Bookkeeper - Part Time

Bookkeeper – FirstView Homes

Position Summary

The Bookkeeper will be responsible for maintaining the company’s day-to-day accounting

records in QuickBooks Online and ensuring that project costs, sales, reconciliations, GST

support, and related documentation are recorded accurately and on a timely basis. This role is particularly important in ensuring that each residential build is tracked properly at the project

level and that the books remain organized and current throughout the year.

Very important for candidate to have past experience with construction accounting

Core Areas of Responsibility

1. Day-to-Day Bookkeeping in QBO

 Maintain the day-to-day bookkeeping records in QuickBooks Online.

 Record vendor invoices, subcontractor invoices, and other expenses accurately and on

a timely basis.

 Ensure all transactions are coded to the appropriate general ledger accounts.

 Record non-project-related expenses to the appropriate overhead or administrative

accounts.

 Keep the books current and organized so management has reliable financial information

throughout the year.

2. Project Cost Tracking by Individual Build

 Record all project-related invoices and expenses at the individual project level.

 Code project costs into the appropriate inventory and trial balance accounts so that each

build is tracked separately.

 Maintain consistency between project costing records and the general ledger.

 Assist in maintaining continuity between construction-in-progress, completed inventory,

and cost of sales balances.

 Monitor project cost coding and raise any inconsistencies or concerns to management

on a timely basis.

3. Opening Balance Setup from Year-End Accountant Records

 Enter opening balances into QuickBooks Online based on the year-end trial balance and

supporting information provided by Evolve CPAs.

 Assist in ensuring that the QBO file is set up accurately at the outset so that ongoing

bookkeeping aligns with the year-end financial records.

 Coordinate with Evolve CPAs if clarification is required regarding the opening balances

or account setup.

4. Sale Closing Entries Using Lawyer Statements of Adjustments

 Record completed home sales by way of manual journal entry using the lawyer’s

statement of adjustments and related closing documents.

 Ensure sale transactions are recorded accurately and completely, including sale

proceeds, closing adjustments, legal fees, commissions, interest, holdbacks, and other

related amounts.

 Assist in clearing the related project inventory/cost balances when a project is sold,

based on the approved accounting process.

 Maintain accurate support for each sale entry to ensure a clear audit trail and smooth

year-end review.

5. Bank and Balance Sheet Reconciliations

 Reconcile bank accounts, credit cards, and other key balance sheet accounts on a

regular basis.

 Track loan advances, financing transactions, and interest charges in the accounting

records.

 Help maintain continuity in shareholder loan, related party, and intercompany accounts

where applicable.

 Identify and follow up on unreconciled items, missing support, or unusual transactions in

a timely manner.

6. GST Working Paper Preparation and Draft Return Preparation (optional)

 Prepare the supporting records and working papers required for GST filings.

 Draft annual GST returns based on the bookkeeping records for management and/or

Evolve CPAs’ review, as needed.

 If the company transitions to quarterly GST reporting, prepare draft quarterly GST

returns on a timely basis for review as required.

 Monitor GST collected and GST paid to help support accurate reporting throughout the

year.

7. Document Retention and Attachment of Source Documents in QBO

 Maintain organized digital records for invoices, receipts, statements, and other source

documents.

 Attach PDF copies of invoices and expense support to transactions in QuickBooks

Online wherever practical.

 Ensure proper document retention practices are followed to support bookkeeping, tax

compliance, and year-end accounting requirements.

 Help maintain a clear and accessible audit trail for all material transactions.

8. Year-End Support and Coordination with External Accountants

 Provide Evolve CPAs with reconciliations, reports, supporting schedules, and requested

documentation during the year and at year-end.

 Assist in responding to bookkeeping-related questions and resolving discrepancies

identified during year-end work.

 Help ensure the accounting records are kept in a clean and supportable manner to allow

for efficient preparation of financial statements and tax filings.

General Expectations

 Maintain accuracy, consistency, and timeliness in all bookkeeping functions.

 Keep accounting records current on an ongoing basis rather than allowing significant

backlogs to develop.

 Communicate promptly with management regarding missing information, unusual items,

project coding issues, or matters requiring review.

 Support management with periodic financial and project cost reporting as requested.

 Work collaboratively with management and Evolve CPAs to maintain reliable and well-

organized accounting records.

Pay: $18.66-$32.14 per hour

Expected hours: 10.0 per week

Benefits:

Flexible schedule
Work from home
Work Location: Remote