Job Description
Use your medical recruitment and roster coordinator experience and support the clinical workforce function to make a positive difference to victims of crime.
Manage the rostering functions for clinical staff and support daily operations
Have a key role in hiring, onboarding and credentialing clinical staff
Full-time, 12-month fixed term contract (Parental Leave Backfill)
VPS5 salary: $10+,730 to $132,764
About Us
The Victorian Institute of Forensic Medicine (VIFM) provides world-leading independent forensic medical and scientific expertise to the justice system, tissue for transplantation and conducts teaching and research in forensic medicine and science.
We provide the justice system with the crucial evidence that underpins safe convictions and appropriate acquittals. Our doctors and scientists investigate deaths reported to the Coroner, examine alleged offenders and medically assess and support victims of crime. The Donor Tissue Bank of Victoria (DTBV) supports patients and their families by providing safe tissues to medical specialists and Victorian hospitals for transplantation and medical research, benefitting many patients every year. Our medical and scientific staff members undertake research that benefits public health and safety, and the functioning of our legal system.
Join our team at the Victorian Institute of Forensic Medicine, where you can truly be yourself as part of a trusted and innovative leader in global forensic medicine and science.
About the Role
The Assistant Manager Clinical Workforce is part of the Forensic Services Support (FSS) team, who support the Medical Services departments. We are a passionate team who feel privileged to support our amazing clinical staff.
This role leads the clinical workforce functions to ensure that there are suitably qualified clinical staff in the right place at the right time. It involves managing a complex roster, credentialling of clinical staff, arranging recruitment and workforce planning activities, and provides high level support to the Chief Medical Officer and Business Operations & Medical Workforce Manager.
This role has a large scope of responsibilities, is fast paced, and there is always something to be involved in, such as reviewing operational policies and procedures relating to clinical workforce matters, participating in or leading project management activities.
Key Responsibilities
Strengthen and expand the current pilot of the online rostering system.
Manage the credentialing and scope of clinical practice process for medical and nursing staff in line with legislative requirements and provide timely reports to the Committee.
Arrange the recruitment process for medical and nursing staff, in collaboration with the Human Resources team, including workforce planning, onboarding and induction.
Process continuing medical education (CME) claims and CME travel claims, including conducting a review of current processes, and identifying and implementing improvement initiatives.
Oversee the coordination of the Forensic Pathology roster and Clinical Forensic Medicine rosters, including leave management.
Ensure effective and timely induction of clinical staff and visitors to the Forensic Medical Services Division.
About You
With a strong background in team leadership, you will bring experience managing staff, resolving workplace challenges, and driving performance through clear communication and trust. Your ability to influence, coupled with strong negotiation skills, helps you lead cross-functional teams and implement effective workforce solutions. You are an agile thinker who thrives in a fast-paced environment, always ready to adapt and find practical solutions. Known for building strong, respectful relationships, you support teams with empathy, consistency and a proactive mindset. At VIFM, we value integrity, respect, openness, and innovation in all our services, and you embody these values both professionally and personally.
Key Qualifications and Attributes
Minimum of 2 years' medical workforce experience at management level.
Demonstrated understanding and application of the Medical Practitioners Award, EBAs and entitlements.
Proven track record in credentialing of medical staff.
Experience coordinating rosters for medical and/or nursing staff, including leave management.
Excellent stakeholder management skills with the ability to deliver high levels of customer service.
Ability to work independently, as well as cooperatively with peers and other senior staff.
Previous experience using HR and Payroll systems would be advantageous.
What we Offer
Working at the Victorian Institute of Forensic Medicine (VIFM) will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:
An employee assistance program (EAP)
Peer support programs
WHEREFIT memberships
Annual influenza vaccination program
12% discount on health insurance through HCF
Social Club Membership
Flexible Work
Myki and V/Line Commuter Club
Novated Leasing
Working at VIFM is more than just a job; it's personal. We are dedicated to making a difference and believe in the strength of our diverse team and vibrant culture. Our commitment extends to our people, customers, and community, operating responsibly and ethically.
Join us to lead, inspire, and shape the future of forensic medicine in a culture that values creativity, embraces new ideas, and fosters inclusivity and collaboration.
How to Apply
Please click the Apply button on this advertisement. Applications should include your CV, and a cover letter outlining your relevant experience and motivations for applying for the role. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependent on the role, other checks may include VicRoads checks, drivers license checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).
If you feel comfortable, please let us know if you have any accessibility requirements or require an alternative format to any of the application material upon application, so we can make any adjustments required to support you throughout our recruitment process.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
Manage the rostering functions for clinical staff and support daily operations
Have a key role in hiring, onboarding and credentialing clinical staff
Full-time, 12-month fixed term contract (Parental Leave Backfill)
VPS5 salary: $10+,730 to $132,764
About Us
The Victorian Institute of Forensic Medicine (VIFM) provides world-leading independent forensic medical and scientific expertise to the justice system, tissue for transplantation and conducts teaching and research in forensic medicine and science.
We provide the justice system with the crucial evidence that underpins safe convictions and appropriate acquittals. Our doctors and scientists investigate deaths reported to the Coroner, examine alleged offenders and medically assess and support victims of crime. The Donor Tissue Bank of Victoria (DTBV) supports patients and their families by providing safe tissues to medical specialists and Victorian hospitals for transplantation and medical research, benefitting many patients every year. Our medical and scientific staff members undertake research that benefits public health and safety, and the functioning of our legal system.
Join our team at the Victorian Institute of Forensic Medicine, where you can truly be yourself as part of a trusted and innovative leader in global forensic medicine and science.
About the Role
The Assistant Manager Clinical Workforce is part of the Forensic Services Support (FSS) team, who support the Medical Services departments. We are a passionate team who feel privileged to support our amazing clinical staff.
This role leads the clinical workforce functions to ensure that there are suitably qualified clinical staff in the right place at the right time. It involves managing a complex roster, credentialling of clinical staff, arranging recruitment and workforce planning activities, and provides high level support to the Chief Medical Officer and Business Operations & Medical Workforce Manager.
This role has a large scope of responsibilities, is fast paced, and there is always something to be involved in, such as reviewing operational policies and procedures relating to clinical workforce matters, participating in or leading project management activities.
Key Responsibilities
Strengthen and expand the current pilot of the online rostering system.
Manage the credentialing and scope of clinical practice process for medical and nursing staff in line with legislative requirements and provide timely reports to the Committee.
Arrange the recruitment process for medical and nursing staff, in collaboration with the Human Resources team, including workforce planning, onboarding and induction.
Process continuing medical education (CME) claims and CME travel claims, including conducting a review of current processes, and identifying and implementing improvement initiatives.
Oversee the coordination of the Forensic Pathology roster and Clinical Forensic Medicine rosters, including leave management.
Ensure effective and timely induction of clinical staff and visitors to the Forensic Medical Services Division.
About You
With a strong background in team leadership, you will bring experience managing staff, resolving workplace challenges, and driving performance through clear communication and trust. Your ability to influence, coupled with strong negotiation skills, helps you lead cross-functional teams and implement effective workforce solutions. You are an agile thinker who thrives in a fast-paced environment, always ready to adapt and find practical solutions. Known for building strong, respectful relationships, you support teams with empathy, consistency and a proactive mindset. At VIFM, we value integrity, respect, openness, and innovation in all our services, and you embody these values both professionally and personally.
Key Qualifications and Attributes
Minimum of 2 years' medical workforce experience at management level.
Demonstrated understanding and application of the Medical Practitioners Award, EBAs and entitlements.
Proven track record in credentialing of medical staff.
Experience coordinating rosters for medical and/or nursing staff, including leave management.
Excellent stakeholder management skills with the ability to deliver high levels of customer service.
Ability to work independently, as well as cooperatively with peers and other senior staff.
Previous experience using HR and Payroll systems would be advantageous.
What we Offer
Working at the Victorian Institute of Forensic Medicine (VIFM) will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:
An employee assistance program (EAP)
Peer support programs
WHEREFIT memberships
Annual influenza vaccination program
12% discount on health insurance through HCF
Social Club Membership
Flexible Work
Myki and V/Line Commuter Club
Novated Leasing
Working at VIFM is more than just a job; it's personal. We are dedicated to making a difference and believe in the strength of our diverse team and vibrant culture. Our commitment extends to our people, customers, and community, operating responsibly and ethically.
Join us to lead, inspire, and shape the future of forensic medicine in a culture that values creativity, embraces new ideas, and fosters inclusivity and collaboration.
How to Apply
Please click the Apply button on this advertisement. Applications should include your CV, and a cover letter outlining your relevant experience and motivations for applying for the role. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependent on the role, other checks may include VicRoads checks, drivers license checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).
If you feel comfortable, please let us know if you have any accessibility requirements or require an alternative format to any of the application material upon application, so we can make any adjustments required to support you throughout our recruitment process.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
💡 Quick Summary
Seeking a career-building opportunity? The Assistant Manager, Clinical Workforce position is now open for candidates interested in the Operations Executive Jobs sector. This role in Melbourne City Centre offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
