Job Description
Full job description
Administration
Asia Pacific Region
MEL0001KF
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
This is a hands on role at the heart of our Melbourne office experience. As our Office Assistant, you will take ownership of how the workplace looks, feels and functions each day. From daily walkthroughs and proactive problem solving to ensuring spaces are clean, safe and fully stocked, you will play a key role in creating a welcoming environment for our people and visitors.
As part of The Office Services team, you will support the smooth running of the office across amenities, mail and courier services, supplies and procurement, physical spaces and general administration. No two days will look the same, and your contribution will be visible and valued.
This is a great opportunity for someone with stock handling or inventory experience who is ready to bring their practical skills into a corporate setting.
The Opportunity
You will be accountable for submitting high quality work that is accurate and meets quality standards.
You will be responsible for producing routine reports and documents from standard templates.
Organise, conduct stocktakes, and order all Melbourne office supplies.
Maintain supplier relationships and act as the main contact for office suppliers.
Ensure meeting rooms, kitchens, and communal spaces are fully stocked, functional, and presentation‑ready at all times.
Complete daily whole‑office checks covering facilities, services, and general presentation.
Maintain specialist labs to a high standard of cleanliness, organisation, functionality, and safety.
Support the Staff Services Departent in completing internal requests such as printing, binding, plotting, courierring,maintenance and event/catering requests.
Support the facilities coordinator with reactive maintenance management end to end.
Is this role right for you?
1+ years’ experience in an administrative role.
Previous reception experience preferred, but not essential.
Proven working knowledge of relevant legislation, regulations, codes of practice, and guidelines.
Ability to communicate with people at all levels in both technical and non-technical environments.
Ability to maintain personal effectiveness particularly during periods of higher than normal workload.
Ability to remain positively motivated and foster team spirit at times of significant pressure, including assisting others to meet deadlines.
Effective written communication and writing skills.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Explore the perks of a career with Arup Australia:
Hybrid working policy and flexible working hours.
Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
Birthday leave.
Annual leave loading.
Ability to purchase additional leave of up to 20 days for permanent employees.
International mobility opportunities.
Insurances (life & income protection).
Interest free solar energy and bicycle loans.
Novated car lease.
Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, ****** orientation, socioeconomic background, and whether you’re pregnant or on family leave.
We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. We will be reviewing applications as they are received, so we encourage you to submit your application as soon as possible. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
#LI-RH1
Administration
Asia Pacific Region
MEL0001KF
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
This is a hands on role at the heart of our Melbourne office experience. As our Office Assistant, you will take ownership of how the workplace looks, feels and functions each day. From daily walkthroughs and proactive problem solving to ensuring spaces are clean, safe and fully stocked, you will play a key role in creating a welcoming environment for our people and visitors.
As part of The Office Services team, you will support the smooth running of the office across amenities, mail and courier services, supplies and procurement, physical spaces and general administration. No two days will look the same, and your contribution will be visible and valued.
This is a great opportunity for someone with stock handling or inventory experience who is ready to bring their practical skills into a corporate setting.
The Opportunity
You will be accountable for submitting high quality work that is accurate and meets quality standards.
You will be responsible for producing routine reports and documents from standard templates.
Organise, conduct stocktakes, and order all Melbourne office supplies.
Maintain supplier relationships and act as the main contact for office suppliers.
Ensure meeting rooms, kitchens, and communal spaces are fully stocked, functional, and presentation‑ready at all times.
Complete daily whole‑office checks covering facilities, services, and general presentation.
Maintain specialist labs to a high standard of cleanliness, organisation, functionality, and safety.
Support the Staff Services Departent in completing internal requests such as printing, binding, plotting, courierring,maintenance and event/catering requests.
Support the facilities coordinator with reactive maintenance management end to end.
Is this role right for you?
1+ years’ experience in an administrative role.
Previous reception experience preferred, but not essential.
Proven working knowledge of relevant legislation, regulations, codes of practice, and guidelines.
Ability to communicate with people at all levels in both technical and non-technical environments.
Ability to maintain personal effectiveness particularly during periods of higher than normal workload.
Ability to remain positively motivated and foster team spirit at times of significant pressure, including assisting others to meet deadlines.
Effective written communication and writing skills.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Explore the perks of a career with Arup Australia:
Hybrid working policy and flexible working hours.
Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
Birthday leave.
Annual leave loading.
Ability to purchase additional leave of up to 20 days for permanent employees.
International mobility opportunities.
Insurances (life & income protection).
Interest free solar energy and bicycle loans.
Novated car lease.
Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.
Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, ****** orientation, socioeconomic background, and whether you’re pregnant or on family leave.
We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. We will be reviewing applications as they are received, so we encourage you to submit your application as soon as possible. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
#LI-RH1
💡 Quick Summary
Seeking a career-building opportunity? The Administrator | Administration - Office Assistant position is now open for candidates interested in the Helper Jobs sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Helper Jobs is a plus.
