Job Description
C
City and County of San Francisco
Executive Assistant - Department of Technology (1844)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Qualifications
Incumbent must be willing to work a 40-hour week as determined by the department
Travel within San Francisco may be required
The incumbent must be a resident of the State of California or be willing to relocate within 4 weeks of beginning employment with the City and County of San Francisco
2 more items(s)
Responsibilities
The Executive Assistant provides proactive support by independently handling critical administrative tasks to contribute to the overall successful day to day operations of the department
This position requires a genuine passion for providing high quality support with a “no task too big or too small” approach
With superior judgement to make high quality decisions, this individual is forward thinking, takes initiative and delivers results with poise and professionalism while working closely with the Leadership team, team members, as well as external partners
17 more items(s)
Job description
The Executive Assistant provides proactive support by independently handling critical administrative tasks to contribute to the overall successful day to day operations of the department. This position requires a genuine passion for providing high quality support with a “no task too big or too small” approach. With superior judgement to make high quality decisions, this individual is forward thinking, takes initiative and delivers results with poise and professionalism while working closely with the Leadership team, team members, as well as external partners. Success in this role requires the drive to get to know the department you support as well as skills at forging relationships with stakeholders to achieve results quickly and effectively.
Under general supervision, the Executive Assistant will support the Department Head and Chief Information Officer, and the Chief of Staff in carrying out administration, projects and tasks to achieve the Department's goals. They will manage the Department Head's calendar as per City policy and guidance, schedule, meetings, performs difficult and complex professional level administrative and/or management duties in a variety of functional areas, such as: office/operations management; budget development, administration and fiscal reporting; development and administration of contractual agreements, evaluation and development of management policies and procedures; management of department specific programs and functions.
Position Responsibilities
In this role, you will report to the Department Head and Chief Information Officer and the Chief of Staff. You will provide general support and guidance in the following areas:
• Manage and organizes complex and demanding calendars by actively responding to meeting requests, coordinating with other Executive or their Executive Assistants involved in senior level meetings to achieve alignment of complex leadership schedules, and promptly engaging with the CIO when questions arise that require their input.
• Coordinate logistics for a variety of meetings, including securing meeting space, arranging catering, and communicating with attendees.
• Compile special reports, organizes data and create presentations as needed.
• Maintain an efficient workflow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities.
• Represent the CIO and the department at all times with poised and highly professional written and verbal communication, both internally and externally.
• Manage domestic travel as needed
• Partner with other team members to provide additional support as needed
• Ensure compliance with established departmental policies, procedures and goals, as well as legal requirements and regulatory mandates.
• Foster cooperation and teamwork amongst staff
• Coordinates work and/or planning functions with other offices, programs, agencies, contractors, departments and to meet established goals and objectives
• Establish positive working relationships with DT Leadership, Mayor's Office, Board of Supervisors, Department Heads, Vendors, Government officials, foreign delegations, and staff
• Other duties as required
Job Type:
This Permanent Exempt - Full Time position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointment officer. It will not result in an eligible list or permanent civil service hiring.
Nature of Work:
Incumbent must be willing to work a 40-hour week as determined by the department. Travel within San Francisco may be required.
The incumbent must be a resident of the State of California or be willing to relocate within 4 weeks of beginning employment with the City and County of San Francisco.
The City and County of San Francisco does not sponsor visas. If you have an F1 student visa, the City will not sponsor the “optional practical training” requirement. All applicants must be able to demonstrate that they are legally able to work in the United States without visa sponsorship by the employer.
Work Location:
Incumbent will conduct the majority of work at the Department of Technology, (1 S Van Ness, Ave San Francisco, CA 94103). However, there may be situations where the incumbent will be required to work at other sites throughout the City of San Francisco as necessary.
This position supports remote work. The incumbent may be permitted to work a hybrid schedule with their supervisor’s approval, after which they must work at least two days in the office every two weeks.
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C
City and County of San Francisco
Citywide Budget Manager - Controller's Office (0931)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
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Apply on Snagajob
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Job description
Position Description
The Citywide Budget Manager reports to the Director of Budget & Analysis. Duties encompass a wide range of budget (sources and uses) analyses, fiscal impact analyses, financial projections, and special studies. Under the general direction of the Division Director, the position supervises staff in the development and submission of the city budget; develops budgeting methods, procedures and controls; prepares, interprets and implements city budget instructions; directs drafting of legislation to enact annual and supplemental appropriation ordinances; prepares other fiscal legislation as necessary; represents the Controller at Board of Supervisors and Finance Committee meetings as well as interpreting and explaining city fiscal policies; responsible for developing and coordinating citywide budgets with departments; supervises citywide budget process, cost and legislative analyses; and prepares fiscal analyses and budgetary reports including for example: monthly budgetary variance reports, The Quarterly Financial Reports, The 5-Year Projection report and Fiscal Year End reporting.
Key responsibilities include:
• Forecast, develop, produce, monitor and report on the City’s expenditure budgets, with a primary focus on the General Fund, but not excluding enterprise, special revenue and other funds. At year end, explain variances in expenditures from budget to external auditors.
• Implement legislative and policy decisions, including labor agreements and fringe benefit rates affecting approximately 50% of the City’s $11 billion budget, in the City’s budget and financial systems, and ensure compliance with all requirements.
• Plan, assign, train and effectively supervise the work of staff engaged in preparing the budget, processing supplemental appropriations, and drafting legislation, which will become the Annual Appropriation Ordinance.
• Develop and assist departments to implement efficient and effective budgeting methods, procedures and controls based on policies approved by the Controller.
• Prepare budget instructions, in coordination with the Mayor’s Budget Office, for preparation of the city’s annual budget.
• Advise departments on installation and modification of manual and automated budget procedures; provide training in budget planning and submission.
• Identify, develop, evaluate and implement enhancements to the budgeting system.
• Manage inputs to the budgeting system, including updates of data elements (e.g., wage rates, fringe benefits).
• Represent the Controller at Board of Supervisors and Finance Committee meetings. Work directly with Board of Supervisors, the Board’s Budget Analyst, and aides to accurately estimate the costs of policy choices and reflect them in the budget system and ordinances.
• Balance each phase of the budget and advise the Division Director, Deputy Controller and Controller on citywide budget issues.
• Partners and collaborates with the City’s Budget and Analysis Director and team, that work with all City departments, along with all City Departmental CFOs, as needed on system and business process issues;
• Continuously manages resource capacity given business partner priorities, ongoing production support needs, and new project demands;
• Creates project work plans and schedules with limited guidance;
• Collaborates with the SF Financials System Director, SF Procurement System Director, and SF People & Pay System Director to support cross-module consistency and dependencies;
• Operates as the key point person for citywide financial innovation and adoption, messaging, and marketing of SF Budget System solutions;
• Identifies system and business process best practices and drives standardized fluency and knowledge across all City departments;
• Serves as a budget expert in meetings with internal management, other City financial leaders, contractors, and other stakeholder groups and will work collaboratively with other managers on legislative changes to improve system processes and policies;
• Communicates with Controller’s Office Sr. Management, the Systems Steering Committee, Advisory Boards, Commissions, Departmental CFOs, Stakeholders and the Public as needed;
• Responds to public information requests and provides reports as requested.
• Develops staffing plans, hires and manages staff, and evaluates performance of staff;
• Performs other duties as assigned.
City and County of San Francisco
Executive Assistant - Department of Technology (1844)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Qualifications
Incumbent must be willing to work a 40-hour week as determined by the department
Travel within San Francisco may be required
The incumbent must be a resident of the State of California or be willing to relocate within 4 weeks of beginning employment with the City and County of San Francisco
2 more items(s)
Responsibilities
The Executive Assistant provides proactive support by independently handling critical administrative tasks to contribute to the overall successful day to day operations of the department
This position requires a genuine passion for providing high quality support with a “no task too big or too small” approach
With superior judgement to make high quality decisions, this individual is forward thinking, takes initiative and delivers results with poise and professionalism while working closely with the Leadership team, team members, as well as external partners
17 more items(s)
Job description
The Executive Assistant provides proactive support by independently handling critical administrative tasks to contribute to the overall successful day to day operations of the department. This position requires a genuine passion for providing high quality support with a “no task too big or too small” approach. With superior judgement to make high quality decisions, this individual is forward thinking, takes initiative and delivers results with poise and professionalism while working closely with the Leadership team, team members, as well as external partners. Success in this role requires the drive to get to know the department you support as well as skills at forging relationships with stakeholders to achieve results quickly and effectively.
Under general supervision, the Executive Assistant will support the Department Head and Chief Information Officer, and the Chief of Staff in carrying out administration, projects and tasks to achieve the Department's goals. They will manage the Department Head's calendar as per City policy and guidance, schedule, meetings, performs difficult and complex professional level administrative and/or management duties in a variety of functional areas, such as: office/operations management; budget development, administration and fiscal reporting; development and administration of contractual agreements, evaluation and development of management policies and procedures; management of department specific programs and functions.
Position Responsibilities
In this role, you will report to the Department Head and Chief Information Officer and the Chief of Staff. You will provide general support and guidance in the following areas:
• Manage and organizes complex and demanding calendars by actively responding to meeting requests, coordinating with other Executive or their Executive Assistants involved in senior level meetings to achieve alignment of complex leadership schedules, and promptly engaging with the CIO when questions arise that require their input.
• Coordinate logistics for a variety of meetings, including securing meeting space, arranging catering, and communicating with attendees.
• Compile special reports, organizes data and create presentations as needed.
• Maintain an efficient workflow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities.
• Represent the CIO and the department at all times with poised and highly professional written and verbal communication, both internally and externally.
• Manage domestic travel as needed
• Partner with other team members to provide additional support as needed
• Ensure compliance with established departmental policies, procedures and goals, as well as legal requirements and regulatory mandates.
• Foster cooperation and teamwork amongst staff
• Coordinates work and/or planning functions with other offices, programs, agencies, contractors, departments and to meet established goals and objectives
• Establish positive working relationships with DT Leadership, Mayor's Office, Board of Supervisors, Department Heads, Vendors, Government officials, foreign delegations, and staff
• Other duties as required
Job Type:
This Permanent Exempt - Full Time position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointment officer. It will not result in an eligible list or permanent civil service hiring.
Nature of Work:
Incumbent must be willing to work a 40-hour week as determined by the department. Travel within San Francisco may be required.
The incumbent must be a resident of the State of California or be willing to relocate within 4 weeks of beginning employment with the City and County of San Francisco.
The City and County of San Francisco does not sponsor visas. If you have an F1 student visa, the City will not sponsor the “optional practical training” requirement. All applicants must be able to demonstrate that they are legally able to work in the United States without visa sponsorship by the employer.
Work Location:
Incumbent will conduct the majority of work at the Department of Technology, (1 S Van Ness, Ave San Francisco, CA 94103). However, there may be situations where the incumbent will be required to work at other sites throughout the City of San Francisco as necessary.
This position supports remote work. The incumbent may be permitted to work a hybrid schedule with their supervisor’s approval, after which they must work at least two days in the office every two weeks.
Report this listing
More jobs at City and County of San Francisco
See web results for City and County of San Francisco
C
City and County of San Francisco
Citywide Budget Manager - Controller's Office (0931)
City and County of San Francisco • San Francisco, CA, United States • via SF Careers - SF.gov
Full–time
Apply directly on SF Careers - SF.gov
Apply on Ladders
Apply on Jooble
Apply on SaluteMyJob
Apply on Snagajob
Apply on WDTN Jobs
Apply on WhatJobs
Apply on BeBee
Job description
Position Description
The Citywide Budget Manager reports to the Director of Budget & Analysis. Duties encompass a wide range of budget (sources and uses) analyses, fiscal impact analyses, financial projections, and special studies. Under the general direction of the Division Director, the position supervises staff in the development and submission of the city budget; develops budgeting methods, procedures and controls; prepares, interprets and implements city budget instructions; directs drafting of legislation to enact annual and supplemental appropriation ordinances; prepares other fiscal legislation as necessary; represents the Controller at Board of Supervisors and Finance Committee meetings as well as interpreting and explaining city fiscal policies; responsible for developing and coordinating citywide budgets with departments; supervises citywide budget process, cost and legislative analyses; and prepares fiscal analyses and budgetary reports including for example: monthly budgetary variance reports, The Quarterly Financial Reports, The 5-Year Projection report and Fiscal Year End reporting.
Key responsibilities include:
• Forecast, develop, produce, monitor and report on the City’s expenditure budgets, with a primary focus on the General Fund, but not excluding enterprise, special revenue and other funds. At year end, explain variances in expenditures from budget to external auditors.
• Implement legislative and policy decisions, including labor agreements and fringe benefit rates affecting approximately 50% of the City’s $11 billion budget, in the City’s budget and financial systems, and ensure compliance with all requirements.
• Plan, assign, train and effectively supervise the work of staff engaged in preparing the budget, processing supplemental appropriations, and drafting legislation, which will become the Annual Appropriation Ordinance.
• Develop and assist departments to implement efficient and effective budgeting methods, procedures and controls based on policies approved by the Controller.
• Prepare budget instructions, in coordination with the Mayor’s Budget Office, for preparation of the city’s annual budget.
• Advise departments on installation and modification of manual and automated budget procedures; provide training in budget planning and submission.
• Identify, develop, evaluate and implement enhancements to the budgeting system.
• Manage inputs to the budgeting system, including updates of data elements (e.g., wage rates, fringe benefits).
• Represent the Controller at Board of Supervisors and Finance Committee meetings. Work directly with Board of Supervisors, the Board’s Budget Analyst, and aides to accurately estimate the costs of policy choices and reflect them in the budget system and ordinances.
• Balance each phase of the budget and advise the Division Director, Deputy Controller and Controller on citywide budget issues.
• Partners and collaborates with the City’s Budget and Analysis Director and team, that work with all City departments, along with all City Departmental CFOs, as needed on system and business process issues;
• Continuously manages resource capacity given business partner priorities, ongoing production support needs, and new project demands;
• Creates project work plans and schedules with limited guidance;
• Collaborates with the SF Financials System Director, SF Procurement System Director, and SF People & Pay System Director to support cross-module consistency and dependencies;
• Operates as the key point person for citywide financial innovation and adoption, messaging, and marketing of SF Budget System solutions;
• Identifies system and business process best practices and drives standardized fluency and knowledge across all City departments;
• Serves as a budget expert in meetings with internal management, other City financial leaders, contractors, and other stakeholder groups and will work collaboratively with other managers on legislative changes to improve system processes and policies;
• Communicates with Controller’s Office Sr. Management, the Systems Steering Committee, Advisory Boards, Commissions, Departmental CFOs, Stakeholders and the Public as needed;
• Responds to public information requests and provides reports as requested.
• Develops staffing plans, hires and manages staff, and evaluates performance of staff;
• Performs other duties as assigned.
💡 Quick Summary
Seeking a career-building opportunity? The Citywide Budget Manager - Controller's Office (0*31) position is now open for candidates interested in the Government Job Alert sector. This role in San Francisco offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
