Job Description
Work with one of the leading global private equity funds
Manage MDs and other senior stakeholders
About Our Client
Client is a Luxembourg-based private equity and investment advisory firm with approximately US$133 billion of assets under management and approximately €157 billion in secured commitments since inception across American, European and Asian private equity, secondaries and credit funds.
Job Description
Secretarial Responsibility - organize appointments and meetings, maintain calendars and schedules, support travel management (booking for flight, hotel and car transfer) for a team of 3- 4 people; reception of any internal and external guests to Mumbai office
Finance and Accounting - manage petty cash and prepare expense reports, annual budget, quarterly forecast and financial analysis
Office Management - maintain and upkeep office equipment and furniture, organize repairs and upgrades, ensure payment of utility bills
Vendor Management - liaison with the suppliers and service providers; involve in vendor selection, contract negotiation, service quality control, contract signing or renewal (travel agency, hotels, office equipment companies, rental car)
Human Resources - help to arrange interviews, process work permit, residence permit and travel visa; assist in the on-boarding process for new hires; administer benefits plans; HR records update and maintenance for annual leave and other employee data
Daily Operation - order and maintain office supplies, troubleshoot computer and systems problems, liaise with IT specialists to resolve problems; manage corporate card and company stamp.
Document Management - Assist the team in formatting and preparing Word and PowerPoint documents and printing Excel files
Multimedia Arrangement - VC, conference call, and other supports.
Communications - close communication with the regional teams of HR, finance, compliance, legal IT and others in HK or London office to make sure corporate standards and policies are followed in Mumbai office
Investor Relations - Help IR team on ad hoc presentations preparation and support any requests from LPs
Personal Assistance - Occasional Personal Assistance to the Senior Managing Director
Others - take part to implement group policies and processes as appropriate; assist in year-end company audit, fund audit, annual LP conference and Asia Board meeting
The Successful Applicant
10+ years of solid commercial experience gained from MNC or finance industry (relevant experience gained from private equity funds is advantageous) as a Personal Assistant, Executive Assistant
Fluent in English and Hindi
Strong familiarity with Word and PowerPoint, and some familiarity with Excel
Strong knowledge of office administration
Ability to maintain a high level of accuracy and efficiency
Possess a can-do and positive attitude
Flexible, service-oriented and a strong team player
Independent and mature
Proactive with excellent communication and negotiation skills
Calm under stress and is able to juggle multiple tasks / priorities and to deal with ambiguity by making good judgment in different situations
Strong time management skills
What's on Offer
Opportunity to work for one of the leading global private equity funds
Manage MDs and other senior stakeholders
About Our Client
Client is a Luxembourg-based private equity and investment advisory firm with approximately US$133 billion of assets under management and approximately €157 billion in secured commitments since inception across American, European and Asian private equity, secondaries and credit funds.
Job Description
Secretarial Responsibility - organize appointments and meetings, maintain calendars and schedules, support travel management (booking for flight, hotel and car transfer) for a team of 3- 4 people; reception of any internal and external guests to Mumbai office
Finance and Accounting - manage petty cash and prepare expense reports, annual budget, quarterly forecast and financial analysis
Office Management - maintain and upkeep office equipment and furniture, organize repairs and upgrades, ensure payment of utility bills
Vendor Management - liaison with the suppliers and service providers; involve in vendor selection, contract negotiation, service quality control, contract signing or renewal (travel agency, hotels, office equipment companies, rental car)
Human Resources - help to arrange interviews, process work permit, residence permit and travel visa; assist in the on-boarding process for new hires; administer benefits plans; HR records update and maintenance for annual leave and other employee data
Daily Operation - order and maintain office supplies, troubleshoot computer and systems problems, liaise with IT specialists to resolve problems; manage corporate card and company stamp.
Document Management - Assist the team in formatting and preparing Word and PowerPoint documents and printing Excel files
Multimedia Arrangement - VC, conference call, and other supports.
Communications - close communication with the regional teams of HR, finance, compliance, legal IT and others in HK or London office to make sure corporate standards and policies are followed in Mumbai office
Investor Relations - Help IR team on ad hoc presentations preparation and support any requests from LPs
Personal Assistance - Occasional Personal Assistance to the Senior Managing Director
Others - take part to implement group policies and processes as appropriate; assist in year-end company audit, fund audit, annual LP conference and Asia Board meeting
The Successful Applicant
10+ years of solid commercial experience gained from MNC or finance industry (relevant experience gained from private equity funds is advantageous) as a Personal Assistant, Executive Assistant
Fluent in English and Hindi
Strong familiarity with Word and PowerPoint, and some familiarity with Excel
Strong knowledge of office administration
Ability to maintain a high level of accuracy and efficiency
Possess a can-do and positive attitude
Flexible, service-oriented and a strong team player
Independent and mature
Proactive with excellent communication and negotiation skills
Calm under stress and is able to juggle multiple tasks / priorities and to deal with ambiguity by making good judgment in different situations
Strong time management skills
What's on Offer
Opportunity to work for one of the leading global private equity funds
💡 Quick Summary
Seeking a career-building opportunity? The EA to MDs and Team | International Private Equity Fund position is now open for candidates interested in the Operations Executive Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Operations Executive Jobs is a plus.