Job Description
SAIT’s Continuing Education and Professional Studies (CEPS) focuses on non-credit programs supporting corporate training, the individual learner and international projects. We create courses and programs for life-long learning with careers at our core. Our courses range from exploring general interests to up-skilling for career advancement and reskilling for career changes. We complete all background activities required to set up our products for students to purchase and experience several delivery options.
The Opportunity
Reporting to the Manager, Delivery Services, the Delivery Services Administrator is responsible for managing the logistics assigned to support our courses and department.
Ensuring effective and successful management of their assigned tasks, this person will serve as a representative of the delivery services department and strategically work with stakeholders internally and externally to ensure the Delivery Services team is set up for success and courses are ready for delivery in such a way that they align with the team’s key priorities. They will work closely with other members of the CEPs division as well as greater SAIT and external vendors.
The key indicator of success for this role will be measured by timely, accurate course readiness of International, Domestic, and Continuing Education deliveries. The Delivery Services Administrator will work closely with the Manager and Team Leads of Delivery Services to develop administration tactics and processes to drive efficiencies in the department.
The individual in this position must be capable of working independently and be a self-starter but with a collegial and collaborative attitude. The individual in this position must also be able to make sound judgment and be able to prioritize and adjust work plans as demands change.
The Role
Monthly loading of course masters into D2L, Brightspace
Regularly review missing grade reports
Coordinating travel
Coordinating Events including room bookings, catering, etc.
Working with Vendors ensuring inventory levels are stocked.
Coordinating inventory counts
Maintaining systems with accurate information including Smartsheets, Destiny, SharePoint and BrightSpace
Collaborate with all stake holders in the business to improve the efficiency and effectiveness of the Delivery Services processes
Representing Safety – Committee work including keeping JHA’s, ERP’s, Inspection up to date.
Representing a fun Social environment – Committee work
Maintaining Delivery Services Calendar Schedules (Vacation, Meetings, etc.)
Leadership and Management
Ensure policies/procedures are upheld
Work collaboratively with all members of the Business
Relationship Management
Establish and maintain relationships with internal and external stakeholders to strategically manage workflows and processes
General Responsibilities
Promoting a positive work environment
Follow SAIT’s Health and Safety policies and procedures
Other duties as assigned by the Associate Director and/or the Director and/or Manager and Team Leads
Qualifications
Minimum 2 years of administrative work experience
Strong organizational and communication skills (written and verbal)
Critical thinking and an ability to identify and fill gaps in information
Attention to detail
Time management
"Customer Service" attitude with a desire and ability to interact well with others
Innovative and creative, with a keen desire to learn
Self-motivated with an ability to work in teams
Ability to manage multiple relationships
Job Classification: Administrative Assistant II
Salary Range: $50,523.20 - $62,316.80
Hours per week: 40hrs
Posting End Date: June 3rd, 2026
About SAIT
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.
The Opportunity
Reporting to the Manager, Delivery Services, the Delivery Services Administrator is responsible for managing the logistics assigned to support our courses and department.
Ensuring effective and successful management of their assigned tasks, this person will serve as a representative of the delivery services department and strategically work with stakeholders internally and externally to ensure the Delivery Services team is set up for success and courses are ready for delivery in such a way that they align with the team’s key priorities. They will work closely with other members of the CEPs division as well as greater SAIT and external vendors.
The key indicator of success for this role will be measured by timely, accurate course readiness of International, Domestic, and Continuing Education deliveries. The Delivery Services Administrator will work closely with the Manager and Team Leads of Delivery Services to develop administration tactics and processes to drive efficiencies in the department.
The individual in this position must be capable of working independently and be a self-starter but with a collegial and collaborative attitude. The individual in this position must also be able to make sound judgment and be able to prioritize and adjust work plans as demands change.
The Role
Monthly loading of course masters into D2L, Brightspace
Regularly review missing grade reports
Coordinating travel
Coordinating Events including room bookings, catering, etc.
Working with Vendors ensuring inventory levels are stocked.
Coordinating inventory counts
Maintaining systems with accurate information including Smartsheets, Destiny, SharePoint and BrightSpace
Collaborate with all stake holders in the business to improve the efficiency and effectiveness of the Delivery Services processes
Representing Safety – Committee work including keeping JHA’s, ERP’s, Inspection up to date.
Representing a fun Social environment – Committee work
Maintaining Delivery Services Calendar Schedules (Vacation, Meetings, etc.)
Leadership and Management
Ensure policies/procedures are upheld
Work collaboratively with all members of the Business
Relationship Management
Establish and maintain relationships with internal and external stakeholders to strategically manage workflows and processes
General Responsibilities
Promoting a positive work environment
Follow SAIT’s Health and Safety policies and procedures
Other duties as assigned by the Associate Director and/or the Director and/or Manager and Team Leads
Qualifications
Minimum 2 years of administrative work experience
Strong organizational and communication skills (written and verbal)
Critical thinking and an ability to identify and fill gaps in information
Attention to detail
Time management
"Customer Service" attitude with a desire and ability to interact well with others
Innovative and creative, with a keen desire to learn
Self-motivated with an ability to work in teams
Ability to manage multiple relationships
Job Classification: Administrative Assistant II
Salary Range: $50,523.20 - $62,316.80
Hours per week: 40hrs
Posting End Date: June 3rd, 2026
About SAIT
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.
💡 Quick Summary
Seeking a career-building opportunity? The Delivery Services Administrator position is now open for candidates interested in the Delivery Boy Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Delivery Boy Jobs is a plus.