Benefits Administrator

HR Benefits Data Administrator Job Description

(Bangalore or Vadodara location, work CST to align with US HR team)

Overview

The HR Data Administrator is responsible for managing employee data and the integrity of HR information systems. This role combines technical data management skills with HR knowledge to maintain accurate personnel records, support reporting, and ensure data compliance while serving as the security manager for HRIS platforms.

Key Responsibilities
• Maintain employee records in HRIS platforms, ensuring data accuracy and completeness
• Generate and analyze HR reports for management decision-making
• Ensure data security and confidentiality in compliance with relevant privacy regulations
• Audit HR data regularly to identify and correct inconsistencies
• Build and support Electronic Data Interchange (EDI) workflows and API connections
• Support HR team with data for compliance reporting and audits
• Troubleshoot basic HRIS issues and coordinate with vendor for complex technical problems
• Develop and document standard operating procedures for HR data management
• Assist with HRIS implementations and upgrades as needed
• Prepare and submit regulatory compliance reports including EEO-1, VETS-4212, and AAP reports
• Lead annual EEO-1 data collection, validation, and submission process
• Manage California Pay Data reporting requirements, ensuring accurate compilation of pay band data by gender, race, and ethnicity
• Monitor changing compliance requirements and update data collection processes accordingly
• Coordinate with legal and compliance teams to ensure HR data practices meet all requirements
• Generate metrics and documentation for labor audits when required
• Manage HRIS security protocols, user permissions, and access controls
• Conduct regular security audits and vulnerability assessments of HR systems
• Develop and enforce HRIS security policies and procedures
• Train HR staff on data security best practices and protocols
• Collaborate with IT security teams to implement appropriate safeguards for HR data
• Perform monthly vendor billing reconciliation for HR technology and benefit plan providers
• Coordinate with Finance and Procurement teams to resolve billing issues
• Maintain documentation of vendor billing history and contract terms

Qualifications
• Bachelor's degree in human resources, Business Administration, Information Systems, or related fields or equivalent work experience.
• 3+ years' experience in HR administration or data management
• Proficiency with HRIS platforms (such as Workday, ADP, BambooHR, or similar. Preference for candidates with experience working with Paylocity HRIS or GreytHR)
• Strong Excel skills and experience with data analysis
• Detail-oriented with excellent organizational abilities
• Understanding of data privacy regulations
• Knowledge of HR compliance requirements and regulatory reporting obligations
• Familiarity with US labor laws and reporting frameworks (FLSA, ACA, OSHA, HIPAA, etc.)
• Experience with EEO-1 reporting processes and requirements
• Knowledge of California SB +73/SB 1162 Pay Data reporting requirements
• Experience with invoice review and reconciliation
• Understanding of vendor contract management

Skills
• Strong analytical and problem-solving skills
• Excellent attention to detail
• Ability to maintain confidentiality with sensitive information
• Time management and ability to prioritize multiple tasks
• Capability to interpret regulatory requirements and translate them into data processes
• Ability to compile and analyze demographic and pay equity data

Preferred Qualifications
• AI acumen
• Experience with API integrations between HR systems
• Experience preparing government compliance reports
• Familiarity with SOC 2 or similar compliance frameworks
• Experience with compensation analysis and pay equity reporting
• Knowledge of additional state-specific pay data reporting requireme

India
Karnataka
Bangalore Show on map Get directions