Job Description
Office Manager
Bowline Health
At Bowline Health, we are united in chaos, grounded by fearless honesty, and dedicated to healing — without judgment. We are a fast-growing behavioural health startup, and our mission is to improve the well-being of individuals by leveraging cutting-edge technology and evidence-based practices.
We are seeking a dynamic, organized, and proactive Office Manager to join our team. The ideal candidate will be a team-first individual who thrives in a fast-paced environment, embraces Bowline’s values, and is ready to help us build something extraordinary. This is a great opportunity for someone who brings calm to chaos, enjoys building systems from scratch, and communicates with empathy and directness.
Key Responsibilities
Office Administration
Oversee day-to-day office operations to ensure a smooth, organized, and efficient working environment.
Maintain office supplies, equipment, and vendor relationships.
Support facilities management, including coordination of repairs and maintenance needs.
Contribute to the development and implementation of administrative processes and systems.
Project Management & Team Support
Provide calendar, scheduling, and administrative support to leadership and team members as needed.
Prepare meeting agendas, record meeting notes, and track follow-up actions.
Assist in planning company events and team-building activities.
Assist in the preparation of reports, presentations, and other documents.
Assist with ad-hoc projects and tasks as needed to support the leadership team and company goals.
Coordinate cross-departmental projects, ensuring deadlines are met and communication is clear.
Administration
Assist with expense tracking, invoice processing, and basic bookkeeping tasks.
Support onboarding and offboarding processes for employees.
Coordinate parking and access to facilities
Maintain accurate administrative records, ensuring confidentiality and compliance.
Qualifications
3+ years of office management, executive assistance, or administrative coordination experience.
Strong organizational and time-management skills with the ability to juggle multiple priorities.
Excellent written and verbal communication skills.
High degree of professionalism and discretion, especially when handling sensitive information.
Proficient with Microsoft Office Suite, and project management tools.
Flexible, adaptable, and comfortable in a fast-changing environment.
A collaborative, can-do attitude with a willingness to pitch in wherever needed.
Understanding of recovery principles or Twelve Step programs is an asset.
Bowline Health values diverse experiences. Candidates who bring personal lived experience with addiction and recovery would be considered an asset.
Compensation & Work Environment
Full-time (Mon-Fri), on-site based in the Calgary office.
Competitive salary and benefits package.
A collaborative, mission-driven environment where your voice matters.
Opportunities for professional development and growth as the organization expands.
This is an onsite position based in Calgary. Please send your resume by applying to this posting. Thank you for your interest in working with Bowline Health; only those candidates selected for an interview will be contacted.
Bowline Health
At Bowline Health, we are united in chaos, grounded by fearless honesty, and dedicated to healing — without judgment. We are a fast-growing behavioural health startup, and our mission is to improve the well-being of individuals by leveraging cutting-edge technology and evidence-based practices.
We are seeking a dynamic, organized, and proactive Office Manager to join our team. The ideal candidate will be a team-first individual who thrives in a fast-paced environment, embraces Bowline’s values, and is ready to help us build something extraordinary. This is a great opportunity for someone who brings calm to chaos, enjoys building systems from scratch, and communicates with empathy and directness.
Key Responsibilities
Office Administration
Oversee day-to-day office operations to ensure a smooth, organized, and efficient working environment.
Maintain office supplies, equipment, and vendor relationships.
Support facilities management, including coordination of repairs and maintenance needs.
Contribute to the development and implementation of administrative processes and systems.
Project Management & Team Support
Provide calendar, scheduling, and administrative support to leadership and team members as needed.
Prepare meeting agendas, record meeting notes, and track follow-up actions.
Assist in planning company events and team-building activities.
Assist in the preparation of reports, presentations, and other documents.
Assist with ad-hoc projects and tasks as needed to support the leadership team and company goals.
Coordinate cross-departmental projects, ensuring deadlines are met and communication is clear.
Administration
Assist with expense tracking, invoice processing, and basic bookkeeping tasks.
Support onboarding and offboarding processes for employees.
Coordinate parking and access to facilities
Maintain accurate administrative records, ensuring confidentiality and compliance.
Qualifications
3+ years of office management, executive assistance, or administrative coordination experience.
Strong organizational and time-management skills with the ability to juggle multiple priorities.
Excellent written and verbal communication skills.
High degree of professionalism and discretion, especially when handling sensitive information.
Proficient with Microsoft Office Suite, and project management tools.
Flexible, adaptable, and comfortable in a fast-changing environment.
A collaborative, can-do attitude with a willingness to pitch in wherever needed.
Understanding of recovery principles or Twelve Step programs is an asset.
Bowline Health values diverse experiences. Candidates who bring personal lived experience with addiction and recovery would be considered an asset.
Compensation & Work Environment
Full-time (Mon-Fri), on-site based in the Calgary office.
Competitive salary and benefits package.
A collaborative, mission-driven environment where your voice matters.
Opportunities for professional development and growth as the organization expands.
This is an onsite position based in Calgary. Please send your resume by applying to this posting. Thank you for your interest in working with Bowline Health; only those candidates selected for an interview will be contacted.
💡 Quick Summary
Seeking a career-building opportunity? The Bowline Health - Office Manager position is now open for candidates interested in the Operations Executive Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.
