Bookkeeper & Payroll Administrator

Full job description
Join Our Pack ️

From a bold idea to revolutionising dog food, Years has grown into a fast-scaling business dedicated to helping dogs live longer, healthier lives.

In just 3 years, we’ve built a great start up business, serving thousands of happy customers, all while striving to achieve our mission.

Our goal? To give dog owners a better, fresher, and healthier way to feed their pets. We provide human cut, personalised meals designed to support each dog’s unique needs, delivered straight to their door - no preservatives, no compromises, just real nutrition.

You can find our customers across the UK, with future ambitions to scale internationally and continue transforming how people care for their dogs.

Your Mission

We are looking for an experienced bookkeeper reporting directly to the Financial Controller. As a key member of our finance team, you will take full ownership of the internal bookkeeping function, playing a crucial role in Years’ continued growth and financial health.

Your mission is to strategically transition bookkeeping duties from external accountants to an in-house process, ensuring accuracy, efficiency and compliance as we scale. You will be instrumental in strengthening our financial operations by managing day-to-day bookkeeping activities and collaborating closely across teams to support business decisions.

Balancing hands-on execution with strategic improvement initiatives, you’ll help drive the financial backbone that supports our mission to revolutionise dog food and deliver personalised nutrition to thousands of happy customers.

Key Responsibilities

Management of the accounts payable function, ensuring supplier payments are controlled and paid in a timely manner on a weekly basis. Supplier statement reconciliations.
Bank reconciliations (daily/weekly) including PayPal, NatWest bank and Soldo accounts.
Processing of weekly payroll and monthly salaries with diligence and subsequent payment to employees using Xero software.
Payment of monthly payroll/pension deductions to HMRC/NEST, associated balance sheet reconciliations and annual handling of P60/P11D’s.
Maintain the general ledger by posting journal entries and updating accounts such as accruals, prepayments and fixed asset register.
Prepare and submit quarterly VAT returns. Customs & duties knowledge ideal.
Management of company expenses using application-based “Soldo” software.
Liaison with external accountants and HMRC when required.
Support to the Financial Controller as required with financial reporting.
What You'll Bring

Proven experience in a bookkeeping or Accounts Assistant role, including payroll processing. Possession of a recognised qualification such as AAT or in bookkeeping.
Essential hands-on experience with cloud-based accounting platforms like Xero, combined with strong proficiency in Microsoft Excel to support accurate financial reporting and analysis.
Exceptional attention to detail and accuracy, balanced with the ability to work autonomously whilst actively contributing to a collaborative team environment.
Demonstrated adaptability and eagerness to learn within a fast-paced, rapidly scaling startup environment. Brings a proactive, solutions-focused mindset and is committed to continuous improvement.
Comfortable navigating change and ambiguity, helping to shape and refine internal financial processes as Years expands its operations and moves bookkeeping in-house.
Passionate about supporting a mission-driven business focused on improving the lives of dogs, bringing energy and accountability to every task.