Job Description
Full job description
Overview:
Do you manage events and conferences, creating memorable experiences and lasting engagement? If so, reach out to tell us why you’re Kimley-Horn’s next dynamic Conference and Event Coordinator. Come show us how you will bring creativity, organization, and flair to every project.
Based in Charlotte, NC, Kimley-Horn’s next Conference and Event Coordinator will be a part of the Firmwide Communications team. If selected for the role, you will be a part of a team that plans and coordinates Kimley-Horn’s participation at national A/E/C industry conferences.
The ideal candidate will have a mix of conference and event planning, marketing, and communication skills to support assigned conferences and identify, develop, and produce related content for internal and external audiences. You will need to be highly self-motivated and have a passion for providing high-quality support. Some travel is required.
Responsibilities:
Work with Kimley-Horn conference attendees to coordinate our engagement and effective attendance at national conferences
Collaborate with subject matter experts to develop proposals for speaker presentations, white papers, project awards, and other marketing content
Write and edit content for intranet, external website, social media platforms, award submittals, and other channels as needed
Coordinate event-related needs such as registering conference attendees, reserving hotel room blocks, tracking RSVPs, ordering promotional giveaways, tracking deadlines, gathering information and images for the company website, researching and securing event venues, developing marketing materials, data entry, and other department activities, as needed
Partner with social media manager and web strategist to promote conference involvement (i.e. speakers, booths, awards) and other marketing activities
Support project photography coordination through tracking and facilitating approvals, communication, and scheduling with internal teams and external professional photographers
PLEASE INCLUDE A COVER LETTER AND WRITING SAMPLES WITH YOUR APPLICATION.
Qualifications:
Strong interpersonal skills with ability to work with people at all levels of the organization in person, via phone, email, and IM
Ability to manage organizational tasks, independently and through others
Excellent verbal and written communication skills
Demonstrated organization, detail orientation, and follow-through skills
Proficiency with MS Office including Microsoft Word, Excel, PowerPoint, and Outlook
Ability to be flexible, including handling last-minute or large-scale requests
Ability to multi-task in a fast-paced environment with limited daily supervision
Exceptional client service mentality, strong work ethic, and take-charge attitude
Occasional travel will be required
Applicable four-year degree
1+ years of relevant work experience in marketing or event coordination
Ability to prioritize tasks and handle multiple assignments and deadlines concurrently
Strong attention to detail
Desired Qualifications:
Experience in a corporate environment
Experience in event planning in a business setting
Experience working with remote teams
Why Kimley-Horn?:
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!
Key Benefits at Kimley-Horn
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Overview:
Do you manage events and conferences, creating memorable experiences and lasting engagement? If so, reach out to tell us why you’re Kimley-Horn’s next dynamic Conference and Event Coordinator. Come show us how you will bring creativity, organization, and flair to every project.
Based in Charlotte, NC, Kimley-Horn’s next Conference and Event Coordinator will be a part of the Firmwide Communications team. If selected for the role, you will be a part of a team that plans and coordinates Kimley-Horn’s participation at national A/E/C industry conferences.
The ideal candidate will have a mix of conference and event planning, marketing, and communication skills to support assigned conferences and identify, develop, and produce related content for internal and external audiences. You will need to be highly self-motivated and have a passion for providing high-quality support. Some travel is required.
Responsibilities:
Work with Kimley-Horn conference attendees to coordinate our engagement and effective attendance at national conferences
Collaborate with subject matter experts to develop proposals for speaker presentations, white papers, project awards, and other marketing content
Write and edit content for intranet, external website, social media platforms, award submittals, and other channels as needed
Coordinate event-related needs such as registering conference attendees, reserving hotel room blocks, tracking RSVPs, ordering promotional giveaways, tracking deadlines, gathering information and images for the company website, researching and securing event venues, developing marketing materials, data entry, and other department activities, as needed
Partner with social media manager and web strategist to promote conference involvement (i.e. speakers, booths, awards) and other marketing activities
Support project photography coordination through tracking and facilitating approvals, communication, and scheduling with internal teams and external professional photographers
PLEASE INCLUDE A COVER LETTER AND WRITING SAMPLES WITH YOUR APPLICATION.
Qualifications:
Strong interpersonal skills with ability to work with people at all levels of the organization in person, via phone, email, and IM
Ability to manage organizational tasks, independently and through others
Excellent verbal and written communication skills
Demonstrated organization, detail orientation, and follow-through skills
Proficiency with MS Office including Microsoft Word, Excel, PowerPoint, and Outlook
Ability to be flexible, including handling last-minute or large-scale requests
Ability to multi-task in a fast-paced environment with limited daily supervision
Exceptional client service mentality, strong work ethic, and take-charge attitude
Occasional travel will be required
Applicable four-year degree
1+ years of relevant work experience in marketing or event coordination
Ability to prioritize tasks and handle multiple assignments and deadlines concurrently
Strong attention to detail
Desired Qualifications:
Experience in a corporate environment
Experience in event planning in a business setting
Experience working with remote teams
Why Kimley-Horn?:
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!
Key Benefits at Kimley-Horn
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
💡 Quick Summary
Seeking a career-building opportunity? The Conference and Event Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in India offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
