Job Description
Full job description
Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples' courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don't stand still - there are always opportunities to do more and do better.
Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.
Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.
Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us - it's a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You'll find us partnering with local and national community groups, like Clontarf Foundation, Black Dog Institute, and Soldier On, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.
Do we offer a 'competitive' salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.
What's on offer?
Based at Tullamarine Airport and working closely with the Commercial Manager whilst reporting to the Project Manager, as Contracts Administrator you will provide advice and support on commercial issues across multiple projects and provide an impact at an organisational level. Role responsibilities will include:
Administer and monitor subcontracts, ensuring all contractual records, documents, correspondence, WorkCover and insurances are accurately maintained and compliant with company policies and subcontract requirements
Support downstream tendering by preparing and managing the tender procurement register, issuing subcontractor tender packages, tracking returns, and liaising with engineers and commercial support on technical and commercial clarifications
Manage subcontract procurement processes, including creating and updating procurement registers, preparing tender recommendation forms and price comparisons, drafting framework agreements and work orders, and coordinating approvals in line with Delegation and Limits of Authority (DLOA).
Set up and maintain subcontract records in Salesforce, including uploading and monitoring insurance and HSEQ documentation, and assisting engineers with securities (bank guarantees) and statutory declarations for subcontractors.
Facilitate the payment process for subcontracts by ensuring agreed rates (including variation rates) are provided to Accounts, managing the statutory declaration register, and ensuring payment certificates/progress claim assessments are issued to subcontractors within required timeframes.
How will you connect to the role?
Tertiary qualification in a relevant discipline such as quantity surveying, engineering, construction / project management or commercial law (beneficial, not mandatory)
Circa 18 months - 3 years of prior experience working as a Contract Administrator within a construction environment.
Ability to work autonomously while administering and managing multiple projects and subcontract packages;
Exceptional interpersonal, written, and verbal communication skills, including an ability to confidently liaise and negotiate with external stakeholders.
This is an ongoing, permanent role working within our Melbourne Airport Projects team and is available for an immediate commencement.
Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone. If our values resonate with you, please submit an application for the position. If you're not sure that you meet 100% of the selection criteria, that's okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan.
For 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia and New Zealand.
Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples' courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don't stand still - there are always opportunities to do more and do better.
Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.
Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.
Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us - it's a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You'll find us partnering with local and national community groups, like Clontarf Foundation, Black Dog Institute, and Soldier On, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.
Do we offer a 'competitive' salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.
What's on offer?
Based at Tullamarine Airport and working closely with the Commercial Manager whilst reporting to the Project Manager, as Contracts Administrator you will provide advice and support on commercial issues across multiple projects and provide an impact at an organisational level. Role responsibilities will include:
Administer and monitor subcontracts, ensuring all contractual records, documents, correspondence, WorkCover and insurances are accurately maintained and compliant with company policies and subcontract requirements
Support downstream tendering by preparing and managing the tender procurement register, issuing subcontractor tender packages, tracking returns, and liaising with engineers and commercial support on technical and commercial clarifications
Manage subcontract procurement processes, including creating and updating procurement registers, preparing tender recommendation forms and price comparisons, drafting framework agreements and work orders, and coordinating approvals in line with Delegation and Limits of Authority (DLOA).
Set up and maintain subcontract records in Salesforce, including uploading and monitoring insurance and HSEQ documentation, and assisting engineers with securities (bank guarantees) and statutory declarations for subcontractors.
Facilitate the payment process for subcontracts by ensuring agreed rates (including variation rates) are provided to Accounts, managing the statutory declaration register, and ensuring payment certificates/progress claim assessments are issued to subcontractors within required timeframes.
How will you connect to the role?
Tertiary qualification in a relevant discipline such as quantity surveying, engineering, construction / project management or commercial law (beneficial, not mandatory)
Circa 18 months - 3 years of prior experience working as a Contract Administrator within a construction environment.
Ability to work autonomously while administering and managing multiple projects and subcontract packages;
Exceptional interpersonal, written, and verbal communication skills, including an ability to confidently liaise and negotiate with external stakeholders.
This is an ongoing, permanent role working within our Melbourne Airport Projects team and is available for an immediate commencement.
Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone. If our values resonate with you, please submit an application for the position. If you're not sure that you meet 100% of the selection criteria, that's okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan.
For 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia and New Zealand.
💡 Quick Summary
Seeking a career-building opportunity? The Contracts Administrator position is now open for candidates interested in the Construction, Repair & Maintenance Services sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Construction, Repair & Maintenance Services is a plus.
