Job Description
Premier's Department
Reference number
req49397
Occupation
Executive Support and Secretarial
Work type
Full-Time
Location
Sydney Region
Salary Information
From AUD $113,574.00 to $125,720.00 per year
Closing date
23 March 2026 at 10:00am
Premier’s Department
Diary Secretary
You. At the centre of big ideas.
Play a key role supporting the Governor’s official program
We are seeking a highly organised professional with diary and stakeholder expertise
Temporary, full-time Grade Clerk 7/8 ($113,574 - $125,720 per annum) opportunity up to 15 August 2027, based in Sydney CBD
About the Role
You will join our Secretariat team within the Government House branch in the Corporate Services group.
As Diary Secretary, you will manage the official Vice Regal diary of engagements for the Governor and spouse, coordinating a complex schedule across government, corporate and community sectors. You will engage with senior officeholders and their teams to assess requests, negotiate priorities, and ensure the effective allocation of time and resources.
You will maintain the integrity and accuracy of the official diary system, oversee reporting and data analysis relating to engagements, and contribute to ongoing system improvements.
The role also provides back-up support for Executive Council processes, Royal Assent administration and other constitutional matters, and supports the Secretariat team during peak periods to ensure seamless operations.
To learn more about the role please review the Role Description.
Government House Sydney
Government House Sydney, the residence and the seat of administration of the Governor of New South Wales – the oldest statutory office in Australia - is staffed by employees of the NSW Department of Premier and Cabinet. The team at Government House Sydney supports the Governor in the conduct of constitutional, ceremonial and community duties.
Collectively, the five functional areas (Protocol, Household, Estate Management, Communications and Secretariat) ensure that every aspect of the Governor’s and spouse’s programs of official engagements and engagement with the community are appropriately coordinated, managed and planned; that the official residence is suitably maintained; that the administrative arm of the organisation operates in accordance with relevant policies and guidelines; and that the heritage buildings, contents and grounds are managed and presented to the highest standard.
Our people undertake challenging and rewarding work to support the Governor and to ensure a positive experience for visitors and guests. We are guided by our core values of integrity, trust, service and accountability. We also provide our people with opportunities to learn, develop and adapt within an inclusive and supportive environment.
We're Looking For
Executive Support & Administration: Proven experience providing high-level executive and administrative support in a fast-paced, high-volume environment, including electronic diary and correspondence management
Stakeholder Engagement: Strong understanding of the role of the Governor and the operations of Government House Sydney, with knowledge of government and political processes; skilled in liaising with senior officeholders, technical service providers, and external partners
Prioritisation & Problem Solving: Demonstrated ability to manage competing priorities, anticipate issues, and provide practical solutions under pressure, ensuring accuracy, integrity, and high-quality outcomes
Communication Skills: Highly effective written and verbal communication, including preparing invitations, supporting agenda items and minutes, and other executive-level administrative tasks
Flexibility & Professionalism: Responsive and adaptable, with availability to work evenings, weekends, and public holidays as required, maintaining discretion and professionalism in sensitive contexts
We value diverse experiences. Even if you're not sure you meet all requirements, we encourage you to apply.
Why Join Us?
Career Development: Ongoing learning through expert-led sessions, online training, and professional development opportunities
Work-Life Balance: Flex time accrual for extra hours worked (for non-executive roles) based on a 35-hour standard week
Wellbeing Support: Access to employee assistance program, fitness passport program, and wellbeing initiatives
Inclusive Culture: Staff-led networks including Aboriginal Staff Advisory Committee, Diversity & Inclusion Network, and Young Professionals Network
How to Apply
Click ‘Apply Online’ and submit your application including:
A resume detailing relevant knowledge, skills and experience (maximum 5 pages)
A cover letter addressing how you meet the requirements of the role (maximum 2 pages)
Closing date: Monday, 23 March 2026 (9:59 AM)
Salary: Grade Clerk 7/8. Package includes base salary ($113,574 - $125,720 per annum) plus superannuation (12%) and leave loading.
Hiring Manager: Chloe Librando, Manager Secretariat on Chloe.Librando1@governor.nsw.gov.au
Our Commitment
We welcome and encourage applicants from diverse backgrounds, including Aboriginal and Torres Strait Islander people, the LGBTQIA+ community, people with disability, people with caring responsibilities, people from culturally and linguistically diverse backgrounds, veterans and other diverse communities.
The Premier's Department acknowledges the Traditional Custodians of the lands where we work and live. We pay respect to Ancestors and Elders past and present. We recognise and learn from the strengths of First Nations peoples of New South Wales and their continuing connection to, and unique cultural and spiritual relationship with, Country.
Additional Information
Reasonable Adjustments: The selection process will include assessment techniques to determine your suitability. You can request reasonable adjustments at any stage by indicating in pre-screening questions, contacting the Talent Team at PCT@premiersdepartment.nsw.gov.au, or reaching out to the hiring manager.
Talent Pool: A talent pool may be created from this recruitment process. If eligible, you may be contacted for ongoing and temporary opportunities in the same role or grade that become available over an 18-month period.
Reference number
req49397
Occupation
Executive Support and Secretarial
Work type
Full-Time
Location
Sydney Region
Salary Information
From AUD $113,574.00 to $125,720.00 per year
Closing date
23 March 2026 at 10:00am
Premier’s Department
Diary Secretary
You. At the centre of big ideas.
Play a key role supporting the Governor’s official program
We are seeking a highly organised professional with diary and stakeholder expertise
Temporary, full-time Grade Clerk 7/8 ($113,574 - $125,720 per annum) opportunity up to 15 August 2027, based in Sydney CBD
About the Role
You will join our Secretariat team within the Government House branch in the Corporate Services group.
As Diary Secretary, you will manage the official Vice Regal diary of engagements for the Governor and spouse, coordinating a complex schedule across government, corporate and community sectors. You will engage with senior officeholders and their teams to assess requests, negotiate priorities, and ensure the effective allocation of time and resources.
You will maintain the integrity and accuracy of the official diary system, oversee reporting and data analysis relating to engagements, and contribute to ongoing system improvements.
The role also provides back-up support for Executive Council processes, Royal Assent administration and other constitutional matters, and supports the Secretariat team during peak periods to ensure seamless operations.
To learn more about the role please review the Role Description.
Government House Sydney
Government House Sydney, the residence and the seat of administration of the Governor of New South Wales – the oldest statutory office in Australia - is staffed by employees of the NSW Department of Premier and Cabinet. The team at Government House Sydney supports the Governor in the conduct of constitutional, ceremonial and community duties.
Collectively, the five functional areas (Protocol, Household, Estate Management, Communications and Secretariat) ensure that every aspect of the Governor’s and spouse’s programs of official engagements and engagement with the community are appropriately coordinated, managed and planned; that the official residence is suitably maintained; that the administrative arm of the organisation operates in accordance with relevant policies and guidelines; and that the heritage buildings, contents and grounds are managed and presented to the highest standard.
Our people undertake challenging and rewarding work to support the Governor and to ensure a positive experience for visitors and guests. We are guided by our core values of integrity, trust, service and accountability. We also provide our people with opportunities to learn, develop and adapt within an inclusive and supportive environment.
We're Looking For
Executive Support & Administration: Proven experience providing high-level executive and administrative support in a fast-paced, high-volume environment, including electronic diary and correspondence management
Stakeholder Engagement: Strong understanding of the role of the Governor and the operations of Government House Sydney, with knowledge of government and political processes; skilled in liaising with senior officeholders, technical service providers, and external partners
Prioritisation & Problem Solving: Demonstrated ability to manage competing priorities, anticipate issues, and provide practical solutions under pressure, ensuring accuracy, integrity, and high-quality outcomes
Communication Skills: Highly effective written and verbal communication, including preparing invitations, supporting agenda items and minutes, and other executive-level administrative tasks
Flexibility & Professionalism: Responsive and adaptable, with availability to work evenings, weekends, and public holidays as required, maintaining discretion and professionalism in sensitive contexts
We value diverse experiences. Even if you're not sure you meet all requirements, we encourage you to apply.
Why Join Us?
Career Development: Ongoing learning through expert-led sessions, online training, and professional development opportunities
Work-Life Balance: Flex time accrual for extra hours worked (for non-executive roles) based on a 35-hour standard week
Wellbeing Support: Access to employee assistance program, fitness passport program, and wellbeing initiatives
Inclusive Culture: Staff-led networks including Aboriginal Staff Advisory Committee, Diversity & Inclusion Network, and Young Professionals Network
How to Apply
Click ‘Apply Online’ and submit your application including:
A resume detailing relevant knowledge, skills and experience (maximum 5 pages)
A cover letter addressing how you meet the requirements of the role (maximum 2 pages)
Closing date: Monday, 23 March 2026 (9:59 AM)
Salary: Grade Clerk 7/8. Package includes base salary ($113,574 - $125,720 per annum) plus superannuation (12%) and leave loading.
Hiring Manager: Chloe Librando, Manager Secretariat on Chloe.Librando1@governor.nsw.gov.au
Our Commitment
We welcome and encourage applicants from diverse backgrounds, including Aboriginal and Torres Strait Islander people, the LGBTQIA+ community, people with disability, people with caring responsibilities, people from culturally and linguistically diverse backgrounds, veterans and other diverse communities.
The Premier's Department acknowledges the Traditional Custodians of the lands where we work and live. We pay respect to Ancestors and Elders past and present. We recognise and learn from the strengths of First Nations peoples of New South Wales and their continuing connection to, and unique cultural and spiritual relationship with, Country.
Additional Information
Reasonable Adjustments: The selection process will include assessment techniques to determine your suitability. You can request reasonable adjustments at any stage by indicating in pre-screening questions, contacting the Talent Team at PCT@premiersdepartment.nsw.gov.au, or reaching out to the hiring manager.
Talent Pool: A talent pool may be created from this recruitment process. If eligible, you may be contacted for ongoing and temporary opportunities in the same role or grade that become available over an 18-month period.
💡 Quick Summary
Seeking a career-building opportunity? The Diary Secretar position is now open for candidates interested in the Restaurants & Food Service sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Restaurants & Food Service is a plus.