scapes and a strong sense of community.
Advanced manufacturing, agriculture, food and wine production, construction, healthcare and tourism experiences underpin the economy. To learn more about Ararat
Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.
We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.
💡 Quick Summary
Seeking a career-building opportunity? The Administrative Services Officer - Mental Health position is now open for candidates interested in the Health Jobs sector. This role in Ballarat offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
