Administrator I

Full job description
Job Title
Administrator I
Job Description
Primary Function:

This role is in the Accounts Payable Process in a fast-paced, high volume WSS environment that supports Vanderlande’s global business and operations that use the JD Edwards application for financial accounting and reporting. The position is responsible for preparing and processing Invoices, Indexing, Payments, Vendor Reconciliation, answering supplier queries, resolving customer queries, etc. with a high degree of efficiency and quality for Vanderlande’s business units.

Essential Functions:

Invoice Processing and matching – 3/2 way matching of invoices to open Purchase Orders/ Contracts per SLA (Service Level Agreement) deadlines and ensuring sufficient controls for multi-currency invoices processing
Support Indexing activity in the Purchase to Pay cycle
Processing and accounting of Non-PO invoices as per the Policy
Focus on ITBR & Voucher Logging - Working with operations/ SCM/Project Managers in ensuring invoices holds due to be released are cleared on time for payment
Ability to think in terms of processes and acknowledge the complexity of an A/P process in a project organization
Pragmatic, good sense of priorities, and able to work under pressure
Experience with ERP solutions, classic or cloud, and A/P automation
Accurate auditing of Travel and Expense Claims, adhering to Vanderlande Policies
Strict Compliance on Segregation of Duties policy
Month End Deadlines- Ensuring all month-end activities are completed to deadlines in order to close AP Periodic transactions
Processing of Payment runs – Weekly, monthly, and ad-hoc runs with a high degree of accuracy
Reviews and monitors individual workload
Supplier Management and communication – Responsible for answering supplier queries on invoices, payments as well as a reconciliation of supplier statements
Strong focus on internal controls and company’s accounting policies
Maintain positive relationships with customers, both internal & external. Ensure professional and appropriate communications.
Gathers data for potential process improvements
Know and comply with Vanderlande’s policies: Global Ethics, Values and Philosophy, Management Environmental Safety and Security and Health
Other activities assigned by supervisor or special requirements from management or company.
Auditing and accurate reporting of High Dollar invoices (10K and Above) ensuring quality output
Seeking feedback in a professional manner, learning from mistakes and applying the same in in daily operational tasks
Sharing of best practices with team members to enable team performance
Basic Requirements

Bachelor’s Degree in Accounting, Finance or related field from an accredited institution required
5-8 years of relevant experience in the Accounts payable domain
Should be Team Leader or Subject Matter Expert in Accounts Payable domain.
Skilled in Accounts Payable functioning.
Spanish language expert.
Customer service industry experience essential, preferably captive shared service experience
Strong verbal and written communication skills.
Sound problem-solving skills and ability to identify the issue and propose a solution
Awareness of internal controls especially SOX requirements
Actively monitoring and maintaining the A/P suspense accounts in JD Edwards
Period end reporting under IFRS and J-SOX
Hiring, training, coaching, periodic review and appraisal team
Process management
Coordinate the daily activities of the A/P team
Anticipate challenges and changes and report these. Prevent surprises.
Knowledge of AP processes and related financial processes.
Ability to work within a team environment
ERP and Workflow Software’s knowledge preferably JD Edwards, Bellin, Tungsten, Kofax, MXP
Position Criteria:

Sound MS Office skills (Excel, PowerPoint, Access, Word) required
Good Accounting knowledge
Strong customer service orientation
A structured approach to problem-solving and issue resolution
Ability to apply accounting system expertise to troubleshoot financial system problems, resolve customer issues and implement new solutions.
Attention to detail and a high level of accuracy.
Ability to consistently meet deadlines.
Highly motivated self-starter who can work well in a team environment or independently.
Adaptable to change.
Assist your colleagues on your strong points to improve them in their role
Coach/Support them in addressing complex and/or international issues
Close co-operation with other APAC AP teams
Provide support to colleagues where possible, accept support where it is offered.
Demonstrates strong skills in following competencies: Dealing with Ambiguity, Customer Focus, Functional/Technical Skills, Integrity and Trust, Organizational Agility, Drive for Results