Asset Accountant

Job description
Job Summary

The Campus Controller’s Office at CU Boulder welcomes applications
for an Asset Accountant! The University of Colorado Boulder is a
Tier One, nationally competitive research university with a $2.00B
annual operating budget. The University is focused on cultivating
its instruction and research, increasing its innovative impact at
the national and international level through collaboration,
transformation, and leadership.

This office (CCO) provides critical support to the mission by
ensuring fiscal responsibility, accurate financial reporting, and
compliance with laws, regulations, policies/procedures, and
contract requirements. This full-time position reports to the Debt
and Asset Manager within the Campus Controller’s Office and works
closely with campus departmental finance and accounting
staff.

This role performs the following duties campus-wide: a) Query and
review Fund 71 costs monthly to determine if they qualify for State
Long Bill capital, construction project reimbursements, calculate
appropriate split funding, and record in CORE. When time to
close-out a project this position will review construction project
statements for capital compliance and prepare JE(s) to correct
miscoding, if necessary, before capitalizing it. Audit and create
monthly reports on cash/gift card audit activity, and quarterly
reports to analyze cash risks, recommend policy/process changes to
ensure appropriate controls are in place, and once approved to
implement the changes. This position reviews internal controls for
consumable/resale inventories on campus, monitors the accounting
structure, and audits department inventories. This position strives
to be the campus accounting expert resource for departmental staff
in the above areas, provide training for departmental staff in
these areas, and to supervise student and other auditors of petty
cash, gift cards, and change funds.

A critical thinker is required, who will work with others to make
decisions within their areas of responsibility and to improve upon
the areas' work processes. The position will interact with state,
university controller staff, campus departmental staff, and
academic researchers. This person is expected to be self-directed
once the initial learning curve is overcome.

The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.

Who We Are

The Campus Controller’s Office maintains and support CU Boulder’s
fiscal responsibility through accurate financial accounting and
reporting and is in compliance with laws, regulations,
policies/procedures, and contract requirements for sponsored
projects. We provide oversight, assistance, and training in
financial stewardship for the Boulder campus.

This University of Colorado (UCB) Campus Controller's Debt &
Asset Management unit exists to: a) assure proper accounting for
the General, Auxiliary, Agency, Gift, Renewal & Replacement,
Retirement of Indebtedness (ROI), Inventories, Capital
Construction, and Investment In Plant (IIP) funds at the University
of Colorado at Boulder; b) provide consulting, training, and
mentoring to campus personnel on the use of the finance system and
the business processes associated therewith, including departmental
roles and responsibilities in the administration of its funds; c)
assist campus personnel in facilitating accounting management and
control of fiscal operations and resources; d) provide timely and
accurate reports and related information to all external
constituencies, to all levels of UCB’s management, and for the
University’s annual reports; e) interface and reconcile with the
State of Colorado’s Financial Reporting System (CORE); f) manage
subsystems related to the general accounting operations, and
Property Accounting System (PSAM).

What Your Key Responsibilities Will Be

CCO Objectives: University Satisfaction

Designing, Training, and Implementing Policies &
Procedures
• Manage the accounting records, the master list of Petty Cash,
Gift Cards, and Change Funds authorized by the CCO, process
requests for new funds using campus guidelines, modify amounts as
needed, and close-out funds as appropriate. Review funds monthly to
ensure they are within their authorized amounts and the expenses
are per CU guidelines.
• Assess the training needs of campus staff within your areas of
responsibility and work with them on the type, depth, and frequency
of the trainings. Provide regular 1:1 training to staff, student
workers, and CCO colleagues as needed. Supervise the Petty Cash,
Gift Cards, and Change Funds audits done by students to ensure they
are being done per CU guidelines and stay on their scheduled audit
timetables. Train new auditors on CU guidelines that helps them
understand the big picture as well as the processes they follow and
be able to assist with difficult reconciliations.
• Maintain good communication with your supervisor and system
wide colleagues. Just as you engage your customers, you should also
work to keep your supervisor and system wide colleagues
involved.

Consumable/Resale Inventory
• Responsible for the accounting processes of campus
consumable/resale inventories and ensure state and campus
guidelines are being followed.
• Work with departmental staff on standard processes to be used
to ensure our campus GL is consistent and accurate.
• Assist departments with tool development that will streamline
workflow and reduce the chance for errors.
• Review inventory asset account codes for unauthorized purchases
and oversee the requests for access to the proper asset account
codes.

CCO Core Initiative: Process Excellence in Cash Management and
Capital Construction Management Accounting

Cash Management
• Collaborate with customers and system-wide counterparts to
recommend changes to the cash, gift card, inventory management, and
construction workflow, e.g. work with the Student Government’s
accounting team to develop petty cash policies that comply with
campus guidelines, meet their needs, and provide auditable
transactions.
• Work with Campus and System’s IT on updating forms being used.
Evaluate the ideas generated along with them and CCO appropriate
staff to see if the changes will improve upon the existing
processes.

Capital construction processing
• Review the inactivation requests once submitted to ensure the
costs are recorded within the proper account codes.
• Determine if completed projects should be componentized.
• Create capitalization/expense JE for the Construction In
Progress using GAAP/GASB, State, CU, and Campus standards,
determine Fund 74 entry variables, get costs from established
reports and enter them into PSAM.
• Review Fund 71 projects’ monthly activity to ensure timely
recording of capital assets.
• Monitor state long bill projects to obtain reimbursements from
the state with the goal of keeping CU's carrying cost below $1
million dollars. Work with CU Treasurer and State Treasurer's Offices
to create and process reimbursement ACH transfers in the CORE
system for the State's share of bills paid directly by the
University. Update the CORE/People Soft cross- reference and
reconciliation workbook. Reconcile split funded projects to ensure
all parties’ predetermined shares have been recorded. Prepare
PeopleSoft JE to book revenue and receivable and send email
notifying state treasurer representative, CU Treasurer’s Office, and
OUC.
• Assure State project appropriation revenue in 200400 is
reconciled to project expenditures monthly for State Long Bill
Funded Projects. Contact project accounting to reconcile any
variances. Maintain archival records for construction project files
per state and campus guidelines.
• Annually, keep CCO and Facilities Management managers apprised
of projects expiring that are in jeopardy of losing appropriated
funds if they are not encumbered before June 30th. Other year-end
tasks include getting petty cash funds reimbursed by mid-June to
ensure proper expense recording, oversee the scheduling, and
completion of inventory counts, audit the journals being done to
adjust the inventory’s balance, and work with project managers to
complete June long bill cash reimbursement in our campus cash
account as possible before June 30th.
• Time allotted for special projects assigned by CCO management
and various duties that could include assisting other staff in the
CCO – Debt & Asset Management unit with projects as necessary
for the good of the unit and campus. Also, this time can be used
for joining/being assigned to committees on campus.

What You Should Know

Hybrid work schedule offered! One day in the office every two weeks
with in-office attendance at meetings as needed.

What We Can Offer

The salary for this position is $58,000 - $62,000 depending on
experience.

Benefits

The University of Colorado offers excellent benefits , including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder .

Be Statements

Be driven. Be strategic. Be Boulder.

What We Require
• Bachelor's Degree from an accredited college or university in
accounting or related field.
• One plus years of professional accounting work experience.
• Equivalent combination of education and experience may
substitute.

What You Will Need
• Knowledge of auditing procedures and best practices for
handling petty cash, gift card, and change fund accounts.
• Proven ability to develop solutions to a variety of problems of
moderate scope and complexity using existing policies and practices
as a guide.
• Proven ability to explain policies and standard processes to
departmental staff.

What We Would Like You to Have
• Experience and knowledge auditing petty cash, gift cards, and
change fund accounts, and tools for querying associated financial
documents.

Special Instructions

To apply, please submit the following materials:
• A current resume.
• A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.

We may request references at a later time.

Please apply by July 24, 2024 for consideration.

Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs .

In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

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