Job Description
Qualification and Skills
· M.Com. and Inter CA or related field (accounting, management, etc.)
· Ten years of experience in handling independent charge of Accounts in a NGO setup
· Adept at using Microsoft Office applications – word, excel, powerpoint
· Working experience in Tally ERP +
· Verbal and written communication skills in English
Responsibilities
Supervisory:
1. Ensure that vouchers (including journal vouchers) are properly prepared, have all supporting documents attached thereto and once found in order, approve the same by signing thereon. Scrutinize all bills.
2. Ensure that all vouchers are serially filed and incorporated on the computer on a daily basis.
3. Ensure that the final printouts of the cash books of each department are obtained on a weekly basis and sign the same.
4. Scrutinize the ledger accounts and ensure that the balances reflected are correct and sign the ledger accounts.
5. Ensure accuracy in receipts and payments.
6. Ensure that proper back up is maintained of all computer data.
7. Ensure safe custody of cheque books and receipt books.
8. Ensure accuracy in receipts and payments.
+. Ensuring the maintenance of data of all statutory payments, fixed asset registers
10. Ensuring database of GST/Debtors/Creditors list
11. To institute and ensure that proper internal controls and internals check systems are in operation
12. To supervise and guide the staff in the accounts department and to ensure cordial working relationships
13. To implement and ensure that proper banking arrangements exist at all times.
14. To keep management appraised on all financial and accounting matters.
15. To give the Association information regarding investment awareness
16. Periodical checks of cash and cash book maintained by Cashier.
17. Allotment of specific duties to Accounts Assistant and Cashier and oversee their functioning.
18. Monthly statement of accounts to be prepared and presented to General Secretary by the 7th of the following month (after scrutiny by the AS).
1+. Suggest ways and means to control expenditure and increase revenue
Verification:
1. To ensure that the books of accounts, supporting, vouchers, registers and all allied documents are maintained up to date and in a proper manner
2. Verify the monthly bank reconciliations.
3. Verify the daily pay-in slips, before and after the bank deposit.
4. Verify the salary and PF/EPF statements to ensure accuracy
5. Verify the trail balance of each department on a monthly basis.
6. Verify the bank deposits
7. Verify the computer printouts for the various books of accounts and ensure that corrections required are carried out.
8. Physically verify the cash in hand once a month.
Statutory Compliances;
All Statutory Obligations regarding the finances of the Associations to be taken care of by the Chief Accounts Officer
1. To ensure compliance of the various statutory acts that apply to the Association, including management of PF, pension and gratuity of staff.
2. Submission of FCRA, Income Tax etc in time
3. Represent the Association before the assessing authority in respect of Income Tax and Luxury Tax cases/assessment.
4. To coordinate and liaise with the auditors and consultants appointed by the Association for proper implementation of various activities
5. Tax deduction from staff and contractors.
Budgeting:
1. Preparation of Budget in consultation with Department Heads and General Secretary.
2. Finalization of accounts and preparation of Balance Sheet
3. To exercise and monitor suitable budgetary and internal controls
4. Finalization of YWCA of Delhi Balance Sheets and PF Trust Balance Sheets
5. Get the audited Balance Sheet and Revenue Account ready for submission to IT authorities well before the due date.
· M.Com. and Inter CA or related field (accounting, management, etc.)
· Ten years of experience in handling independent charge of Accounts in a NGO setup
· Adept at using Microsoft Office applications – word, excel, powerpoint
· Working experience in Tally ERP +
· Verbal and written communication skills in English
Responsibilities
Supervisory:
1. Ensure that vouchers (including journal vouchers) are properly prepared, have all supporting documents attached thereto and once found in order, approve the same by signing thereon. Scrutinize all bills.
2. Ensure that all vouchers are serially filed and incorporated on the computer on a daily basis.
3. Ensure that the final printouts of the cash books of each department are obtained on a weekly basis and sign the same.
4. Scrutinize the ledger accounts and ensure that the balances reflected are correct and sign the ledger accounts.
5. Ensure accuracy in receipts and payments.
6. Ensure that proper back up is maintained of all computer data.
7. Ensure safe custody of cheque books and receipt books.
8. Ensure accuracy in receipts and payments.
+. Ensuring the maintenance of data of all statutory payments, fixed asset registers
10. Ensuring database of GST/Debtors/Creditors list
11. To institute and ensure that proper internal controls and internals check systems are in operation
12. To supervise and guide the staff in the accounts department and to ensure cordial working relationships
13. To implement and ensure that proper banking arrangements exist at all times.
14. To keep management appraised on all financial and accounting matters.
15. To give the Association information regarding investment awareness
16. Periodical checks of cash and cash book maintained by Cashier.
17. Allotment of specific duties to Accounts Assistant and Cashier and oversee their functioning.
18. Monthly statement of accounts to be prepared and presented to General Secretary by the 7th of the following month (after scrutiny by the AS).
1+. Suggest ways and means to control expenditure and increase revenue
Verification:
1. To ensure that the books of accounts, supporting, vouchers, registers and all allied documents are maintained up to date and in a proper manner
2. Verify the monthly bank reconciliations.
3. Verify the daily pay-in slips, before and after the bank deposit.
4. Verify the salary and PF/EPF statements to ensure accuracy
5. Verify the trail balance of each department on a monthly basis.
6. Verify the bank deposits
7. Verify the computer printouts for the various books of accounts and ensure that corrections required are carried out.
8. Physically verify the cash in hand once a month.
Statutory Compliances;
All Statutory Obligations regarding the finances of the Associations to be taken care of by the Chief Accounts Officer
1. To ensure compliance of the various statutory acts that apply to the Association, including management of PF, pension and gratuity of staff.
2. Submission of FCRA, Income Tax etc in time
3. Represent the Association before the assessing authority in respect of Income Tax and Luxury Tax cases/assessment.
4. To coordinate and liaise with the auditors and consultants appointed by the Association for proper implementation of various activities
5. Tax deduction from staff and contractors.
Budgeting:
1. Preparation of Budget in consultation with Department Heads and General Secretary.
2. Finalization of accounts and preparation of Balance Sheet
3. To exercise and monitor suitable budgetary and internal controls
4. Finalization of YWCA of Delhi Balance Sheets and PF Trust Balance Sheets
5. Get the audited Balance Sheet and Revenue Account ready for submission to IT authorities well before the due date.
💡 Quick Summary
Seeking a career-building opportunity? The Chief Accounts Officer| post YWCA OF New position is now open for candidates interested in the Accountant Jobs sector. This role in Delhi offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Accountant Jobs is a plus.
