Job Description
Job Description
Position: Coordinator
Department: Operations & Administration
Location: Mumbai
Expected: INR 3 Lacs to 5 Lacs
Reporting To: General Manager – Incubation Centre
Type: Full-time | On-site
About AIC NMIMS Incubation Centre:
AIC NMIMS (Atal Incubation Centre at NMIMS University) was established under the Atal Innovation Mission (AIM) of NITI Aayog, Government of India is housed within NMIMS University. AIC NMIMS aims to foster a thriving ecosystem for start-ups, innovators, and entrepreneurs. It supports early-stage ventures across various domains by providing mentorship, networking opportunities, funding access, and state-of-the-art infrastructure. AIC NMIMS being a sector agnostic incubation centre is committed to nurturing innovative solutions and sustainable business models that address real-world challenges, helping start-ups accelerate their growth and achieve long-term success in the competitive market. For more details, visit our website: https://aic.nmims.edu/
About the Role
As a Coordinator at our Incubation Centre, you will play a vital role in ensuring smooth backend operations across compliance, accounts, HR, administration, and general operations. From managing regulatory documentation and supporting audits to handling team logistics and day-to-day functioning, you'll help create a strong backbone for all our incubation activities.
If you're someone who thrives on organization, enjoys working behind the scenes to keep everything running smoothly, and has an eye for detail, this role is for you.
Key Responsibilities
Compliance & Reporting
Assist in maintaining statutory and regulatory compliance records
Coordinate timely filings (ROC, GST, TDS, etc.) with internal and external consultants
Support documentation and reporting for grants (e.g., AIM/NITI Aayog, Startup India, etc.)
Maintain MoUs, contracts, and legal documents for partners, vendors, and startups
Finance & Accounting
Support finance team in voucher management, invoice processing, and reimbursements
Manage income invoicing through SAP and maintain MIS.
Assist in monthly expense tracking and financial documentation.
Liaise with the accountant for SAP entries, bank reconciliation, and audit support
Manage petty cash and fund disbursal for internal and program-related needs
HR & Administration
Coordinate staff attendance, leaves, and HR documentation
Maintain end to end employee life cycle and assist in recruitment processes
Support onboarding, vendor management, and facility-related tasks
Manage procurement, office supplies, and inventory records
Operations & Coordination
Ensure smooth day-to-day office operations and vendor coordination
Support backend documentation and logistics for incubation programs, events, and workshops
Act as a point of contact for internal teams, startups, and external vendors
Maintain and update SOPs and dashboards for reporting and process tracking
Qualifications & Skills
Bachelor’s degree in Commerce, Management, or related field
2–3 years of relevant work experience in operations, accounts, or admin roles
Familiarity with SAP, Excel, Google Sheets, and accounting principles
Strong organizational, multitasking, and communication skills
Ability to work independently, handle confidential information, and meet deadlines
Job Type: Full-time
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
Health insurance
Schedule:
Day shift
Work Location: In person
Position: Coordinator
Department: Operations & Administration
Location: Mumbai
Expected: INR 3 Lacs to 5 Lacs
Reporting To: General Manager – Incubation Centre
Type: Full-time | On-site
About AIC NMIMS Incubation Centre:
AIC NMIMS (Atal Incubation Centre at NMIMS University) was established under the Atal Innovation Mission (AIM) of NITI Aayog, Government of India is housed within NMIMS University. AIC NMIMS aims to foster a thriving ecosystem for start-ups, innovators, and entrepreneurs. It supports early-stage ventures across various domains by providing mentorship, networking opportunities, funding access, and state-of-the-art infrastructure. AIC NMIMS being a sector agnostic incubation centre is committed to nurturing innovative solutions and sustainable business models that address real-world challenges, helping start-ups accelerate their growth and achieve long-term success in the competitive market. For more details, visit our website: https://aic.nmims.edu/
About the Role
As a Coordinator at our Incubation Centre, you will play a vital role in ensuring smooth backend operations across compliance, accounts, HR, administration, and general operations. From managing regulatory documentation and supporting audits to handling team logistics and day-to-day functioning, you'll help create a strong backbone for all our incubation activities.
If you're someone who thrives on organization, enjoys working behind the scenes to keep everything running smoothly, and has an eye for detail, this role is for you.
Key Responsibilities
Compliance & Reporting
Assist in maintaining statutory and regulatory compliance records
Coordinate timely filings (ROC, GST, TDS, etc.) with internal and external consultants
Support documentation and reporting for grants (e.g., AIM/NITI Aayog, Startup India, etc.)
Maintain MoUs, contracts, and legal documents for partners, vendors, and startups
Finance & Accounting
Support finance team in voucher management, invoice processing, and reimbursements
Manage income invoicing through SAP and maintain MIS.
Assist in monthly expense tracking and financial documentation.
Liaise with the accountant for SAP entries, bank reconciliation, and audit support
Manage petty cash and fund disbursal for internal and program-related needs
HR & Administration
Coordinate staff attendance, leaves, and HR documentation
Maintain end to end employee life cycle and assist in recruitment processes
Support onboarding, vendor management, and facility-related tasks
Manage procurement, office supplies, and inventory records
Operations & Coordination
Ensure smooth day-to-day office operations and vendor coordination
Support backend documentation and logistics for incubation programs, events, and workshops
Act as a point of contact for internal teams, startups, and external vendors
Maintain and update SOPs and dashboards for reporting and process tracking
Qualifications & Skills
Bachelor’s degree in Commerce, Management, or related field
2–3 years of relevant work experience in operations, accounts, or admin roles
Familiarity with SAP, Excel, Google Sheets, and accounting principles
Strong organizational, multitasking, and communication skills
Ability to work independently, handle confidential information, and meet deadlines
Job Type: Full-time
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
Health insurance
Schedule:
Day shift
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Co-ordinator position is now open for candidates interested in the Health Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.
